REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
August 08, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
TELECONFERENCE LOCATION:
LUANA WAIKIKI HOTEL & SUITES (Terry Cox)
2045 Kalakaua Ave., Honolulu, HI - 96815
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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The meeting was called to order by President Granda at 6:00 pm.
Due to the teleconference, all votes will be taken by Roll Call. |
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Mr. Granda, Mr. Coronado, Mr. Solis, Mr. Atkins & Superintendent Sutton were present. Mrs. Cox will join by teleconference in Closed Session.
Mr. Dawar joined the meeting at 6:01 pm.
Mr. Cervantes joined the meeting at 6:04 pm in Closed Session.
Mrs. Cox joined the meeting via teleconference at 6:09 pm in Closed Session.
Mrs. Cox left the meeting at 7:35 pm. |
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Passed with a motion by Mr. Richard Atkins and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Absent Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Absent Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:01 pm. |
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A) Assignments (7)
B) Leave of Absence (1)
C) Substitutes (2)
D) Resignations (5)
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignment – 11
B) Non-Reelect – 1
C) Resignation – 6
D) Promotion – 4
E) Seasonal/Other – 1
F) Substitutes – 4
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Passed with a motion by Mrs. Terry Cox and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA |
| No action. |
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| Open Session was reconvened at 7:00 pm, and Mr. Granda reported on the actions that were taken in Closed Session. |
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| Tami Boatright, Ed.D., Director - K-8 Education |
| Dr. Boatright led the Pledge of Allegiance. |
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| CUTA President Martinez read a statement from a teacher who sent a letter to parents about the difficulties of teaching without a classroom. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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- Michael Cruz said his son is going to be a senior and has concerns about the overcrowded classrooms at the high school. He asked how the district is keeping up with the growth with all of the homes being built?
- Joy Isheim has 3 children at Liddell and Rio and they are 4th generation kids. She's happy with Liddell and Rio, but she feels the district is failing the kids with only one large high school. Central has an image problem. Parents with young kids in the district make exit plans for their kids. Why are measures passed and we don't yet have a high school. There seem to be a lot of excuses and no solutions. We need high school boundaries and a new high school.
- Bernice Bailey, a kindergarten teacher at McKinley and a parent of two boys who've graduated Central. The purpose of having 7 board members is to have 7 different perspectives, but it seems like the Board is regressing to being influenced by one or two people. Both of her boys were/are CHS-West students. She believes some of the teachers are trying to micromanage our superintendent and assistant superintendents.
- Laura Bolton is here to speak about the frustration with the high school, shuttling and electives. One student had 2 PE classes. One switched from East to West and the electives are full. The student is enrolled as a TA for two classes. If we can split the two campuses into two fully functional high schools, we can improve the situation for students.
- Allis Vallejo had questions about the interdistrict transfer. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Rama Dawar and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached:
- CHSW AG/FFA - San Luis Obispo, CA (08/11/2017)
- CHS Girls Volleyball - San Luis Obispo, CA (09/08/2017)
- CHS Girls Volleyball - Henderson, NV (09/14/2017)
- CHS Boys Water Polo - San Luis Obispo, CA (09/29/2017)
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- CHSW AG/FFA - Ag Incentive Grant/FFA - Cost to District $875
- CHS Girls Volleyball - Athletics & Boosters - Cost to District $2,000
- CHS Girls Volleyball - Athletics & Boosters - Cost to District $2,500
- CHS Boys Water Polo - Athletics ASB & Boosters - Cost to District $1,200
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
CONSENT 8-8-2017
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Paradigm Healthcare Services, LLC provides Medicaid direct service and administrative claiming services to Central Unified School District. This service is needed for the district to claim and bill for services provided through the LEA and to be reimbursed via Medi-Cal and LEA billing.
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Paradigm supports the district in preparing and submitting all Medi-Cal claims for reimbursement to the district for services rendered by district support staff. Paradigm also monitors all billing and supports the district with any and all audits regarding the claims.
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The initial costs to Central Unified is $65,000. All expenditures are costs recouped through the reimbursement given to the district from Medi-Cal and LEA billing.
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Administration is recommending approval of the Paradigm Healthcare Services, LLC Service Agreement Contract.
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Paradigm Contract
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On June 27, 2017, the Board approved Relocatable Buildings Project #1617-111 for the 2017-18 School Year.
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| A proposal for full time inspection services for Project 1617-111 Central USD Relocatable Buildings from Mr. Doll is included. |
The cost of the project not to exceed $77,900.00 and will be funded by Developer Fees.
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Administration is recommending the Board Approve Contract for Construction Inspection Services on Central USD Relocatable Buildings Project: 1617-111.
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David Doll DSA Inspector Proposal
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On March 28, 2017, the Board authorized the acceptance of Moore Twining Associates, Inc. for Materials Testing Lab Services- RFQ 1617-103.
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| A proposal for full time material testing and inspection services for Project B069A Tilley Elementary School (formerly Hanh Phan Tilley Elementary) from Moore Twining Associates, Inc. is included. |
| The cost of the project is approximately $74,415.00 and will be funded by General Obligation Bonds. |
| Administration is recommending the Board Approve Contract for Construction Materials Testing Lab Services on Tilley Elementary School Project: B069A. |
Moore Twining Associates, Inc. Proposal
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following request for overnight field trip is attached: - CHS Wind Ensemble - New York City, N.Y. (03/03/2018)
Please note: this field trip was taken to the Board and approved to begin fundraising on 2-28-2017. |
- CHS Wind Ensemble - VAPA/ASB - Cost to District $40,000 + Cost per Student $120,000 (60 students x $2,000)
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
Administration is recommending approval of the overnight field trips and day trips over 150 miles. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Solis asked if the district pays for the parent chaperones. Mrs. Davis said the parents usually fundraise for their trips. Mr. Coronado asked about a new law that passed that school districts are prohibited from paying for out-of-state trips. Mrs. Davis and Mr. Sutton clarified that some states have political practices that limit our ability to travel there. New York is not one of those states. |
ACTION 8-8-2017
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- Educational Services received a donation of $50.00 from Bravo Food Service Catering for STEM/GATE.
- Madison Elementary School received a donation of $500.00 from University of California for incentive and rewards.
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None.
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Administration is recommending the Board accept Gifts to the District.
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Administration is recommending the Board accept Gifts to the District.
Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District 8-8-17
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School sites and/or departments have equipment which they have deemed surplus. Equipment which is still operable has been offered within the district for reclamation. Items that do not work, are obsolete and/or unsafe to use have not been
offered for reclamation.
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All listed items should be declared surplus to District needs and then be disposed of in the following manner: - First, offered for public auction.
- Excludes electronic equipment (i.e., computers, monitors, etc.) which cannot be sold at auction will be disposed per our agreement with Electronic Recyclers. Hard drives will be removed by the District’s Information Services Department prior to disposal.
- Any remaining items will be disposed of at a local landfill.
- Buses will be crushed as per Grant requirement.
A unanimous vote of Board members present is required for approval. |
None.
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Administration is recommending the Board Approve Disposal of Warehouse Surplus Items.
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Administration is recommending the Board Approve Disposal of Warehouse Surplus Items. Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Dawar asked about the condition and ability to resell the band uniforms. Mrs. Davis said she would get more info to the Board on the Friday Report. |
1) Warehouse Surplus Over $500.00
2) Warehouse Surplus Under $500.00
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On July 21, 2017, Houghton-Kearney Elementary experienced a catastrophic system failure of the Sanitary Septic System.
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In order to replace the septic system administration is recommending adoption of Resolution #17/18-03.
Public Contract Code requires a unanimous Board vote and approval by the County Office of Education Superintendent. |
| This project will be funded by Deferred Maintenance. |
| Administration is recommending the Board adopt Resolution #17/18-03 Declaring Emergency and Authorizing Replacement of the inoperative Sanitary Septic System at Houghton-Kearney Elementary School. |
Administration is recommending the Board adopt Resolution #17/18-03 Declaring Emergency and Authorizing Replacement of the inoperative Sanitary Septic System at Houghton-Kearney Elementary School. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Res. #17/18-03 Emergency Replacement of Sanitary Septic System at H-K
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A copy of each contract to be ratified is included.
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- Fresno Neon Sign Co, Inc. - El Capitan Marquee (Facilities)
- LogicMonitor - District Wide Network Live Auditing and Reporting Software (Technology)
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El Capitan Middle School student body raised $15,000 for the marquee.
Remaining contracts have been budgeted for school year. |
Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year.
Passed with a motion by Mr. Richard Solis and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Fresno Neon Sign Co., Inc
2) LogicMonitor, Inc.
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The warrant list for July 2017, is included. A copy of the list is also available in the Business Office for review by the general public.
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The warrant list includes 430 warrants, valued at $6,815,117.55.
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Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board ratify the Warrant List for July 2017.
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Administration is recommending the Board ratify the Warrant List for July 2017. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Rama Dawar. |
Abstain Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Atkins clarified that he abstained from the vote due to one of the warrants being paid to a company with whom he works. |
Warrant List July 2017
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Board policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary.
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Attached are copies of current Board Policies as well as Gamut recommended revisions. - BP 4040 - Employee Use of Technology
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There are no direct financial implications.
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Administration is recommending this item be placed on the next Board Agenda for Action.
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| Moved to consent. |
01) BP 4040 revised
02) BP 4040 Gamut
03) E 4040
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Teaching Fellows are students enrolled in local colleges that are employed in classrooms and after school programs throughout the valley. Eleven Central Unified schools plan to utilize Teaching Fellows to provide individualized and small group, literacy-based instruction and support in classrooms under the guidance of certificated teachers.
Utilizing Teaching Fellows in classrooms during the school day will provide increased opportunities for differentiated, individualized, and small group instruction for students based on specific literacy needs.
Teaching Fellows will receive 32 hours of professional development from Central Unified and California Teaching Fellows Foundation staff.
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| Sites: | # Teachers | Contract Amt: | | | | | Glacier Point | 3 | $ 60,303.36 | | Harvest | 4 | $ 28,554.24 | | Herndon-Barstow | 4 | $ 13,977.60 | | Madison | 8 | $ 58,705.92 | | Polk | 3 | $ 26,657.28 | | Roosevelt | 3 | $ 21,415.68 | | Saroyan | 8 | $ 46,725.12 | | Steinbeck | 4 | $ 17,671.68 | | Teague | 2 | $ 26,657.28 | | Tilley | 6 | $ 41,333.76 | | TOTAL: | 45 | $ 342,001.92 | |
| Teaching Fellows will cost $16.64 per hour. Sites will utilize Title I and LCFF funds to cover this expense as aligned within the Single Plan goals and tactics. |
| Administration is recommending this item be placed on the August 22, 2017 Board Agenda for Action. |
| Mr. Cervantes asked if the district decided which schools would participate and would others be able to in the future? Mrs. Davis said there may be other schools looking at participating, but may not have been ready. Mr. Atkins asked why the contract dollar amounts differ greatly from one school vs. another? Mrs. Davis said it depends on how many hours they use at each school. Mr. Granda asked about the retention of teaching fellows who return. Mrs. Davis said sometimes they aren't always available, but we do hire many of our teaching fellows. Mr. Sutton stated we have had success in hiring many teaching fellows. Mrs. Davis said she could get more specific numbers to the Board in the Friday report. Moved to consent. |
Teaching Fellows Agreements
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| In order to continue efforts started during the 2016-17 school year, staff has acquired a contract for services to continue with the English Learner Group in order to provide on-site coaching, administrative and instructional coach training. |
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In support of school sites with English Learners that are struggling to make progress, the English Learner Group will provide services to improve outcomes for English Learner students. The contract includes monthly coaching at six schools: Madison Elementary, Roosevelt Elementary, Steinbeck Elementary, Teague Elementary, Glacier Point Middle School and Central High School; monthly training on the new ELD standards, new ELPAC assessment and best teaching strategies for instructional coaches and administrators as well as district-wide support on the transition to new EL state assessments and new redesignation criteria.
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| $57,000 funded through Title 1, Title II, Title III/Immigrant LEP and Title III/Migrant |
| Administration is recommending this item be placed on the August 22, 2017 board agenda for action. |
| Mr. Coronado asked how well this service is working. Mrs. Davis said we're at the point where we need to look at the state data to determine if the ELA/math are improving. In general, we're in the position as in last spring. Our English learners are not progressing at the rate we'd like, so we need to explore various services. Mr. Granda asked what's the common theme with other services out there that are or aren't as successful. We've adopted new ELA/ELD curriculum which may help as well as exploring some other literacy programs. Moved to consent. |
English Learner Group Agreement
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| Central Unified annually contracts with Goodfellow Occupational Therapy to deliver occupational therapy to identified students as specified in their IEPs. One occupational therapist FTE may service up to 45 students. |
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| The current student needs as identified by IEPs indicates the service time from 2.8 FTE occupational therapists. The services provided includes therapy with students, consultations, and assessment plans. All service providers will have graduated from an accredited school, possess certification in good standing from the National Board for Certification in Occupational Therapy, and will be appropriately licensed. |
| The $400,000 has been included in the 2017-2018 Special Education budget. |
Administration is recommending this item be placed on the August 22, 2017 Agenda for Action.
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| Mr. Dawar asked if we get reimbursement from the state. Mrs. Davis said on this contract, we can't claim this for reimbursement. This is an allocation from the SPED budget. Mr. Sutton reminded the Board that a lot of funding for SPED comes from the district's general fund. Moved to consent. |
Goodfellow OT Services
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| With education technology being a dynamic component of the educational system, it is essential that review and provide updates regarding our status and next steps relative to our District Technology Plan. The District Technology Master Plan 2016-2019 was approved at the Board of Trustees meeting held on July 26, 2016. |
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| Staff met with the Professional Consultation Committee for Technology to study progress and identify next steps related to the 1:1 initiative. Proposed next steps for refreshing the technology available to student in grades TK-2 will be included in the update provided by staff. |
| No additional budget requested. All actions within the plan are included in the current budget for technology. |
| Information only. |
| Mrs. Davis presented information on Technology in the District, and said there's a technology committee meeting at 3:30 pm on Monday. Board members are welcome to attend. This item was for information only. |
1) Article Central Chromebooks
2) Review of Year 2016-17
3) Tech Budget Expenditure Review
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On June 27, 2017 the Board approved the 2017-2018 July 1 Budget which included the transfer of $500,000 to Deferred Maintenance Fund for upkeep of facilities.
Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board. |
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| Resolution #17/18-04 authorizes District Administration to request from Fresno County Office of Education and Fresno County Treasurer to transfer funds from General Fund 01 to Deferred Maintenance Fund 14. |
No fiscal impact, funds were included in the July 1 Budget for 2017-2018.
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Administration is requesting this item be place on the August 22, 2017, Board Agenda for Action.
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| Moved to action. |
Res. #17/18-04 Authorize Interfund Transfer to Deferred Maint Fund
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On June 27, 2017, the Board approved the 2017-2018 July 1 Budget which included the transfer of $1,454,085.84 to Self-Insurance Fund for Retire Sunset Group health benefits.
Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board. |
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Resolution #17/18-05 authorizes District Administration to request from Fresno County Office of Education and Fresno County Treasurer to transfer funds from General Fund 01 to Self-Insurance Fund 67.
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| No fiscal impact, funds were included in the July 1 Budget for 2017-2018. |
Administration is recommending that this item be placed on the August 22, 2017, Board Agenda for Action.
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| Moved to consent. |
Res. #17/18-05 Permanent Interfund Transfer to Self-Insurance Fund
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Mr. Sutton said school starts on Wednesday, August 9th. He'll be at the Central High School West Campus in the early morning for an ABC30 media story, highlighting the AG department for the 1st Day of School. He thanked Mr. Solis for being at the Welcome Rally on Monday, which included all staff and former Superintendent Larry Powell, speaking to the group.
Mr. Solis said there were schedule change issues at the high school, and unfortunately, there were issues with the websites and the code wasn't working. Furthermore, he said it came to his attention that the air conditioners at Steinbeck were not working during a heat wave, and we shouldn't ask teachers and staff to work in those conditions. Mr. Porterfield said we identified a problem in the cooling tower on July 14. Fans and alternative cooling were provided.
Mr. Cervantes thanked the parents for attending the Board meeting.
Mr. Coronado requested the meetings dates for DAC/DELAC, etc. to be provided in the Friday Report. |
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| The next regular board meeting will be held on Tuesday, August 22, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Absent Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 8:09 pm. |
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| Present | Mr. Richard Atkins |
| Absent | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Absent | Mrs. Terry Cox |
| Absent | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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| Present | Mr. Phillip Cervantes |
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