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REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
July 25, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS WAYNE "HONDO" HODGE PERFORMING ARTS CENTER 3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722 6:00 P.M. CLOSED SESSION IN THE BOARD ROOM 7:00 P.M. OPEN SESSION IN THE PAC

A. CALL MEETING TO ORDER
Minutes:
The meeting was called to order at 6 pm by President Granda.
B. ATTENDANCE
Minutes:
All Board members were in attendance.
C. ADOPT AGENDA
Actions:
Motion
Passed with a motion by Mr. Rama Dawar and a second by Mr. Ruben Coronado.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
D. CLOSED SESSION
Minutes:
Closed session was called at 6:01 pm.
D.1. STUDENT DISCIPLINE - Education Code Section 48900 et. seq.
Quick Summary / Abstract:
Case# 16-17-081
D.2. CERTIFICATED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Assignments - 9
B) Leave of Absence - 1
C) Retirement - 1
D) Resignations - 4
Actions:
Motion
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
No Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
D.3. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Assignment – 3
B) Resignation – 1
C) Transfer – 2
D) Retirement – 1
E) Promotion – 5
F) Seasonal/Other – 5
G) Student Workers – 2
H) Workability – 1
I) Substitutes – 8
Actions:
Motion
Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
D.4. EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/LITIGATION/COMPLAINTS - Government Code Section 54957
Minutes:
No action.
D.5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Government Code Section 54957
Quick Summary / Abstract:
Title: Superintendent
Minutes:
President Granda stated, after the second Closed Session, that the Board gave the Superintendent and Satisfactory Evaluation.
D.6. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section 54957.6
Quick Summary / Abstract:
Agency Designated Representative: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA
Minutes:
No action.
E. 7:00 P.M. - RECONVENE IN OPEN SESSION AND REPORT FINAL ACTIONS FROM CLOSED SESSION, IF ANY
Minutes:
Open Session reconvened at 7 pm.
F. PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
Mark G. Sutton, Superintendent
Minutes:
Superintendent Sutton led the Pledge of Allegiance.
G. PRESENTATIONS/REPORTS
G.1. EMPLOYEE ASSOCIATION HIGHLIGHTS
G.1.a. CENTRAL UNIFIED TEACHERS ASSOCIATION (CUTA)
Minutes:
No comments.
G.1.b. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA)
Minutes:
No comments.
H. COMMENTS FROM THE PUBLIC
Quick Summary / Abstract:
Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
Minutes:
Bernice Bailey thanked the Board and CUTA for her ability to attend a recent 4-day conference in Las Vegas--it was one of the best. It's a great way to refresh, regroup and re-energize, learning tips on how to improve and use new skills for teaching kindergarten students and sharing that info with other teachers.
I. CONSENT AGENDA
Quick Summary / Abstract:
In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda.  Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322)
Actions:
Motion
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Cesar Granda.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
I.1. APPROVE MINUTES OF THE PREVIOUS BOARD MEETING
Recommended Motion:
Approve Minutes of the June 27, 2017 Board Meeting.
Attachments:
Board Calendar
I.2. APPROVE ADOPTION OF SECONDARY MATH SUPPORT CURRICULUM MATERIAL (K. Davis)
Rationale:
Teachers who provide supplemental interventions for students need curricular options that address a variety of learners. In efforts to achieve curricular coherence in our high school support classrooms, and to address the diverse needs of students in these classes, teachers and administrators reviewed the curricular options to make the following recommendation. The high school math support teachers are recommending that the district adopt Houghton Mifflin Harcourt Math 180 to support students in building fluency in mathematics.
 
Comments:
The curriculum addresses Common Core State Standards for mathematics and supports the current math adoption Carnegie Learning.  Students can use Chromebooks to access the digital components of the program and curriculum materials as well as professional development for teachers is embedded in the costs.
Financial Impact:
The cost of the Math 180 curriculum, online access, and support is $59,175.77 and is budgeted in Instructional Materials / Lottery budget.
Recommended Motion:
Administration recommends the Board approve adoption of Secondary Math Support Curriculum Material.
Attachments:
Math 180 Contract
I.3. APPROVE CENCAL MENTORING ACADEMY SERVICE FOR THE 2017-2018 SCHOOL YEAR (K. Davis)
Rationale:
Based upon review of current data regarding student engagement, connectedness to school and academic achievement as well as LCAP stakeholder input,  mentoring services for students in grades 7-12 are important to continue.  CenCal Mentoring Academy provides a 40 week mentoring curriculum, anger management, gender specific group discussions, teen parenting classes, and one on one sessions to support students.
 
Comments:
The CenCal Mentoring Academy will provide 3 mentors five days per week. The mentors will be assigned to each middle school, both high school campuses, and Pershing/Pathway. Students on probation and who have gone through the Student Absence Review Board (SARB) process will automatically be referred for services. Additional students would be assigned as space is available. The intended outcome of the mentoring services is to reduce campus discipline and safety issues and to support student success.
Financial Impact:
The cost for 40 weeks of service during the 2017-2018 school year is $150,000. These funds are allocated in the LCFF budget.
Recommended Motion:
Administration recommends approval of CenCal Mentoring Academy Service for the 2017-2018 school year.
Attachments:
CenCal Mentoring proposal
I.4. APPROVE CHANGE ORDER FOR BID #1415-105B WATER SUPPLY WELL DRILLING AND DEVELOPMENT AT CENTRAL HIGH SCHOOL WEST CAMPUS (K. Porterfield)
Rationale:
On September 13, 2016, the Board awarded Bid Number 1415-105B Water Supply Well Drilling and Development at Central High West Campus to Nor-Cal Pump & Well Drilling in the amount of $636,779.00.
 
Comments:
The project produced one (1) Change Order that resulted in a net decrease to the contract amount; the Change Order is to decrease the bid by the amount of $55,595.00.
Financial Impact:
The Well Drilling and Development Project will be funded by the State Water Resource Control Board Grant (SWRCB). The District will forward fund the construction costs and submit for reimbursement.
Recommended Motion:
Administration is recommending the Board Approve Change Order for Bid #1415-105B Water Supply Well Drilling and Development at Central High School West Campus.
Attachments:
Change Order #1 Central High West Water Supply Well Drilling and Development
I.5. APPROVE NOTICE OF COMPLETION FOR BID #1415-105B WATER SUPPLY WELL DRILLING AND DEVELOPMENT AT CENTRAL HIGH SCHOOL WEST CAMPUS (K. Porterfield)
Rationale:
On September 13, 2016, the Board awarded bid number 1415-105B Water Supply Well Drilling and Development at Central High West Campus to Nor-Cal Pump & Well Drilling in the amount of $636,779.00.
 
Comments:
The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion.  A copy of the Notice of Completion to be filed at the City is included.
Financial Impact:
The contract amount was $636,779.00. There was one (1) Change Order that resulted in a net decrease to the contract amount; the Change Order is in the amount of, $55,595.00
Recommended Motion:
Administration is recommending the Board Approve Notice of Completion for Bid #1415-105B Water Supply Well Drilling and Development at Central High School West Campus.
Attachments:
Notice of Completion for Bid #1415-105B Water Well Drilling at CHS-West
I.6. APPROVE CHANGE ORDER FOR BID #1617-102 CENTRAL HIGH SCHOOL EAST CAMPUS WEIGHT ROOM (K. Porterfield)
Rationale:
On January 10, 2017, the Board awarded Bid Number 1617-102 Central High School East Campus Weight Room Project to GC Builders in the amount of $278,000.00.
 
Comments:
The project produced one (1) Change Order that resulted in a net decrease to the contract amount; the Change Order is to decrease the bid by the amount of $229.05
Financial Impact:
The estimated costs for the total project are approximately $1,270,690.00 and will be funded by the General Fund.
Recommended Motion:
Administration is recommending the Board Approve Change Order for Bid #1617-102 Central High School East Campus Weight Room.
Attachments:
Change Order Bid #1617-102 Central High East Weight Room
I.7. APPROVE NOTICE OF COMPLETION FOR BID #1617-102 CENTRAL HIGH SCHOOL EAST CAMPUS WEIGHT ROOM (K. Porterfield)
Rationale:
On January 10, 2017, the Board awarded Bid Number 1617-102 Central High School East Campus Weight Room Project to GC Builders in the amount of $278,000.00.
 
Comments:
The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion.  A copy of the Notice of Completion to be filed at the City is included.
Financial Impact:
The contract amount was $278,000.00. There was one (1) Change Order that resulted in a net increase to the contract amount; the Change Order is in the amount of $229.05
Recommended Motion:
Administration is recommending the Board Approve Notice of Completion for Bid #1617-102 Central High School East Campus Weight Room.
Attachments:
Notice of Completion Bid #1617-102 Central High East Weight Room
I.8. APPROVE CONTRACT FOR CONSTRUCTION INSPECTION SERVICES ON TILLEY ELEMENTARY SCHOOL PROJECT:B069A (K. Porterfield)
Rationale:
On March 28, 2017, the Board authorized the acceptance of David Doll for RFQ #1617-103 Construction Inspection Services.
 
Comments:
Administration is requesting that the Board approve the proposal for professional services. Mr. Doll will be providing full time inspection services for Project B069A Tilley Elementary School (formerly Hanh Phan Tilley Elementary).
Financial Impact:
The cost of this project not to exceed $352,800.00 and will be funded by General Obligation Bonds.
Recommended Motion:
Administration is recommending the Board Approve Contract for Construction Inspection Services on Tilley Elementary School Project:B069A.
Attachments:
David Doll Proposal
I.9. APPROVE SECURITY MONITORING (K. Porterfield)
Rationale:
School facilities are vulnerable to at least some potential security risks.  School and community leaders cannot ignore safety and security issues after-school and on weekends. Students, staff, parents and members of the community hold a reasonable expectation of safety.
 
Comments:
Sonitrol Security submitted a quote for security monitoring. Service to include Burglar Alarm Signaling System, Hold-Up Alarm Signaling Service, Fire Alarm Signaling Service, Sprinkler Supervisory Signaling Service, Access Control Service and Monitored Video Service
Financial Impact:
The total estimated cost of the quote is $91,636.32 to be paid in monthly installments.  These costs will be paid out of the General Fund.
Recommended Motion:
Administration is recommending the Board Approve Security Monitoring.
Attachments:
Sonitrol Agreement
J. ACTION ITEMS
J.1. STUDENT DISCIPLINE CASES
Quick Summary / Abstract:
Case # 16-17-081
Actions:
Motion
Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
J.2. HOLD A PUBLIC HEARING AND APPROVE JUNE'S QUARTERLY WILLIAMS UNIFORM COMPLAINT PROCEDURE (K. Davis)
Rationale:
In 2004, in what has become known as the Williams’ Lawsuit Settlement, it was acknowledged for the first time that the state has an obligation to provide California public school students a minimum level of educational necessities: (1) qualified teachers (2) clean, safe, and functional school facilities, and (3) adequate textbooks. The Williams’ Settlement has also established a standard of accountability mechanism for reporting in these three areas. All school districts are required to hold quarterly public hearings and to approve the uniform complaint procedure at that time. A report is then sent to the County Superintendent’s office.
 
Comments:
Principals and departments compiled information for the quarterly report. The information will show if there are deficiencies reported for any of the above three areas. A lack of reported deficiencies indicates that there are sufficient materials for every student, our teaching staff is highly qualified to teach where they are assigned, and our schools are safe, clean and functional.
Financial Impact:
Continued State support with compliance.
Recommended Motion:
Administration is recommending the Board hold a Public Hearing and for approve the June Quarterly Williams' Complaint Procedure.
Actions:
Motion
Administration is recommending the Board hold a Public Hearing and approve June's Quarterly Williams' Complaint Procedure. Motion to open a Public Hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Motion
Motion to close the Public Hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Motion
Motion to approve the June Quarterly Williams' Complaint Procedure Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Minutes:
No public comments.
Attachments:
Notice of Public Hearing
Williams' Quarterly Report
J.3. APPROVE OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
 
Comments:

The following request for overnight field trip is attached:

  • CHS - Cross Country - Pismo Beach, CA - 07/31/2017
Financial Impact:
  • CHS - Cross Country - Cost to District $2,100 + Cost Per Student $1,800 (36 students x $50)
Recommended Motion:
Administration is recommending approval of the overnight field trips and day trips over 150 miles.
Actions:
Motion
Administration is recommending approval of the overnight field trips and day trips over 150 miles. Passed with a motion by Mr. Richard Atkins and a second by Mr. Richard Solis.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Attachments:
ACTION 7-25-2017
J.4. APPROVE GIFTS TO DISTRICT (K. Porterfield)
Comments:
  1. Central High School received a donation of $183.00 for Sober Grad from Various Donors.
Financial Impact:
None.
Recommended Motion:
Administration is recommending the Board approve Gifts to the District.
Actions:
Motion
Administration is recommending the Board approve Gifts to the District. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Attachments:
Gifts to District
J.5. REVIEW/RATIFY CONTRACTS (K. Porterfield)
Rationale:
A copy of each contract to be ratified is included.
 
Comments:
  1. 4 S.T.E.L. Engineering Inc - Solar Project at Saroyan (Facilities)
  2. Drug Testing Center - Student Drug Testing (CWA & Athletics)
  3. Salem Engineering Group, Inc - Testing Central High West Student Parking Lot (Facilities)
Financial Impact:
Contracts have been budgeted for school year.
Recommended Motion:
Administration is requesting the Board ratify contracts for the school year.
Actions:
Motion
Administration is requesting the Board ratify contracts for the school year.
Passed with a motion by Mr. Richard Atkins and a second by Mr. Ruben Coronado.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Minutes:
Mrs. Cox asked about 4 STEL Engineering, and wanted an update on the solar issues. Mr. Porterfield said he can bring all of the information to the Board as either an agenda item or Friday report. Mrs. Cox asked about Salem Engineering and the parking lot at CHS-West. She asked about the testing. Mr. Porterfield said a separate entity has to check on the construction work.
Mr. Coronado asked about the Drug Testing Center and asked how many students were tested? Did any of them return positive? Mr. Kelejian said the tests are voluntary, random tests. Not all students who are tested are athletes. Each secondary school is allotted 10 exams. Students are informed, but there are informed consent forms sent to parents. Mr. Coronado asked if students are disciplined when the results come in. Mr. Kelejian said the results are confidential, and sent directly to the parents. Dr. Torosian gets the number of students who test positive but not the names. Last year, of the 248 exams, 23 tested positive. Mr. Kelejian clarified to Mr. Coronado and Mr. Atkins that we can't discipline students who test positive since the results are confidential, but parents are educated about this and can sign up for their students to be randomly selected to be tested. It's more of a service to the parents.
Attachments:
1) 4 S.T.E.L. Engineering Inc.
2) Drug Testing Center
3) Salem Engineering Group, Inc.
J.6. RATIFY WARRANT LIST FOR JUNE 2017 (K. Porterfield)
Rationale:
The warrant list for June 2017, is included. A copy of the list is also available in the Business Office for review by the general public.
 
Comments:
The warrant list includes 818 warrants, valued at $5,873,818.79.
Financial Impact:
Funds have been encumbered from appropriate budgets as listed.
Recommended Motion:
Administration is recommending the Board ratify the Warrant List for June 2017.
Actions:
Motion
Administration is recommending the Board ratify the Warrant List for June 2017.
Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda.
Vote:
Abstain Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Attachments:
Warrant List June 2017
J.7. RATIFY FUND TRANSFERS FOR MAY AND JUNE 2017 (K. Porterfield)
Rationale:
Revenue and expenditures are transferred between funds on a routine basis to reimburse expenses charged to one fund which ultimately should be charged to another fund. One such case is categorical funds reimbursing or receiving charges from transportation. Another typical transfer is local bond funds or developer fees expenses being moved against State facility revenues, once apportioned.
 
Comments:
Included is a list of fund transfers that have been processed for submission to the Fresno County Office of Education.
Financial Impact:
None, transactions merely move expenditures from one fund to another without an impact on the district's net ending balance.
Recommended Motion:
Administration is recommending the Board Ratify Fund Transfers for May and June 2017.
Actions:
Motion
Administration is recommending the Board Ratify Fund Transfers for May and June 2017. Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Attachments:
Fund Transfers May and June 2017
K. INFORMATION ITEMS
K.1. RECEIVE INFORMATION REGARDING REVISED BOARD POLICIES (M. Sutton)
Rationale:
Board policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary.
 
Comments:
Attached are copies of current Board Policies as well as Gamut recommended revisions.

BP 0410 Nondiscrimination in District Programs & Activities
BP 1260 Educational Foundation
BB 9000 Role of the Board
BB 9005 Governance Standards
BB 9010 Public Statements
BB 9011 Disclosure of Confidential/Privileged Information
BB 9012 Board Member Electronic Communications
Financial Impact:
There are no direct financial implications.
Recommended Motion:
Administration is recommending this item be placed on the next Board Agenda for Action.
Minutes:
All items, except BB 9012, will return for action. BB 9012 is tabled for more input and will be brought back at a later date.
Attachments:
00) BP/BB Revision Summary
01a) BP 0410 revised
01b) BP 0410 Gamut
02a) BP 1260 revised
02b) BP 1260 Gamut
03a) BB 9000 revised
03b) BB 9000 Gamut
04a) BB 9005 revised
04b) BB 9005 Gamut
05a) BB 9010 revised
05b) BB 9010 Gamut
06a) BB 9011 revised
06b) BB 9011 Gamut
07a) BB 9012 revised
07b) BB 9012 Gamut
K.2. RECEIVE INFORMATION REGARDING OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached:

  • CHSW AG/FFA - San Luis Obispo, CA (08/11/2017)
  • CHS girls Volleyball - San Luis Obispo, CA (09/08/2017)
  • CHS Girls Volleyball - Henderson, NV (09/14/2017)
  • CHS Boys Water Polo - San Luis Obispo, CA (09/29/2017)
Financial Impact:
  • CHSW AG/FFA - Ag Incentive Grant/FFA - Cost to District $875
  • CHS Girls Volleyball - Athletics & Boosters - Cost to District $2,000
  • CHS Girls Volleyball - Athletics & Boosters - Cost to District $2,500
  • CHS Boys Water Polo - Athletics ASB & Boosters - Cost to District $1,200
Recommended Motion:
Administration is recommending this item be placed on the August 8, 2017, Board Agenda for Action.
Minutes:
Moved to consent.
Attachments:
INFO 7-25-2017
K.3. RECEIVE INFORMATION REGARDING PARADIGM HEALTHCARE SERVICES, LLC SERVICE AGREEMENT CONTRACT FOR 2017-2018. (K. Davis)
Rationale:
Paradigm Healthcare Services, LLC provides Medicaid direct service and administrative claiming services to Central Unified School District. This service is needed for the district to claim and bill for services provided through the LEA and to be reimbursed via Medi-Cal and LEA billing.
 
Comments:
Paradigm supports the district in preparing and submitting all Medi-Cal claims for reimbursement to the district for services rendered by district support staff. Paradigm also monitors all billing and supports the district with any and all audits regarding the claims.
Financial Impact:
The initial costs to Central Unified is $65,000.   All expenditures are costs recouped through the reimbursement given to the district from Medi-Cal and LEA billing.
Recommended Motion:
Administration is recommending this item be placed on the August 8, 2017 Board Agenda for Action.
Minutes:
Moved to consent.
Attachments:
Paradigm Contract
K.4. RECEIVE INFORMATION REGARDING DISPOSAL OF WAREHOUSE SURPLUS ITEMS (K. Porterfield)
Rationale:
School sites and/or departments have equipment which they have deemed surplus. Equipment which is still operable has been offered within the district for reclamation. Items that do not work, are obsolete and/or unsafe to use have not been offered for reclamation.
 
Comments:

All listed items should be declared surplus to District needs and then be disposed of in the following manner:

  • First, offered for public auction.
  • Excludes electronic equipment (i.e., computers, monitors, etc.) which cannot be sold at auction will be disposed per our agreement with Electronic Recyclers. Hard drives will be removed by the District’s Information Services Department prior to disposal.
  • Any remaining items will be disposed of at a local landfill.
  • Buses will be crushed as per Grant requirement.

A unanimous vote of Board members present is required for approval.

Financial Impact:
None.
Recommended Motion:
Administration is recommending this item be placed on the August 8, 2017, Board Agenda for Action.
Minutes:
Mr. Coronado asked if Mr. Porterfield can provide the amount of money that's received from auctioning off the surplus at the next board meeting. He also asked what money we are spending on technology in the district re: LCAP. Mr. Porterfield said he'll get more info to the Board and clarified that technology is purchased for different school sites for different departments, so the line items can be different. Moved to action.
Attachments:
1) Warehouse Surplus Over $500.00
2) Warehouse Surplus Under $500.00
K.5. RECEIVE INFORMATION REGARDING CONTRACT FOR CONSTRUCTION MATERIALS TESTING LAB SERVICES ON TILLEY ELEMENTARY SCHOOL PROJECT: B069A (K. Porterfield)
Rationale:
On March 28, 2017, the Board authorized the acceptance of Moore Twining Associates, Inc. for Materials Testing Lab Services- RFQ 1617-103.
 
Comments:
A proposal for full time material testing and inspection services for Project B069A Tilley Elementary School (formerly Hanh Phan Tilley Elementary) from Moore Twining Associates, Inc. is included.
Financial Impact:
The cost of the project is approximately $74,415.00 and will be funded by General Obligation Bonds.
Recommended Motion:
Administration is recommending this item be placed on the August 8, 2017, Board Agenda for Action.
Minutes:
Moved to Consent.
Attachments:
Moore Twining Associates, Inc. Proposal
K.6. RECEIVE INFORMATION REGARDING CONTRACT FOR CONSTRUCTION INSPECTION SERVICES ON CENTRAL USD RELOCATABLE BUILDINGS PROJECT: 1617-111 (K. Porterfield)
Rationale:
On June 27, 2017, the Board approved Relocatable Buildings Project #1617-111 for the 2017-18 School Year.
 
Comments:
A proposal for full time inspection services for Project 1617-111 Central USD Relocatable Buildings from  Mr. Doll is included.
Financial Impact:
The cost of the project not to exceed $77,900.00 and will be funded by Developer Fees.
Minutes:
Mrs. Cox asked, "What are the qualifications this company needs to be the inspector? Mr. Porterfield said they do all of the certifications and requirements. The total amount quoted is a "do not exceed amount," based on an hourly rate, and we keep track of those hours. Mrs. Cox asked if any of our staff can be qualified or certified to do this and Mr. Porterfield said that is not the case. Moved to consent.
Attachments:
David Doll DSA Inspector Proposal
K.7. INFORMATION REGARDING CAPACITY AT THE HIGH SCHOOL AND ROAMING TEACHERS (C. Granda)
Rationale:
Further clarify what the addition of new portables at Central East campus will do in regards to having fewer teachers having to roam from classroom to classroom during the instructional day.
 
Minutes:
Mr. Granda asked how the teacher roaming issue is getting resolved. Mr. Porterfield said we would have to provide 13 classrooms at East and 11 at West. Mr. Kelejian said there are two sections of science needed at West, 1 section of health, and possibly one section of credit recovery. At East, one section of biology and one section of science 1 are needed. 5 teachers are willing to roam. One teacher is willing to teach the two science sections and is aware and willing to use her prep time. Mrs. Cox asked if the attendance at CHS has increased and Mr. Kelejian said we're holding steady. Mr. Kelejian said he's grateful for the teachers who're patient and willing to do whatever it takes to help the students until we have more resources. CUTA President Martinez said she was saddened and disappointed to hear the direction of this discussion and how difficult this will be on these teachers. Mr. Cervantes said he is also saddened by this circumstance, but the Board is doing the best it can to find resources to mitigate these current challenges. He was one of those parents who felt the recession and the bond issue were a smokescreen, but being a board member with a balcony view provides an understanding of the recession's impact on the bond money and the internal workings of budgets--it's important to realize that we have to move forward with building the high school and find some short-term solutions until then.
Attachments:
Prep Roving July 2017
L. ADVANCE PLANNING
Minutes:
No changes.
Attachments:
Board Calendar
M. SUPERINTENDENT/BOARD COMMUNICATIONS
Minutes:
Mr. Sutton said we welcomed back our administrators and executive assistants on Monday and had some comprehensive sessions and trainings for them. We had our admin assistants at Glacier Point today, going through the sessions. He thanked Mr. Porterfield, Mrs. Davis, and Mr. Kelejian for their hard work in putting the two days together. Over 600 students from all over Fresno will be at Central East for the International Youth Festival at noon, which includes Punjabi dance. This is a great opportunity to celebrate diversity.
Mr. Porterfield said we had a catastrophic failure of our septic system at H-K due to the clay pipes. We'll have to take temporary measures to empty the septic tank but we need to do a major rebuild. The south portion of the play court at H-K will be ready by the start school. Mr. Atkins asked if the construction contributed to this failure. Mr. Contreras said the septic tank was off to the side from the work site, almost 200 feet away. The original tank probably failed a while back as it's pretty old and camera footage found that the old existing pipes were fractured in a number of places. There was no forewarning of this issue. It will cost approximately $90K, which will be paid out of our Deferred Maintenance fund. An update will be in the Friday report. The Board will have to ratify the contract because the work needs to get done ASAP. The tank is scheduled for delivery by August 9. The replacement work will be done sometime during the second week of school, but in the meantime, the current waste will be pumped. Students and staff will not be affected when they use the restrooms.
Mr. Sutton invited all Board members to Central East at 8 am on August 7th, for the All Staff Welcome breakfast. Mr. Atkins apologized that he'll be out of town.
Mrs. Cox said a bit more about the Saturday Youth Festival--it has occurred the last 9 years and there are thousands of people who attend and it starts at 10 am.
Mr. Coronado said at DELAC, parents have complained about the long lunch lines at the middle schools. Mr. Porterfield said Alissa Angle will be meeting with her staff to discuss ideas and extras line offerings to relieve the congestion.
Mr. Coronado said recent CSBA articles discussed the importance of an increased involvement of a Board with the LCAP.
Mr. Solis said as schools open up again, he's receiving calls from parents that the "first day of school" events seem confusing and they don't feel welcome on the sites. He encouraged the administration to discuss with school sites about being more organized and welcoming.
N. ADDITIONAL INFORMATION AND CLOSING COMMENTS
Minutes:
Closed session was called again at 8:24 pm.
Open session reconvened at 9:13 pm.
President Granda reported out of closed session that Superintendent Sutton received a satisfactory evaluation.
O. NEXT MEETING
Quick Summary / Abstract:
The next regular board meeting will be held on Tuesday, August 8, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.
P. ADJOURNMENT
Actions:
Motion
Passed with a motion by Mr. Rama Dawar and a second by Mr. Ruben Coronado.
Vote:
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
Minutes:
The meeting was adjourned at 9:14 pm.
Q. MISCELLANEOUS
Q.1. THANK YOU LETTERS
Attachments:
Thank You Letters 6-27-17
7/25/2017 6:00:00 PM ( Original )
PresentMr. Richard Atkins
PresentMr. Phillip Cervantes
PresentMr. Ruben Coronado
PresentMrs. Terry Cox
PresentMr. Rama Dawar
PresentMr. Cesar Granda
PresentMr. Richard Solis
PresentMr. Mark Sutton

The resubmit was successful.