REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
August 22, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
TELECONFERENCE LOCATION: (Cesar Granda)
RESIDENCE INN SANTA CLARITA VALENCIA
25320 THE OLD ROAD - SANTA CLARITA, CA 91381
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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The meeting was called to order at 6:00 pm by Vice-President Coronado.
Due to the teleconference, all votes will be taken by Roll Call. |
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| All in attendance with the exception of Mrs. Cox. Mr. Granda joined the meeting via teleconference. Mrs. Cox arrived at 6:01 pm. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Absent Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:01 pm. |
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A) Assignments - 8
B) Substitutes - 18
C) Coaches - 2
D) Retirement - 1
E) Resignations - 2 |
Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignment – 14
B) Resignation – 9
C) Promotion – 3
D) Seasonal/Other – 1
E) Student Workers – 5
F) Substitutes - 3 |
Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Agency designated representative: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA
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| No action. |
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| Open Session was reconvened at 7:00 pm. Mr. Coronado reported the actions taken in Closed Session. |
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| Paul Birrell, Director - 7-12 & Adult Education |
| Mr. Paul Birrell led the Pledge of Allegiance |
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| Chariti Moua - Central High School student |
| Kamryn Ramer from CHS sang the National Anthem. |
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State History Day:
- Jasmine Randhawa - Individual Documentary, Senior Division, "Wonder Woman Takes a Stand for Feminism"
- Joe Luna - Individual Documentary, Senior Division, "Desmond Doss"
- Emily Carr - Individual Performance, "Hippie Movement"
- Lily Fleischmann - Individual Performance, "The Kent State Massacre"
Coaches: Jaime Schulze and Katsya Hozen - CHS-East Campus
National History Day:
- Simran Kaur, Sumeet Kaur, Emily Griggs, Amber Wiltse
Championship Award with their Exhibit, "Breaking the Glass Ceiling"
Coaches: Armando Martin and Ryan Day - CHS-West Campus |
| Mrs. Ketti Davis introduced the History Day Participants and their coaches and listed their accomplishments. The students and coaches were greeted and congratulated by the Board and staff. |
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| Vice President Laurel Bolton said CUTA provided the new hires with dinner and information about the organization. The Site rep council said the buses are much better at Roosevelt. Two site reps from Biola-Pershing and Steinbeck reported how great it was to have all of the activities on the 1st day--it started the year on a very positive note for the community. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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- Ani Phillips spoke about overflow issues. Her daughter, who was previously at a private school in the ClovisUSD boundaries, was told she's in overflow and her last day at River Bluff (their home school) is on Friday. They were initially told they could enroll at River Bluff, but due to their late registration, now have to go to Liddell, which is difficult for the family to take kids to two different schools. Ms. Phillips asked the Board and Administration to reconsider.
- Bernice Bailey, parent and kinder teacher at McKinley, said she solicited feedback from kinder teachers about having the first 8 days of kindergarten be a half day. The feedback was overwhelmingly positive from the teachers who responded, saying the students were able to be assessed, had time to transition to the full day after the 8 days, and allowed teachers to get to know them and their parents better before the start of the full day.
- Laura Bolton said the parents need better communication regarding the kinder half day and would like staff to consider the possibility of having Campus Connection available. Many community members have said they want more availability with the board meetings. Maybe we could live stream or post the video online. The poll said 112 would like to see a video or live stream of the meetings. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Board policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary.
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Attached are copies of current Board Policies as well as Gamut recommended revisions. - BP 4040 - Employee Use of Technology
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There are no direct financial implications.
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Administration is recommending adoption of revised BP 4040.
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01) BP 4040 revised
02) BP 4040 Gamut
03) E 4040
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Teaching Fellows are students enrolled in local colleges that are employed in classrooms and after school programs throughout the valley. Eleven Central Unified schools plan to utilize Teaching Fellows to provide individualized and small group, literacy-based instruction and support in classrooms under the guidance of certificated teachers.
Utilizing Teaching Fellows in classrooms during the school day will provide increased opportunities for differentiated, individualized, and small group instruction for students based on specific literacy needs.
Teaching Fellows will receive 32 hours of professional development from Central Unified and California Teaching Fellows Foundation staff.
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| Sites: | # Teachers | Contract Amt: | | | | | Glacier Point | 3 | $ 60,303.36 | | Harvest | 4 | $ 28,554.24 | | Herndon-Barstow | 4 | $ 13,977.60 | | Madison | 8 | $ 58,705.92 | | Polk | 3 | $ 26,657.28 | | Roosevelt | 3 | $ 21,415.68 | | Saroyan | 8 | $ 46,725.12 | | Steinbeck | 4 | $ 17,671.68 | | Teague | 2 | $ 26,657.28 | | Tilley | 6 | $ 41,333.76 | | TOTAL: | 45 | $ 342,001.92 | |
| Teaching Fellows will cost $16.64 per hour. Sites will utilize Title I and LCFF funds to cover this expense as aligned within the Single Plan goals and tactics. |
| Administration is recommending approval of the California Teaching Fellows Foundation contracts. |
Teaching Fellows Agreements
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| In order to continue efforts started during the 2016-17 school year, staff has acquired a contract for services to continue with the English Learner Group in order to provide on-site coaching, administrative and instructional coach training. |
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In support of school sites with English Learners that are struggling to make progress, the English Learner Group will provide services to improve outcomes for English Learner students. The contract includes monthly coaching at six schools: Madison Elementary, Roosevelt Elementary, Steinbeck Elementary, Teague Elementary, Glacier Point Middle School and Central High School; monthly training on the new ELD standards, new ELPAC assessment and best teaching strategies for instructional coaches and administrators as well as district-wide support on the transition to new EL state assessments and new redesignation criteria.
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| $57,000 funded through Title 1, Title II, Title III/Immigrant LEP and Title III/Migrant |
| Administration is recommending approval. |
English Learner Group Agreement
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| Central Unified annually contracts with Goodfellow Occupational Therapy to deliver occupational therapy to identified students as specified in their IEPs. One occupational therapist FTE may service up to 45 students. |
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| The current student needs as identified by IEPs indicates the service time from 2.8 FTE occupational therapists. The services provided includes therapy with students, consultations, and assessment plans. All service providers will have graduated from an accredited school, possess certification in good standing from the National Board for Certification in Occupational Therapy, and will be appropriately licensed. |
| The $400,000 has been included in the 2017-2018 Special Education budget. |
| Administration is recommending approval of therapy services through Goodfellow Occupational Therapy. |
Goodfellow OT Services
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On June 27, 2017, the Board approved the 2017-2018 July 1 Budget which included the transfer of $1,454,085.84 to Self-Insurance Fund for Retire Sunset Group health benefits.
Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board. |
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Resolution #17/18-05 authorizes District Administration to request from Fresno County Office of Education and Fresno County Treasurer to transfer funds from General Fund 01 to Self-Insurance Fund 67.
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| No fiscal impact, funds were included in the July 1 Budget for 2017-2018. |
Administration is recommending that the Board Adopt Resolution #17/18-05 Interfund Transfer to Self-Insurance Fund.
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Res. #17/18-05 Permanent Interfund Transfer to Self-Insurance Fund
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On June 27, 2017 the Board approved the 2017-2018 July 1 Budget which included the transfer of $500,000 to Deferred Maintenance Fund for upkeep of facilities.
Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board. |
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| Resolution #17/18-04 authorizes District Administration to request from Fresno County Office of Education and Fresno County Treasurer to transfer funds from General Fund 01 to Deferred Maintenance Fund 14. |
No fiscal impact, funds were included in the July 1 Budget for 2017-2018.
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Administration is requesting the Board Adopt Resolution #17/18-04 Interfund Transfer to Deferred Maintenance Fund.
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Administration is requesting the Board Adopt Resolution #17/18-04 Interfund Transfer to Deferred Maintenance Fund. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Res. #17/18-04 Authorize Interfund Transfer to Deferred Maint Fund
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In July of 2010 the U.S. House of Representatives passed a resolution designating the second week of September as "Arts in Education Week." The resolution (H.Con.Res.275) was proposed and introduced by Rep. Jackie Speier from California. Congress designated Arts in Education Week to promote and showcase the immense role arts education has in producing engaged, successful, and college and career-ready students.
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| Central Unified School District Board of Trustees joins the Fresno County Board of Education and the California State Board of Education in proclaiming and observing the week of September 10-16, 2017 as National Arts in Education Week and encourages all educational communities to celebrate the arts with meaningful student activities and programs that demonstrate learning and understanding in the visual and performing arts. |
Normal operating expenses for instructional supplies and duplication.
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| Administration is recommending adoption of Resolution #17/18-09 proclaiming September 10-16, 2017 as National Arts in Education Week. |
Administration is recommending adoption of Resolution #17/18-09 proclaiming September 10-16, 2017 as National Arts in Education Week. Passed with a motion by Mr. Richard Solis and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Arts in Education
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| The California Department of Education (CDE) recognizes suicide prevention awareness activities in September, including National Suicide Prevention Week on September 10-15, 2017, and the World Suicide Prevention Day on September 10, 2017. These activities provide important opportunities for school staff to join suicide prevention efforts and highlight the numerous activities organized to prevent suicides across California and the world. |
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Central Unified School District wants our students to succeed inside and outside the classroom. Central Unified School District staff provides caring and supportive school environments that take the needs of the “whole student” into account. Early detection of student mental health issues in concert with caring staff and appropriate referrals can curtail the crisis that is occurring on school campuses across the state. Central Unified School District wants all students to know that they are important and their lives matter.
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Normal operating expenses for instructional supplies and duplication.
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| Administration is recommending adoption of Resolution #17/18-10 proclaiming September 10-15, 2017 as Suicide Prevention Week. |
Administration is recommending adoption of Resolution #17/18-10 proclaiming September 10-15, 2017 as Suicide Prevention Week. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Dawar thanked the administration for being involved in this initiative and doing everything possible to save the lives of our kids. |
Res. #1718-10 Suicide Prevention Week
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Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
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The following request an for overnight field trip over 150 miles is attached: - CHSW AG/FFA - Indianapolis, IN (10/24/2017)
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- CHSW AG/FFA - Ag Incentive Grant/FFA $24,000 ($1,200 x 20) + Cost per student $2,400 ($120 x 20)
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Administration is recommending this item be placed on the September 12,2017, Board Agenda for Action.
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| Moved to consent |
INFO 8-22-2017
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| The attached list of materials are submitted by Educational Services for declaration as obsolete materials. The materials have been replaced by new adoptions or are no longer in use by the district due to age. |
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| In accordance with the law, obsolete materials will first be offered to teachers, students, parents, and other CUSD community members. Any unclaimed items may be offered to non-profit entities, be discarded, or sold to used textbook retailers. |
Any monies from the sale of obsolete textbooks would go into the Instructional Materials account.
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| Administration is recommending this item be placed on the September 12, 2017 Board Agenda for action. |
| Mr. Solis asked for a list of consumables not in receipt by the schools that have requested them. Moved to consent |
Obsolete textbooks
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| The California Assessment of Student Performance and Progress (CAASPP) includes the Smarter Balanced Assessment (SBAC) in English-Language Arts and Mathematics for students in grades 3-8 and 11nd the Early Assessment Program (EAP) for students in grade 11. Students with significant cognitive disabilities may take the California Alternative Assessment (CAA) in place of the SBAC. These annual tests are one measure to indicate student progress on mastery of content standards as well as college and career readiness. During the Spring 2017 testing window, select students also participated in a Science assessment field test, however, no student results will be provided for this assessment as it is still being developed. |
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| Results from last spring's CAASPP testing are in review within the district and state and will be made available to the public on August 29, 2017. Individual student score reports for students who took the Smarter Balanced Assessment in English-Language Arts and Mathematics are being mailed out as well. Students who participated in the California Science Test field test will not receive individual score reports as no results are available from the state. Overall school and district-level results for the Spring 2017 testing season will be available on the CDE DataQuest site in September. Administration will present an overview of Central's results for information. |
N/A
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Information only.
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| Mr. Solis asked if classroom size is monitored? Mrs. Davis said classroom sizes are closely monitored and they're making sure itinerant schedules aren't pulling students out of designated time that's required. He also asked about waiting lists for after school programs. Mrs. Davis said the monitoring is done for tutoring before or after school, but can also be done for after school programs as well. Mrs. Cox asked about the teacher training. Mrs. Davis said the training is for all the teachers--they start the year with a level of training from the publishers but the next level of training is to dig deeper. Mrs. Cox asked if this is a level of training that's increased from last year? Mrs. Davis said this is both the same amount of training as well as additional days for the support they need. Mrs. Cox asked if we'll have a budget for intervention support--has that line item been increased? Mrs. Davis said there hasn't been a decrease as the sites have a minimum amount they're supposed to spend, but if more is needed, the sites can request it. Mr. Atkins asked why the numbers dipped...was it because of the new curriculum? Mrs. Davis said there was a new curriculum and there are some other areas that we're exploring to understand why some numbers declined. Some campuses are getting additional dollars for tutoring. Math is problematic statewide and in the region, but is not an excuse. Mr. Cervantes asked if we set district-wide goals for an increase in growth? Mrs. Davis said the accountability dashboard will help us with that. The state sets the parameters. Our schools are looking to make big gains and sets their sights on goals, as we'll have principal roundtables that will take place in September and October. Mr. Coronado asked if the LCAP expectation was to increase 2%? Mrs. Davis said it was. |
Fall 2017 CAASPP
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| Under the former federal No Child Left Behind (NCLB) legislation and in accordance with CUSD Board Policy 6020, Central Unified School District must have a District Title l Parent Involvement Policy that is developed in collaboration with parents of Title l students and revised on an annual basis. The District Advisory Committee (DAC), the District English Learner Advisory Committee (DELAC) and the Migrant Parent Advisory Committee (PAC) met in Spring 2017 to participate in the annual revision of the policy. This policy provides guidelines on how the District can support sites to increase parent involvement with a focus on improving student academic achievement and school performance. In addition each school site has developed a site specific Parent Involvement Policy which reflects the needs of their individual school community. Site policies are revised annually and included in their Single Plan for Student Achievement (SPSA). Next year the Parent Involvement Policy will change based on ESSA requirements. Until the requirements are outlined and new template is created, we maintain an annual review and implement a policy based on regulations in place. |
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District parent advisory committees, after receiving input from parents of Title l students and their site’s School Site Councils and English Learner Advisory Committees, revised and approved the policy. The district will continue to help sites foster parent involvement through some of the following activities: District wide Title l parent meetings will be held annually and as often as needed to: - Review and revise policy
- Involve parents in planning, review and improvement of Title l programs
- Provide timely information about the curricula, student achievement and respond to parent suggestions
- Allow parents to submit views regarding the school-wide program
- Meetings will be held at various times to accommodate parent availability with interpreters present (transportation and child care provided as needed)
- Technical assistance will be provided to the schools in the form of guidelines regarding parent committee compositions, meeting requirements/functions and suggestions on how to increase student attendance
- Information about trainings and resources on how to build parent capacity will be provided to site administration
- Technical assistance will be provided to the schools so that student and district test results are understandable by parents
- Parent education through Central Academy for Parent Engagement (CAPE) and site parent professional development
- Training for educators on how to work with parents will be provided to sites
- The policy will be evaluated on an annual basis and barriers identified to assist in revision process
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Annual revision of the policy is necessary to receive Title l funding.
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Administration is recommending this item be placed on the September 12, 2017 Board Agenda for Action.
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| Mr. Granda asked about part II of the attachment and the 7th bullet point, regarding transportation for parents. Mrs. Davis said this is about providing transportation when feasible, for parents' involvement or for a college night. Mr. Coronado asked if the parent site councils have the ability and opportunity to determine how some of the Title I money is spent? Mrs. Davis said the administration does consider the parent feedback on how money is spent. She did say that they need to look at the time frame between when site councils see the budgets and when they go to the Board needs to be examined. Moved to action |
Title I PIP
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Each year school districts must certify that the appropriations in their adopted budgets do not exceed the limitations imposed by the Gann amendment.
This calculation places virtually every school district and county office of education at exactly its Gann Limit. Furthermore, if any school agency should, for whatever reason, find itself over its Gann Limit, that agency may adopt a Governing Board resolution increasing its Gann Limit by the amount needed and simply inform the State of California, which shall then reduce the State's Gann Limit by an equal dollar amount. |
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Resolution #17/18-06 and GANN calculations are attached. Following Board approval, staff will submit the appropriations limit calculations and adopted resolution to Fresno County Office of Education for submission to the State by September 15, 2017.
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None.
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Administration is recommending that this item be placed on the September 12, 2017, Board Agenda for Action.
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| Mr. Dawar mentioned a clerical error on the resolution which will be corrected before submitting for action. Moved to consent |
Resolution #17/16-06 2016-17 and 2017-18 GANN Limit
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Over August and early September, school districts “close the books” on the prior year budget activities and a final prior year unaudited actuals report is generated. Closing the books provides many important budgetary details including the following:
1. Carry over balances are identified and accounted for
2. An accurate depiction of the prior year ending balance is determined
3. The beginning balance in the current year is established, and
4. The current year reserve is determined
Once the unaudited actuals are reviewed and approved by the Board, the report is submitted to the Fresno County Office of Education (FCOE). The due date to FCOE is September 15, 2017. Once FCOE’s review is completed the report is forwarded to the State by October 15, 2017. |
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Fiscal Services is currently working on completing the Unaudited Actuals Report. Final completion will occur the first week of September and the report will be provided to the Board at the September 12, 2017, Board meeting for approval.
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Performance of the audit and report generation is funded by unrestricted general fund.
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| Administration is recommending this item be placed on the September 12, 2017, Board Agenda for Action. |
| The Unaudited Actuals report will be presented at the next board meeting as it was not available in time for this meeting. Mr. Porterfield said they will send a hard copy for the Board to peruse as soon as possible. Mrs. Cox asked if this item can come back as info and discussion before being voted on? Mr. Porterfield said the timing doesn't allow for this as the report is being compiled now, and must be voted on by September 15th. Moved to action |
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Mr. Sutton said the Back to School nights have taken place at most elementary schools and middle schools. The high school's first football game (against Bullard) takes place this Friday with a 6:30pm unveiling of the Justin Garza memorial. The Elementary football carnival will be the next evening.
Mrs. Cox said the City of Fresno and District One Council is offering $50K for the community, schools etc. to submit projects they'd like to have funded. These will be awarded in November. The next meeting is Sept 7 at Heaton Elementary. The following week, the meeting will be at Steinbeck. |
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| The next regular board meeting will be held on Tuesday, September 12, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 8:09 pm. |
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| Present | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Absent | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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