REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
September 26, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order by President Granda at 6:00 pm. |
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| All Board members were in attendance. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:00 pm. |
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Case# 17-18-005
Case# 17-18-007 |
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A) Assignments - 1
B) Substitutes - 32
C) Coaches - 4 |
Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignments – 7
B) Resignations – 7
C) Student Workers – 7
D) Workability – 1
E) Substitutes - 4
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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HR-RA1718-01
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Motion to approve a resignation agreement between the District and a classified employee Passed with a motion by Mr. Richard Solis and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| President Granda read a statement in Open Session regarding this action. "In closed session the Board approved a resignation agreement between the District and a classified employee by a unanimous vote. The substance of the agreement provides that the employee may obtain retiree benefits consistent with the classified collective bargaining agreement." |
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Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA
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| No action. |
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Legal and/or damage claims for Property and Liability matters are handled through the District's Self-Insurance Joint Power Association (JPA), California Risk Management Authority (CRMA). Upon receipt of a property or liability claim, the District forwards the claim to CRMA for review. CRMA makes a determination to accept or reject and provides the District its recommendation.
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| CRMA is recommending the attached claim be denied. The subject claim is included and is on file in the District's Business Office. |
Administration is recommending the Board Deny Claim Against District.
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Administration is recommending the Board deny Claim against District. Motion to deny the claim Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Open Session was reconvened at 7:00 pm. President Granda reported on the Actions that were taken during Closed Session.
President Granda read the following statement in regards to Item D.4 in Closed Session, Case #HR-RA-1718-01: "In closed session the Board approved a resignation agreement between the District and a classified employee by a unanimous vote. The substance of the agreement provides that the employee may obtain retiree benefits consistent with the classified collective bargaining agreement" |
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Jack Kelejian, Assistant Superintendent - Human Resources
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| Mr. Kelejian led the flag salute. |
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Herndon-Barstow/Roosevelt Choir - Christa Scott, Director
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| The Herndon-Barstow/Roosevelt Choir performed the National Anthem. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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| Laura Bolton stated her 4th request to have the board meetings recorded and published on the district website. Any costs could be paid by the LCAP as it's providing parent involvement. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached: - Herndon-Barstow Elementary - Sonora, CA (10/04/2017)
- Rio Vista GATE - Anaheim, CA (11/09/2017)
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- Herndon-Barstow Elementary - ASB Fund Raising/Parents $21,000 (84 students x $250)
- Rio Vista GATE - ASB/GATE $6,578 (46 students x 143)
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
CONSENT 9-26-2017
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| Learn360 includes a wide range of exciting content and features that make it a powerful tool for flipped classrooms, blended instruction, project-based learning, and 1:1 environments. This supplemental curriculum provides needed material aligned with CCSS and NGSS for classrooms as well as providing access for EL and SPED teachers to more core related content to scaffold their lessons. The program offers content appropriate for students in both elementary and secondary levels. |
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| Materials offered from over 200 top educational producers, including National Geographic and Smithsonian. The subscription is directed at supports for our secondary teachers and will be supported by library teachers work with teachers and in classrooms with students. This service will be invaluable to our secondary teachers looking for appropriate, standards based videos (from segments to full length), connected to their subject. |
| $5,060 (Library Services - General Fund) |
| Administration is recommending approval of supplemental materials. |
Instructional Materials checklist for Learn360
Quote for Learn360
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Board Policy 1230 School-Connected Organizations requires that groups desiring to be recognized as a School-Connected Organization with the District shall request authorization from the Board.
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The following School-Connected Organization is requesting to be considered a certified non-profit organization. - Central High Pep & Cheer Booster Club (New)
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None.
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Administration is requesting the Board Approve School Connected Organizations.
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Central High Pep & Cheer Booster Club
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The project was funded through Preschool Budget. |
Administration is recommending the Board Approve Notice of Completion for Biola-Pershing Elementary Preschool Pour-in-Place Fall Protection.
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Notice of Completion Biola-Pershing Pour-in-Play
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The contract amount was funded through Preschool Budget. |
Administration is recommending the Board Approve Notice of Completion for Herndon-Barstow Elementary Preschool Pour-In-Place Fall Protection.
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Notice of Completion Herndon-Barstow Pour-in-Play
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The project was funded through the Preschool Budget. |
Administration is recommending the Board Approve Notice of Completion for Madison Elementary Preschool Pour-In-Place Fall Protection.
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Notice of Completion Madison Elementary Pour-in-Place
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| On, June 27, 2017, the Board approved Teague Elementary Replacement and Expansion of Playground Equipment as the existing playground structure had become unsafe and did not meet the needs of the site. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The contract amount was $43,649.00 and the project was completed by GC Builders. |
| Administration is recommending the Board Approve Notice of Completion for Teague Elementary Replacement and Expansion of Playground Equipment Project #1617-119. |
Notice of Completion Teague Replacement & Expansion of Playground Equipment
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| Herndon-Barstow Elementary was in need of shade for the preschool students. The DSA Approved shade structure has been inspected and signed off by the on-site DSA Inspector. |
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| The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included. |
| The project was funded through the Special Education Grant. |
| Administration is recommending the Board Approve Notice of Completion for Herndon-Barstow Elementary Shade Structure. |
Notice of Completion Herndon-Barstow Elementary Shade Structure
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Case #17-18-005
Case #17-18-007 |
Passed with a motion by Mr. Richard Atkins and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Character education is an important tool for parents (guardians), teachers, administrators, community members and other school and district staff to work together to help students understand, appreciate and internalize elements of positive character traits including trustworthiness, respect, responsibility, fairness, caring, citizenship, civic virtue, honesty and personal responsibility. |
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Recognition of the importance of character education near the beginning of the school year provides a special chance to inform parents (guardians), communities and the media of efforts that our school district is taking to awaken the moral and ethical values that build a fundamental strength of character.
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None.
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| Administration is recommending that the Board adopt Resolution #17/18-14 proclaiming October 2017 as Character Education Month in Central Unified School District. |
Administration is recommending that the Board adopt Resolution #17/18-14 proclaiming October 2017 as Character Education Month in Central Unified School District. Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Dawar thanked staff for providing character education in October, and also would like to see this education occur throughout the year. |
Res. #17/18-14 Character Education Month
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| Teen Read Week is a literacy initiative of the Young Adult Library Services Association, a division of the American Library Association. It is an annual event which is held in October. Across the United States, school and public libraries, and bookstores take part in Teen Read Week. The emphasis is on encouraging teens to regularly read books just for fun so that recreational reading becomes a habit. The theme for 2017 "Unleash Your Story". |
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This year the theme spotlights all the great resources and activities that can inspire teens to success in school and beyond. It reminds us that teens enjoy immersing themselves in inspirational stories, career resources, how-to-books and more! Just like any other skill, reading takes practice and solid reading habits increase reading proficiency and significantly increase reading test scores. In addition, students' writing skills are influenced by their reading skills.
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None.
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| Administration is recommending the Board adopt Resolution #17/18-15, declaring October 9-13, 2017 as Teen Read Week. |
Administration is recommending the Board adopt Resolution #17/18-15, declaring October 9-13, 2017 as Teen Read Week. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Res. #17/18-15 Teen Read Week
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In order to improve the effective teaching and student learning in the area of mathematics, district administration and secondary department leads reviewed program needs and determined work in building understanding around the Common Core Math Standards, Mathematical Practices, and Lesson Design as key areas for development. Math Solutions has a longstanding positive record exclusively in the area of mathematics to support teachers and provide high-quality in-person instruction, modeling, coaching, data collection and feedback.
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Math Solutions in partnership with Central Unified have developed a plan for professional learning that supports teachers and site leaders in key areas such as: learning environment, reasoning and sense making, focus and coherence, and formative assessment. The professional development is led by experts in the field of mathematics who have a deep understanding of the math standards. The content of the instruction is rooted in the adopted core curriculum and is aligned to Common Core Math Standards.
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$92,300 (Title II)
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| Administration is recommending approval of Math Solutions for Secondary Math Professional Development. |
Administration is recommending approval of Math Solutions for Secondary Math Professional Development. Passed with a motion by Mr. Phillip Cervantes and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Judee Martinez said this is in the agenda twice and we're paying $10K for services, but teachers who attended said this is a training. So we're approving a contract for a training that the district has already been doing. According to some secondary math teachers, there was an email sent out that said it was a last minute thing or they didn't know about it. It was their understanding that it was a training. Mrs. Davis clarified that the 1st contract was for 3 days of professional development: one day for administrators, one for high school teachers and one for middle school teachers. This gave us the opportunity to see the group in action. The item before the board, K4, is for the ongoing lesson study work and coaching that will take place this year and is based on feedback from those teachers who. The dates are forthcoming. K10 is for the professional development/training that already happened--it's a ratification. |
Math Solutions Proposal 2017-18
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In the Williams’ Lawsuit Settlement (2004), it was acknowledged for the first time that the state has an obligation to provide California public school students a minimum level of educational necessities: (1) qualified teachers (2) clean, safe, and functional school facilities, and (3) adequate textbooks. The Williams’ Settlement has also established a standard of accountability mechanism for reporting. California Education Code and the Williams’ Settlement require an annual resolution and a public hearing regarding textbook sufficiency in California school districts. The resolution certifies that all students, including special populations, have the necessary textbooks in the core academic areas to use in class and to take home for homework assignments. A report is then sent to the County Superintendent’s office.
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Principals and departments are compiling information to verify that each student has a textbook. Destiny, the textbook management system, provides reports grouped by teacher to verify the checkout of a core text for each student.
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This resolution is a requirement for the continued receipt of instructional materials funds from the state of California.
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| Administration is recommending approval of Resolution #17/18-13 declaring textbook sufficiency. |
Motion to open a public Hearing Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to close the Public Hearing. Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Administration is recommending approval of Resolution #17/18-13 declaring textbook sufficiency.
Motion to approve Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| A Public Hearing was held. There were no comments from the public. |
01) Res. #17/18-13 Williams' Compliance
02) Notice of Public Hearing
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With the passage of Measure C, the State general obligation bond, and the district’s commitment to deferred maintenance; the Facilities Department is in need of staff to oversee and develop projects. Facilities has over $31 million in active projects with $10 million in unused funds. Upon funding from the State the backlog can grow to approximately $15 million. Funding from the State is critical in nature as strict timelines and documentation must be followed. - Since the district is eligible for approximately $83 million in State funding; the need to report and follow timelines, budget control, and report filing is required by the State. Project scopes must comply with State standards or reduced funding is possible.
- Knowledge of the State facilities program and building codes is needed to communicate with site community, staff, and students in the development of project scopes or implementation.
- Understanding of how K-12 schools operate. It is important in scope development with consultants as this ensures that student and staff needs are met and prevents redesign costs and future change orders.
- School construction projects are extremely complex. Construction documents are vast and require understanding to coordinate on sites with modernization. Knowledge of construction documents reduces claims and facilitates project completion.
- Each project has critical tasks that require specific actions to occur. Communicating those actions to staff is essential and at times training is required to meet specific program needs such as preschool projects.
- Over a dozen projects have a need to either replace main switch boards or complete fire alarm systems. Knowledge of PG&E and AT&T standards, building and electrical codes are needed to ensure student safety and prevent loss of site services.
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| A proposed position description and specific responsibilities is attached for consideration. |
| A proposed salary recommendation is attached for consideration. |
| Administration is recommending approval of the new job description and salary recommendation for Construction Manager. |
Administration is recommending approval of the new job description and salary recommendation for Construction Manager. Mr. Granda made the motion to amend the title to "Construction Projects Coordinator" Passed with a motion by Mr. Cesar Granda and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda said it seems more appropriate to call the position "projects coordinator" rather than a manager position since this person is managing projects, but not managing a department staff. Mr. Porterfield said it's actually more accurate to call the position, Construction Projects Coordinator. Mr. Solis asked if this is the only position needed for the next 7 years in this department to keep the projects on track. Mr. Porterfield said he can't foresee another staff member required of this stature for several years, but he talked about how there will be a good return on the investment for this position with the numerous projects we have in our district. Mr. Coronado asked Mr. Kelejian if Human Resources supported the position and the answer was yes. |
Construction Manager - Job Description and Salary Recommendation
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- Saroyan Elementary School received $108.00 from Kona and $17.30 from Kula Foundation for ASB and a donation of $3,825.98 from PG&E for classroom supplies.
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None.
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Administration is recommending the Board accept Gifts to the District.
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Administration is recommending the Board accept Gifts to the District.
Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District 9-26-17
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| In 2007 the District financed capital facilities improvements with the delivery of 2007 Certificates of Participation. A portion of this debt remains outstanding, and has a final maturity date of August 1, 2026. |
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The District has been advised that due to favorable interest rate conditions in the tax-exempt markets, the District can refinance all outstanding maturities of the 2007 Certificates and realize interest rate savings.
The Resolution approves the refinancing plan with the delivery of a Refunding Lease and Sublease Agreement, which will be privately placed with a banking institution serving as the lender. The refinancing will be in a maximum amount of $7.4 million and will not extend the final maturity of the existing debt. The financing team is Dale Scott & Co., as financial advisor, Jones Hall APLC, as bond counsel, and Stifel Nicolaus, as placement agent with the obligation to identify a lender providing the best refinancing terms for the District.
Documents approved as to form in the Resolution, with final changes to be authorized by District officials, are a Lease and Sublease Agreement, Assignment of Lease, Escrow Agreement, Costs of Issuance Agreement, and Placement Agent Agreement. |
Anticipated savings in refinancing the COP's is estimated to be approximately $1,041,679.
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| Administration is recommending the Board Adopt Resolution #17/18-11 Refunding 2007 Certificates of Participation (COPs). |
Administration is recommending the Board Adopt Resolution #17/18-11 Refunding 2007 Certificates of Participation (COPs). Passed with a motion by Mrs. Terry Cox and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Central Unified Refunding 2017 COP PowerPoint
2) Res. #17/18-11 Authorize Refund 2007 Certificates of Participation
3) Lease and Sublease Agreement
4) Assignment of Lease Agreement
5) Escrow Agreement
6) Cost of Issuance Custodian Agreement
7) Termination Agreement
8) Placement Agent Agreement
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| On April 25, 2017, the Board approved the Central Unified Relocatable Buildings Project; Project #1617-111 for Central East High School and Central Learning Adult School Site (C.L.A.S.S.). |
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| To retain State eligibility for the New High School a lease/purchase agreement with Key Government Finance, Inc. will be utilized for the purchase of the relocatable buildings at Central East and C.L.A.S.S. |
| Payments for the Lease/Purchase Agreement will be paid with Developer Fees. |
Administration is recommending the Board Adopt Resolution #17/18-12 Property Schedule #3-Lease/Purchase Agreement for the Relocatable Building Project #1617-111.
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Administration is recommending the Board Adopt Resolution #17/18-12 Property Schedule #3-Lease/Purchase Agreement for the Relocatable Building Project #1617-111. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Res. #17/18-12 Authorizing Execution of Tax-Exempt Lease/Purchase Agreement
2) Key Government Property Schedule No. 3 Funding Documents
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A copy of each contract to be ratified is included.
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- Blackboard Inc. - Message Services (District)
- California Teaching Fellows Foundation - McKinley Tutoring (Ed Services)
- Fresno County Superintendent of Schools (FCSS) - Safe School Ambassador (Madison)
- Houghton Mifflin Harcourt - Math Solutions (Ed Services)
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Contracts have been budgeted for school year.
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Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year. Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Blackboard Inc.
2) California Teaching Fellows Foundation
3) Fresno County Superintendent of Schools (FCSS)
4) Houghton Mifflin Harcourt
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Revenue and expenditures are transferred between funds on a routine basis to reimburse expenses charged to one fund which ultimately should be charged to another fund. One such case is categorical funds reimbursing or receiving charges from transportation. Another typical transfer is local bond funds or developer fees expenses being moved against State facility revenues, once apportioned.
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Included is a list of fund transfers that have been processed for submission to the Fresno County Office of Education.
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None, transactions merely move expenditures from one fund to another without an impact on the district's net ending balance.
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| Administration is recommending the Board Ratify Fund Transfers for May-August 2017. |
Administration is recommending the Board Ratify Fund Transfers for May-August 2017. Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Fund Transfers May-August 2017
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following request for a day trip over 150 miles is attached: - CHS AVID – San Francisco, CA (10/17/2017)
- CHS Cross Country – Walnut, CA (10/20/217)
- CHS Bible/Spanish Club – Valencia, CA (10/21/2017)
- Liddell Elementary – San Francisco CA (11/02/2017)
- CHS Fall Sports Playoffs – Location: TBA (TBA)
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- CHS AVID – AVID Budget – Cost to District $3,000
- CHS Cross Country – ASB & X-Country Boosters Cost to District $3,000 Cost Per Student $2,750 (54 students x $50)
- CHS Bible/Spanish Club – Student fundraising Cost to District: $16,200 Cost Per Student $12,544 (128 x $98)
- Liddell Elementary School – Parents/PFC $2,970 ($30 x 99 students)
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| Administration is recommending this item be placed on the October 10, 2017, Board Agenda for Action. |
| Moved to Consent. |
Field Trips
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The following request for out-of-state travel is attached: - 2017 CTA Region 2 Leadership Conference - Reno, NV (10/27-29/2017)
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- Registration, lodging, transportation and meals
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| Administration is recommending that this item be placed on the October 10, 2017 agenda for approval. |
| Moved to Consent. |
CTA Region 2 Conference
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This item is presented at the request of Board members during the September 12, 2017 meeting.
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| Central Unified receives both base and supplemental/concentration funding in order to serve the needs of our unduplicated students. The goals and actions for how this money is used to support our students is included within the Central Unified Local Control Accountability Plan, approved by the Board of Trustees on June 27, 2017. |
| None required to prepare this report. |
| Information only. |
| Mr. Coronado made "on the record" comments: "In 2013, this district's budget was $109 million for 15444 students; in 2017-18 the district had a budget of $166 million for 15825 students. There's an increase of 381 students. When the Local Control Funding Formula started in 2014, the district budget has increased every year. For the last 3 years, the district received $64 million in supplemental concentration grants to address the academic gap for our low income, EL, and foster youth. There were no significant programs put in place until now. He added that the Fed government has given the district about $5 million every year for Title 1, 2 and 3 to address the needs of these low income students. The Title 1 money has been given to school districts for the last 50 years. The District budget, the LCAP and school site plan required by Title 1 are legal documents that this board approves every year." This item was provided as information only. |
01) Activities to Help Close the Achievement Gap
02) LCAP Allocation
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| With the District’s continued growth, the new high school is scheduled to start construction in 2019 and open in 2021. The district currently has two (2) high schools with one (1) boundary that serves all Central Unified students. |
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In order to serve the high school students of Central Unified School District, new boundaries need to be established. In addition, the 9th through 12th grade levels need defined programs for the current and future high school. Therefore, input from all stakeholders is critical in the implementation process and discussion for input sessions is required.
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| For information only. |
| Mr. Coronado requested to move this item to the October 10th Board Agenda for action to create a committee to deal with 2 or 3 high school boundaries. He suggested that the School Site councils at Rio Vista, Glacier Point, El Capitan and Central High School be part of the committee. Mr. Granda agreed that we need to have staff start putting committees together to talk about boundaries. Mrs. Cox said she still would like to have the staff create a survey for our stakeholders for the committee to consider. At the next meeting, the staff needs to come back and let the Board know who will make up the committee: will it include parents, principals, staff. This committee is an advisory one, not one to make decisions. Discussions continued among the Board about the purpose of the committee as well as the survey. |
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| On May 12, 2009, the Board approved the Educational Specification for the New High School which included a gym and theater. The practice gym and concession stand building for the pool were not part of the original scope. |
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| The approved scope comprised of a gym with two (2) floors and a theater with seating capacity of approximately 450 seats. SIM-PBK was directed to increase the scope for a theater with seating capacity of approximately 850 seats, an additional third floor to the gym for practice, and a concession stand building in the pool area. The increase resulted in an additional 38,410 square feet to the project. SIM-PBK will update the original drawings to the Division of State Architects (DSA) in order to qualify for State Funding in 2019. The drawings must be updated to meet the current building codes and be approved by DSA. The plans will be approved in 2018. The increased fees do not include code upgrades for the future theater and concessions buildings. The fee does allow for a phased construction plan to meet district funding.
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| The additional fees are based on the State approved sliding scale. The original contract amount of $3,437,500 is increased by $1,713,573. Funding will be by Measure C and the State Facilities Program. |
Administration is recommending this item be placed on the October 10, 2017, Board Agenda for Action.
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Mr. Coronado asked about attachment #2, but in November the builder was at $60 and now it's $77 million. Mr. Porterfield reminded the Board that this cost escalation is similar to what happened to Tilley. 2003, there was a major cost escalation due to a lack of steel here in the US, which caused the construction costs to go up. In future meetings, Mr. Porterfield will further explain the cost escalation process. Right now, there are true market conditions, architect or engineer's estimates, and construction cost index. Estimates do change. In Feb 2015, the first Board workshop prior to the Bond, the Board was given the information about estimates the probability that the numbers would go up.
Mr. Coronado asked if audits can happen for builders. Mr. Porterfield said there's no auditing that takes place; however, we can get their certified payroll and schedule of values. We're regulated by the Department of Industrial Relations, and we have to match everything to make sure we're meeting the prevailing wage. Mr. Coronado asked about the attachment 5 on phase 4 and 5, the original was at $43 million and now we're at $46.5 million. He asked if someone has a magic wand, saying the price went up? Mr. Porterfield said it's taking real life examples of what the cost is and extrapolating to all projects. If we didn't do that, we'd be derelict in our duties. We do not have a magic wand. When we open bids, we get prices and after we open every bid, we can move it up or down based on market conditions. Moved to Action. |
1) SIM-PBK Proposal for New High School
2) New High School Budget
3) New High School Architect Fees
4) Multi-Year Project List
5) Multi-Year Project List 2
6) Board Action - May 26, 2009
7) SIM Architects Original Proposal for New High School
8) New High School Educational Specifications
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On November 8, 2016, Measure C was approved by the Central Community and a project implementation plan was provided to the voters.
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| The large statewide backlog of school construction projects has impacted construction costs. Escalating costs are reducing the future projects that will be constructed with Measure C and Measure B Bonds. Measure C and Measure B Bonds are projected to end in 2023; approximately four (4) years earlier than estimated. |
| Construction of the new High School will require either a Certificate of Participation (COP) for approximately $8 million dollars or a commitment for Fund 40 for at least $2 million each year through 2021. |
| For information only. |
| Mr. Coronado asked about where Mr. Porterfield gets his statistics. Mr. Porterfield said Fresno Demographics and Labor report. Mr. Coronado asked where he gets the costs. Mr. Porterfield said he gets the info from actual construction bids. He offered to get more paperwork to Mr. Coronado. Information only. |
Measure B and C Bonds - Project Implementation Plan
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Administration posted a Request for Proposal (RFP) #1617-7500-3 Grant Writing Services. The advertisement was published in the Fresno Bee on July 19, 2017 and July 26, 2017.
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Request for Proposal #1718-7500-01 Grant Writing Services closed on August 8, 2017. There were three (3) proposals submitted. Proposals were evaluated on 1) Qualifications, Background, Experience - Evaluated on the firm's experience, and staff experience as it pertains to the scope of work, 2) References, 3) Comprehensiveness of the proposal in responding to the RFP and 4) Cost of Services.
After evaluation of all proposals submitted an interview was held on September 7, 2017, Administration is recommending Townsend Public Affairs be retained for Grant Writing Services. |
The cost is $48,000 and will be paid from General Fund.
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| Administration is recommending this item be placed on the October 10, 2017 agenda for Action. |
| Mr. Coronado asked about the 48K if we didn't negotiate their fee. Mr. Porterfield said the 48K is a retainer. Another way to do it is based on a successful grant percentage. We need to sit down to figure out the best way that's most beneficial to the district. Mr. Coronado said he saw nothing but government money and how do we justify spending government money to get more government money. He asked Mr. Kelejian why we can't hire an in-house grant writer? Mr. Porterfield said what's unique about this position is these people aren't just grant writers, but also in advocacy. Almost all of our money is from government. Very little comes from private corporations. Townsend is looking for ways to create grants that are specific to our district and our needs. For example, we have a high group home percentage, and they could talk to our local legislators and request a grant that fits that category. An in-house grant writer could possibly do it, but Townsend has those great relationships with people in Sacramento. They've done great things for Kings Canyon and other districts. We're hopeful they'll do the same with us. Mrs. Cox said she agreed with Mr. Coronado and said sometimes the grant writing companies are often working for other districts, so are almost competing with us. However, she did say this group was heads and shoulders above the others. This item was presented as information at this time, and will be brought back to the board at a future meeting. |
1) RFP Grant Writing
2) Tally Sheet
3) RFP Grant Writing Proof of Publication
4) Townsend Public Affairs Proposal
5) California Consulting Proposal
6) The Standards Company Proposal
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With input from Administration, Instructional Technology, and the Professional Consultation Committee (PCC) for Technology, it is our plan to continue with the success of Central Unified’s 1:1 third through twelfth grade implementation and extend our technology program to students in transitional kindergarten, kindergarten, first and second grade.
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| The recommended devices have been reviewed and field tested based on standards, set by stakeholders, including; - Effectiveness in the classroom and daily instruction.
- Compatibility with district and state standardized applications.
- Overall management to maintain and sustain device during its life cycle.
- Durability of its construction and use in an educational environment.
- Overall costs of warranty and licenses required to operate effectively.
- Compatibility with district implemented application and network services.
- Compatibility with existing district tablet charging carts.
The lease agreement includes; 4,250 Chromebooks with 3 year accidental warranty, deployment services and device licensing for use in the TK-2nd grade classrooms. 16,000 licenses for Chromebook reporting and classroom management software for use in the TK-12th grade classrooms.
The existing tablet charging carts will be rewired for use with the proposed Chromebook device. |
| Refresh lease at a total cost of $1,422,625.54 over a 3-year term with an optional 4th year payment to own the equipment out right. |
| Administration is recommending this item be placed on the October 10, 2017, Board Agenda for Action. |
| Mr. Solis asked about the current tablets. Mrs. Davis said we'll keep the current ones as long as possible and offer them to the parents for the School 2 Home program. They allow basic access to resources. Mr. Coronado asked why we're discussing this bid if it expired on 9/24/17? Chris Martinez said the company sent the quote and it expired 30 days from the time they issued it. It's how they process their quote, but the company has agreed to honor that original quote. Mr. Coronado asked if there were bids from other companies. Mr. Martinez said they did look at other companies, and the tech committee had input, but ultimately, this company was chosen. There's a limit to what accidental coverage is offered on the tablets. Mr. Coronado asked if we're done paying for the AT&T settlement. Mr. Porterfield said we're in our last year of paying. Mr. Coronado asked why we don't order the tablets earlier so they're ready in August. Mrs. Davis said we work with the teachers on the committee and since they're gone for the summer, we carry the work through to August. We'd love to buy in the summer, but we want to ensure all on the committee have an opportunity to work with the devices in the summer. Moved to action. |
1) VAR Technology Finance Proposal
2) Troxell Quote
3) NCPA RFP #11-15 Troxell Bid
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| Lozano Smith Legal Services Agreement is being returned for review. |
| Mr. Granda asked about the Lozano Smith contract--is it expired? The Lozano Smith contract is a bit different from the other contracts. It has no end date, but a termination clause. Mrs. Cox said the attorneys were selected a year ago. She asked what area was Lozano Smith covering? Mr. Porterfield said they were hired for general counsel. She also asked if Lozano Smith has put the district in any bad position or given legal advice that ended up being incorrect. Mr. Porterfield said the firm has not been derelict in its duty. She asked why has this firm been brought forward by a board member who voted in favor of hiring them a year before. Mr. Granda answered that since it was a year contract, that's why it was brought forth. Mrs. Cox said asked why are we looking to terminate this firm? Mr. Porterfield reiterated the expiration dates of the various legal firms used by the district. Mrs. Cox said it sounds like we need to be more consistent with the language on these contracts with legal firms. Mr. Porterfield said to advertise for the RFP is approximately $2-3K plus staff time. Mr. Porterfield said there aren't a lot of local educational law firms--it's a small market in Fresno. Mr. Granda said it's good to see what competitive law firms are there and maybe there are fresh eyes on all of our new construction projects since we've been with Lozano Smith for many years. Mr. Granda wants the termination of Lozano Smith to return to the next Board meeting. Board is requesting another RFP for Legal Services. Mr. Solis, Mr. Dawar and Mr. Coronado would like to be included on the RFP review committee. |
Lozano Smith Legal Services Agreement
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Mr. Sutton shared that the Athletics Crab Feed is this Friday, September 29th, and there are a few tickets still available. The Biola Parade is October 14th, and we will again provide decorated golf carts for Board Members who would like to participate. Please inform Mrs. Klein is you would like to join us. October has the parent conferences at the various schools.
Mr. Coronado requested an informational item for discussion at the next board agenda regarding the requests for recording the meetings. Mr. Granda asked Mr. Coronado to send him an email reminder. It was decided to place an item on the October 10th agenda for discussion, and to decide if there would be direction to staff regarding this issue. |
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| The next regular board meeting will be held on Tuesday, October 10, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 8:52 pm. |
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| Present | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Present | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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