REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
November 14, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order by Vice-President Coronado at 6:00 pm. |
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| Mr. Coronado, Mr. Dawar, Mr. Solis and Mrs. Cox were present. Mr. Granda, Mr. Cervantes and Mr. Atkins called to say they would be a little late. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Absent Mr. Richard Atkins.
Absent Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Absent Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:01 pm. |
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Case# 17-18-014
Case# 17-18-015
Case# 17-18-017
Case# 17-18-018
Case# 17-18-019
Case# 17-18-020
Case# 17-18-021
Case# 17-18-023 |
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A) Assignments - 1
B) Substitutes - 11
C) Coaches - 4 |
Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignment – 8
B) Resignations – 4
C) Promotions – 3
D) Transfer – 1
E) Student Workers – 2
F) Substitutes- 7 |
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources and Cesar Granda, President - Board of Trustees
Employee organization: CUTA and CSEA
Unrepresented Employee: Superintendent |
| No action. |
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CASE #RMA-001548
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| Legal and/or damage claims for Property and Liability matters are handled through the District's Self-Insurance Joint Power Association (JPA), California Risk Management Authority (CRMA). Upon receipt of a property or liability claim, the District forwards the claim to CRMA for review. CRMA makes a determination to accept or reject and provides the District its recommendation. |
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| CRMA is recommending the attached claim be denied. The subject claim is included and is on file in the District's Business Office. |
| Administration is recommending the Board deny Claim against District. |
Administration is recommending the Board deny Claim against District. Motion to deny the claim Passed with a motion by Mr. Cesar Granda and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda joined the meeting at 6:03 pm, Mr. Cervantes and Mr. Atkins joined the meeting at 6:04 pm. All in Closed Session. Open Session was reconvened at 7:00 pm. Mr. Granda reported out on actions taken in Closed Session. |
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| Ketti Davis, Assistant Superintendent - Educational Services |
| Mrs. Davis led the flag salute. |
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| Alyssa Pasillas - El Capitan Middle School |
| Alyssa Pasillas from El Capitan Middle School sang the Star Spangled Banner. |
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| Nathan Casares - CHS-East |
| Nathan Casares from CHS-East Campus reported that the football team is going to play Bullard this Friday and the girls volleyball are the valley champions. They'll be playing against Marymount in Bel Air. Holiday Joy is coming up and students will be collecting and organizing food items for this annual food drive. |
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| Laura Bolton talked about how the teachers at H-K appreciated the efforts of Tina Johnson to be there for them after Julie Smith's death. Vanessa Knight, SPED teacher at Herndon-Barstow, represented CUTA at the emerging leader conference in Nevada and shared the highlights. She learned about how important it is for the unions to work with the District as a partnership, especially when difficult times come. The conference also recommended more community engagement. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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- Jamie Rotella talked about violence issues at CHS-E and at Glacier Point. She's concerned about the lack of additional supports on campus and how the liaisons turn into plants. There's also violence on bus routes, such as Shields & Valentine route also has violence with parents wielding knives.
- Valerie Cuen, a parent of children at Polk and Glacier Point said the violence at Glacier Point is growing and the liaisons aren't helping. Her daughter is afraid to go to her sports after school. What is CentralUSD doing to protect students and their safety?
- Laura Bolton makes a 6th request for a video recording of the meetings. Hearing the parents tonight is very concerning and others need to hear these concerns about the safety of our students and staff.
- Judee Martinez commended the parents for speaking up about safety issues. For the record, she has continually and consistently addressed the issue of safety at all campuses and what's being done is not enough. She stated we don't have enough social-emotional counselors helping the kids and something needs to be done now. She said she brings up the issues with PBIS and comprehensive safety plans every year. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached:
- CHS Child Development – Los Angeles, CA (11/17/2017)
- CHS Wrestling – Larkspur, CA (12/01/2017)
- CHS SpEd Job Corps – Sacramento, CA (12/07/2017)
- CHS Spanish, French, and Punjabi Clubs – Anaheim, CA (12/08/2017)
- CHS Wrestling – Sacramento, CA 912/08/2017)
- Glacier Point Cheer and Pep – Anaheim, CA (02/25/2018)
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- CHS Child Development - CTEIG Budget Cost to District $2,000
- CHS Wrestling – Athletics & Boosters Cost to District: $1,300
- CHS SpEd Job Corps – FCSS DOR/TPP – Cost to District $275
- CHS Spanish, French, and Punjabi Clubs – Club Fundraising Cost to District $7,500 + Cost per Student: $7,500 (50 x $150)
- CHS Wrestling – Athletics & Boosters Cost to District: $1,500
- Glacier Point Cheer and Pep – ASB Fundraising - $3,900 (26 students x $150
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
CONSENT 11-14-2017
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| Purchase an alignment rack for the Automotive programs at East. This rack will allow students to learn by working with industry relevant equipment and will build essential skills. |
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| Approved by FCSS Consortium and CDE on 10/16/17. |
| CTE Incentive Grant $62,883.97 |
Administration is recommending approval.
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CTE Grant agreement
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The EPA Grant Administered by Thomas Built Buses has partnered with Central Unified School District to replace nine of our older school buses, that do not meet the air quality standards set forth by the California Air Resources Board, that will be limited to travel no more than 1,000 mile per year beginning January 1, 2018.
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| Administration is requesting to purchase nine new school buses through the EPA Grant. |
| The total purchase price of the nine replacement school buses is $1,762,554.24. The EPA Grant Administered by Thomas Built Buses will fund $571,095.00. The District’s contribution would be $1,191,459.24 paid by General Fund. |
| Administration is recommending the Board Approve Purchase of Nine Replacement School Buses. |
1) BusWest Bid
2) Hemet Piggyback Documents
3) Applications for Bus Replacement
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| On June 13, 2017, the Board awarded bid number 1617-117 Central West High Student Parking Lot Reconstruction to Central Valley Asphalt in the amount of $277,130.00. |
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| The project produced one (1) Change Order that resulted in a net increase to the contract amount; the Change Order is to increase the bid by the amount of $7,138.52. |
| The total costs for the project was $284,268.52 and was funded by the Deferred Maintenance Fund. |
Administration is recommending the Board Approve Change Order for Bid #1617-117 Central West High Student Parking Lot Reconstruction.
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Change Order #1 Central West Student Parking Lot Reconstruction Bid 1617-117
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| The student parking lot at Central West High School is in need of major repair and requires reconstruction to prevent potential risk to student safety. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the County is included.
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| The contract amount was $277,130.00. There was one (1) Change Order which included material and labor to change the concrete driveway approach to asphalt; the Change Order amount is $7,138.52. The project was funded through Deferred Maintenance. |
| Administration is recommending the Board Approve Notice of Completion for Central West High Student Parking Lot Reconstruction Project #1617-117. |
Notice of Completion Central High West Parking Lot Bid 1617-117
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On, May 23, 2017, the Board awarded bid number 1617-112 Biola-Pershing Elementary Playcourt Reconstruction to Todd Companies in the amount of $280,750.00.
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The project produced one (1) Change Order that resulted in a net increase to the contract amount of $4,551.00.
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The total costs for the project were $285,301 and was funded by the Deferred Maintenance Fund.
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Administration is recommending the Board Approve Change Order for Bid #1617-112 Biola-Pershing Playcourt Reconstruction.
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Change Order Biola-Pershing Playcourt Reconstruction 1617-112
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the County is included.
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| The contract amount was $280,750.00. There was one (1) Change Order which included material and labor to plan future water and correct current irrigation; the Change Order amount is $4,551.00. The project was funded through Deferred Maintenance. |
Administration is recommending the Board Approve Notice of Completion for Biola-Pershing Elementary Playcourt Reconstruction #1617-112.
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Notice of Completion Biola-Pershing Playcourt Reconstruction Bid 1617-112
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Case# 17-18-014
Case# 17-18-015
Case# 17-18-017
Case# 17-18-018
Case# 17-18-019
Case# 17-18-020
Case# 17-18-021
Case# 17-18-023
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| California Education Code - Section 35143 requires that school district governing boards select an annual organizational meeting date. The selected meeting date must fall within a 15-day period commencing on the day a new member's term begins or would begin. The same 15-day period applies to election and non-election years. California Education Code - Section 5017(a) mandates that new member terms begin on the first Friday of December - December 1, 2017. |
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| The 2017 annual organizational meeting date must fall between December 1, 2017 and December 15, 2017. Administration recommends that the organizational meeting be held on the regular Board Meeting scheduled for December 12, 2017. |
| Administration is recommending adoption of Resolution #17/18-20 designating December 12, 2017 as the Annual Organizational Meeting of the Board of Trustees. |
Administration is recommending adoption of Resolution #17/18-20 designating December 12, 2017 as the Annual Organizational Meeting of the Board of Trustees. Passed with a motion by Mr. Cesar Granda and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Res. #16/17-20 Designating Date of Annual Organizational Meeting
2) Annual Organizational Meeting Info
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The California Legislature adopted Assembly Concurrent Resolution 181 on August 26, 2010, recognizing the contributions by individuals of Sikh heritage to the state of California. The original resolution declared November as Sikh Awareness and Appreciation Month.
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| Staff is recommending that the Board declare November 2017 as California Sikh American Awareness and Appreciation Month. Resources will be identified and made available through school libraries at each school site. These resources include but are not limited to videotapes and books which highlight the contributions of Sikhs in farming, political leadership, and fiber optics. |
None.
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| Administration is recommending the Board Adopt Resolution # 17/18-21 declaring November 2017 as California Sikh American Awareness and Appreciation Month. |
Administration is recommending the Board Adopt Resolution # 17/18-21 declaring November 2017 as California Sikh American Awareness and Appreciation Month. Passed with a motion by Mrs. Terry Cox and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Sikh Awareness Appreciation Month
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| Grace Murray Hopper, one of the first females in the field of computer science, engineered new programming languages and pioneered standards for computer systems which laid the foundation for many advancements in computer science. The week of December 5th was selected in honor of Grace Hopper’s birthday. |
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| Computer Science Develops students' computational and critical thinking skills and shows them how to create, not simply use, new technologies. The fundamental knowledge is needed to prepare students for the 21st century, regardless of their ultimate field of study or occupation. Hour of Code is a global movement aimed at reaching millions of students in every country as a means to promote computer science as a career pathway for students. During the week of December 4-8, 2017 students throughout Central will spend one hour coding. Additional resources will also be made available to schools to promote Computer Science Week. |
| Administration is recommending the Board Adopt Resolution #17/18-22, declaring December 4-8, 2017 as Computer Science Education Week. |
Administration is recommending the Board Adopt Resolution #17/18-22, declaring December 4-8, 2017 as Computer Science Education Week. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Computer Science Education Week
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In an effort to enhance course offerings and support student learning at Central High School, CHS administration and Educational Services are requesting Board approval to offer the following and rename courses to more accurately identify the course as a UC approved new course title. These changes would occur in the Fall of 2018. Course to add: - Musical Theatre
- Class Voice
Courses to rename: - Mixed Choir to Bass Choir
- Chamber Choir to Advanced Chorus
- Women's Choir to Treble Choir
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New courses: - Musical Theatre is designed for students with previous choir experience. Students will learn techniques for singing, acting, and movement utilizing scenes and songs from Broadway musicals in a workshop atmosphere. Course of study includes vocal technique, note reading and sight singing skills, auditioning, the history of musical theatre, the elements of a musical, song styles and performance practices in various kinds of musicals, character analysis and development, choreography, and creative script and song writing for musical theatre. Students may be asked to participate in both school-day and after school competitions, workshops, or serve as extras in spring musicals. Approval for UC A-G Fine Arts credit is pending.
- Class Voice is designed for beginning students to explore and expand solo vocal technique and styling. Each semester will include a short foray into new styles of vocal music including classical, jazz, rock, R&B, musical theatre, and ethnic music. Students will learn proper vocal production, sight-reading proficiency, ear training, expansion of range, technical facility, a cappella singing, and dynamic nuances. Approval for UC A-G Fine Arts credit is pending.
Renamed courses: - Mixed Choir was previously approved as a bass-voiced, tenor and bass, ensemble for beginning singers. Choral music will be used to teach vocal techniques, ear training, and music reading. Students will be taught to sing as an ensemble in preparation for several concerts. Students will explore and perform choral literature from major Western music periods and other cultures. Choral selections from the Renaissance to present-day popular music in three-and-four part singing will be prepared and performed for at least one concert per semester. Approval for this updated course for UC A-G Fine Arts credit is pending. Mixed Choir and is a bass-voiced, tenor and bass, ensemble for beginning singers. Choral music will be used to teach vocal techniques, ear training, and music reading. Students will be taught to sing as an ensemble in preparation for several concerts.
- Chamber Choir was previously approved as an advanced level class open to each type of voice. Advanced Chorus more accurately identifies this performance-based course designed to build vocal and choral skills including music theory/reading, aesthetic valuing, and sight-singing in addition to historical, cross-curricular, and vocational aspects of choral music. Repertoire studies will span multiple historical periods, genres, cultures, and languages. Additionally, this course includes performance of new works, collaborations with local colleges and universities, and a large variety of competitive and noncompetitive performance opportunities to expand students’ knowledge and technique. Approval for this updated course for UC A-G Fine Arts credit is pending.
- Women’s Choir was previously approved as a treble-voiced, alto and soprano, ensemble for beginning singers. Choral music will be used to teach vocal techniques, ear training, and music reading. Students will be taught to sing as an ensemble in preparation for several concerts. Students will explore and perform choral literature from major Western music periods and other cultures. Choral selections from the Renaissance to present-day popular music in three-and-four part singing will be prepared and performed for at least one concert per semester. Approval for UC A-G Fine Arts credit is pending.
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New courses: - When added to the master schedule, financial impact will be based on the percent of FTE needed for a certificated salary.
Renamed courses: - Current staff will be scheduled to address needs for this course in the master schedule.
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| Administration is requesting approval. |
Administration is requesting approval. Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Musical Theatre
2) Class Voice
3) Bass Choir
4) Advanced Chorus
5) Treble Choir
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| The Single Plans for Student Achievement (SPSA) are completed using the web-based California Department of Education (CDE) template. The template allows for a standardized format, is easily accessible on the web and complies with the requirements of the Every Student Succeeds Act. SPSA are required for sites receiving Title l funding. After extensive review of achievement data and receiving input from parents, staff and students, all elementary and secondary School Site Councils and Advisory Committees evaluate progress, develop goals and actions, and align categorical funding to meet the needs of all students. A review process is also conducted by the site supervisors in order to provide feedback on data analysis, alignment of goals and resources, and plans for attainment of desired outcomes. |
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| The SPSA is intended to be the guiding document through which all programmatic and resource utilization decisions are made. They are aligned with the site needs assessment which is based in part on state and local assessments, academic program surveys, and the Local Control Accountability Plan (LCAP). School Site Councils and Advisory Committees are responsible for monitoring the plans and making adjustments as needed throughout the year. Final budget allocations will be submitted after the winter release of the Consolidated Application Reporting System (CARS) for sites receiving Title l funds. |
Federal funding allocation is contingent upon having board approved Single Plans for Student Achievement.
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| Administration is recommending approval of the 2017-18 Single Plans for Student Achievement. |
Administration is recommending approval of the 2017-18 Single Plans for Student Achievement. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado said according to the School Site Council Minutes, the Single Plans of for Student Achievement are approved at the first School Site Council meeting. Since the budget was submitted with the Single Plan for student achievement, who composed the budget? Mrs. Davis said we get an estimate from the state on what our allocations will be and set the budget up with the Business office. About mid-year, we get the true figures for the budget. Mr. Coronado asks who determines the different categories and amounts? Mrs. Davis said the allocation is per student. The per-student amount is based on unduplicated student counts. We know how many students fit criteria and we look at low income numbers. Schools with higher poverty rates receive more money for support. Mr. Birrell and Mrs. Boatright are the site supervisors of schools and Annette Grigsby oversees state and federal programs; they all do a review. Mr. Coronado asked if there's a board policy for the Board to make additional allocations to those plans and budgets? Mr. Coronado shared comments to the Board: According to the CA assessment of student progress, 60% of our students do not meet or exceed the ELA standards; 72% don't meet or exceed standards in math. This board is responsible for approving plans that work for students. The budget for these plans don't provide enough resources to site administrators and staff to do the job. According to articles in the Fresno Bee, 18 million live in poverty and over 10,000 of our Central students are considered low income. Our unemployment rate is 9.84%, double the national average. In the $168 million budget, $24 million from the state and $5 million from Federal to help these students. According to BP 0520.2 the Board and superintendent shall review and can revise plans and budgets. Mr. Coronado made a motion that the Board president at the next board meeting appoint a 3-board member committee to deal with the achievement gap and to work with staff on how we can help. Mrs. Cox said this should come back as an agenda item so the Board can discuss what they're doing and how the committee will work with staff. Judee Martinez said she would love to help with this and community members and CUTA could assist. There's not enough time at the meetings to identify the purpose of the school site council on what to look for in a school site plan. She said CUTA can provide the same training again for Board members, administrators and stakeholders. |
Biola-Pershing SPSA
Central High SPSA
CLASS SPSA
El Capitan SPSA
Glacier Point SPSA
Harvest SPSA
Herndon-Barstow SPSA
Houghton-Kearney SPSA
Liddell SPSA
Madison SPSA
McKinley SPSA
Pathway Community Day SPSA
Pathway Elementary SPSA
Pershing Continuation SPSA
Polk SPSA
Rio Vista SPSA
River Bluff SPSA
Roosevelt SPSA
Saroyan SPSA
Steinbeck SPSA
Teague SPSA
Tilley SPSA
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| Board Members have requested the Lozano Smith Legal Services Agreement be returned for review and action to determine if the agreement should be terminated, revised or renewed. |
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Motion to terminate Lozano Smith, effective December 31st, and do an RFP for legal services Passed with a motion by Mr. Richard Solis and a second by Mr. Ruben Coronado. |
No Mr. Richard Atkins.
No Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
No Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| There were requests for clarification of the motion. Mrs. Cox said she never received clarification on why the Board wants to terminate after approving this firm a year ago when there haven't been any legal or billing issues. No one responded. A roll call vote was taken for terminating Lozano Smith and generating an RFP for legal services. |
Lozano Smith Legal Services agreement
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- Central High East received a donation of a Yamaha DGX6600 88-Key Portable Grand Piano, value $927.36 for Theatre Arts.
- Houghton-Kearney Elementary School received a donation of $100.00 in memory of Julie Smith for Student Supplies.
- Saroyan Elementary School received a donation of Projectors and Mounting, value $5,956.47 for Rooms K3, 3, and 5.
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None.
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| Administration is recommending the Board approve Gifts to the District. |
Administration is recommending the Board approve Gifts to the District. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District
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| Liddell Elementary School is in severe need of exterior painting. The project will include painting of doors, frames, windows, fascia, trim at walk, all exterior flashing, rain gutters and down spouts are included; in addition to the Portables. |
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Bids were opened on November 1, 2017. The lowest responsible bidder was Pacific Contractors Group with a bid amount of $111,000.00.
An elevation showing the color scheme is included. |
| The project will be funded through the Deferred Maintenance Fund. The estimated costs are $166,600.00 |
| Administration is recommending the Board Approve Liddell Elementary School Exterior Painting Bid #1617-123. |
Administration is recommending the Board Approve Liddell Elementary School Exterior Painting Bid #1617-123. Passed with a motion by Mr. Cesar Granda and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Bid Summary Sheet Liddell Exterior Paint 1617-123
2) Budget Liddell Exterior Paint 1617-123
3) Schedule Liddell Elementary Exterior Paint 1617-123
4) Liddell Paint Scheme
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| Steinbeck Elementary School is in severe need of exterior painting. The project will include painting of doors, frames, windows, fascia, trim at walk, all exterior flashing, rain gutters and down spouts are included; in addition to the Portables. |
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Bids were opened on November 1, 2017. The lowest responsible bidder was Pacific Contractors Group with a bid amount of $111,000.00.
An elevation showing the color scheme is included. |
| The project will be funded through the Deferred Maintenance Fund. The estimated costs are $166,600.00. |
| Administration is recommending the Board Approve Steinbeck Elementary School Exterior Painting Bid 1617-124. |
Administration is recommending the Board Approve Steinbeck Elementary School Exterior Painting Bid 1617-124. Passed with a motion by Mr. Cesar Granda and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Bid Summary Sheet Steinbeck Exterior Paint 1617-124
2) Budget Steinbeck Paint Project Bid 1617-124
3) Schedule Steinbeck Elementary Exterior Paint Project 1617-124
4) Steinbeck Paint Scheme
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| Saroyan Elementary School is in severe need of exterior painting. The project will include painting of doors, frames, windows, fascia, trim at walk, all exterior flashing, rain gutters and down spouts are included; in addition to the Portables. |
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Bids were opened on November 1, 2017. The lowest responsible bidder was Pacific Contractors Group with a bid amount of $111,000.00.
An elevation showing the color scheme is included. |
| The project will be funded through the Deferred Maintenance Fund. The estimated costs are $166,600.00 |
| Administration is recommending the Board Approve Saroyan Elementary School Exterior Painting Bid #1718-101. |
Administration is recommending the Board Approve Saroyan Elementary School Exterior Painting Bid #1718-101. Passed with a motion by Mr. Cesar Granda and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Bid Summary Sheet Saroyan Exterior Paint 1718-101
2) Budget Saroyan Exterior Paint 1718-101
3) Schedule Saroyan Elementary Paint 1718-101
4) Saroyan Paint Scheme
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The warrant list for October 2017 is included. A copy of the list is also available in the Business Office for review by the general public.
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| The warrant list includes 769 warrants, valued at $9,252,233.87. |
Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board Ratify the Warrant List for October 2017.
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Administration is recommending the Board Ratify the Warrant List for October 2017. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Warrant List October 2017
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A copy of each contract to be ratified is included.
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- Central Valley Playground Installers - Herndon-Barstow Playcourt (Facilities)
- Music Theatre International - Theatre Materials (Glacier)
- Newsela, Inc. - PRO License (Pershing)
- Rick Alonzo Ministries - Motivational Assembly (Teague)
- School Facility Consultants - Facility Needs Analysis (Facilities)
- SIM-PBK - Madison Modernization (Facilities)
- SimplexGrinnell Corporation - Riser Back Flush (Maintenance)
- Valley Public Television, Inc. - Parenting Class (Saroyan)
- WEVIDEO, Inc. - Education Subscription and iOS and Android App Integration (IT)
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Contracts have been budgeted for school year.
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Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year.
Passed with a motion by Mr. Richard Solis and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Central Valley Playground Installers
2) Music Theatre International
3) Newsela, Inc.
4) Rick Alonzo Ministries
5) School Facility Consulting Services
6) SIM-PBK
7) Simplex Grinnell Corporation
8) Valley Public Television, Inc.
9) WEVIDEO, Inc.
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| Mrs. Cox left the meeting at 7:39 pm at the beginning of the Information items. |
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Board policies are brought to the Board of Trustees for review and/or revision and adoption as necessary.
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Attached are copies of Board Policy with staff recommended revisions and additions.
- BP 5141.33 Head Lice
- BP 5148.3 Preschool-Early Childhood Education
- BP 6164.2 Guidance-Counseling Services (no AR)
- BP 6179 Supplemental Instruction (no AR)
- BP 6185 Community Day School
DELETED BP/ARs: - BP/AR 0520.2 Title I Program Improvement Schools
- BP/AR 0520.3 Title I Program Improvement Districts
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None.
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| Administration is recommending this item be placed on the December 12, 2017 Board Agenda for Action. |
| Mr. Coronado said on BP 6164.2, it mentions parents and guardians receiving general notices about counseling in middle school--when were the notices mailed? Mrs. Davis said she'll find out and get the information to the Board. On p.2, item 11 regarding educational counseling, he asked if we involve the parents in this process. Mrs. Davis said she'll bring that information as well. On item 4, it talks about academic planning and advising--are we doing that? In the first full paragraph of the board policy, Mr. Coronado said it's an excellent policy, but we're asking for the impossible if we only have 4 academic counselors at the high school. He said we need more money and the Board and Administrator should hire counselors to do what the Board policy is requiring--the job is too big. Mrs. Davis clarified that we have 6 academic counselors at the secondary level, 6 GIA's and a GLD, 3 at the middle schools, plus 10 intervention counselors. Mr. Coronado said BP 0520.2 and 0520.3 both deal with Title 1 and monitoring student achievement--what is found in these two board policies, but can this be found anywhere else? Mrs. Davis said she'll bring the updates to LCAP, comprehensive plans and accountability, 3 board policies which have been updated in Gamut. Bernice Bailey, kindergarten teacher at McKinley, is speaking on the BP 5141.33 head lice policy, which she believes is disappointing. Head lice is costly and time consuming and to remove the word "nits" from the policy is not wise. Students should be not just lice-free, but nit-free. Parents need a heads up and should be notified. Moved to action. |
01) 5141.33 BP revised
02) 5141.33 BP Gamut
03) 5141.33 AR
04) 5148.3 BP revised
05) 5148.3 BP Gamut
06) 5148.3 AR
07) 6164.2 BP revised
08) 6164.2 BP Gamut
09) 6179 BP revised
10) 6179 BP Gamut
11) 6185 BP revised
12) 6185 BP Gamut
13) 6185 AR
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached: - CHS Wrestling – Healdsburg, CA (12/15/2017)
- CHS Girls Basketball – Phoenix, AZ (12/18/2017)
- CHS Wrestling – Las Vegas, NV (12/26/2017)
- CHS Girls Basketball – Chatsworth, CA (01/04/2018)
- CHS Wrestling – Watsonville, CA (01/05/2018)
- CHS Girls Basketball – Los Angeles, CA (01/09/2018)
- CHS Wrestling – Fountain Valley, Ca (01/11/2018)
- CHS Wrestling – Morro Bay, CA (01/18/2018)
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- CHS Wrestling – Athletics and Boosters - Cost to District $1,400
- CHS Girls Basketball – Athletics and Boosters – Cost to District $5,000
- CHS Wrestling – Athletics and Boosters – Cost to District $4,000
- CHS Girls Basketball – Athletics and Boosters – Cost to District $1,500
- CHS Wrestling – Athletics and Boosters – Cost to District $1,500
- CHS Girls Basketball – Athletics and Boosters – Cost to District $1,500
- CHS Wrestling – Central Athletics & Boosters – Cost to District $2,000
- CHS Wrestling – Central Athletics & Boosters – Cost to District $2,500
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| Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action. |
| Moved to consent |
INFO 11-14-2017
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Each member LEA is required to adopt the revised Fresno County Elements of the Local Plan for Special Education.
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Due to the recent removal of Edison Bethune Charter Academy and University High School from the Fresno County SELPA, the Local Plan for Special Education must be revised. The following documents are attached for review: - Summary of Changes
- Fresno County SELPA – Local Plan Rev. 10-9-17 with corrections
- Fresno County SELPA – Local Plan Rev. 10-9-17
- SED-LP-5
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| Administration recommends the Fresno County SELPA Local Plan for Special Education be added to the December 12, 2017 board meeting for approval. |
| Moved to consent |
1) Summary of Changes
2) Fresno County SELPA – Local Plan Rev. 10-9-17 with corrections
3) Fresno County SELPA – Local Plan Rev. 10-9-17
4) SED-LP-5
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| In accordance with Board Policy 6161.1 Selection and Evaluation of Supplemental Materials, staff reviews materials in order to determine that such materials are an effective learning resource to help students achieve grade-level competency and that the materials meet criteria specified in law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study. |
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| This K-3 supplemental curriculum, Pebble Go, provides support literacy materials aligned with CCSS and NGSS for classrooms as well as providing access for teachers of EL and SPED students to access content to scaffold their lessons. Utilized through libraries, the recommended resource provides young students with a safe introduction to research, library databases and offers interesting articles with helpful teacher supports. |
$14,427.00 (Technology)
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Administration is recommending this item be placed on the December 12, 2017 board agenda for approval.
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| Moved to consent |
Instructional Materials Checklist
PebbleGo quote
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| Orchid Interpreting is used to provide translation and interpreting services for special education IEP meetings and IEP documents. We are to provide parents with IEP documents and hold IEP meetings in parents' native and preferred language. |
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| Special Education uses this service to ensure parents are receiving appropriate interpretation and translation of documents. A copy of the contract to be ratified is included. |
| Not to exceed $85,000 - Special Education General Fund |
| Administration recommends this item be placed on the December 12, 2017 Board agenda for action. |
| Moved to consent |
Orchid Interpreting Inc.
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The following request for out-of-state travel is attached: - Impact Forum with the Center for Early Reading at Amplify
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| Sub cost for teacher attendee (paid by site) |
| Administration is recommending that this item be placed on the December 12, 2017 agenda for approval. |
| Moved to consent |
Amplify Conference
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| The first Fresno County Plan for Providing Educational Services to Expelled Youth (“Plan”) was developed in 1997, and revisions were adopted in 2000, 2003, 2006, 2009, 2012 and 2015. In March 2017, the Administrator for Fresno County Court Schools contacted all Fresno County school districts, asking for district representatives to join the collaborative team that would complete the triennial update. Multiple meetings were held by the multidistrict team in developing the Plan. |
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| Per Education Code section 48926, in any county where the county superintendent operates a community school, the county superintendent must, in conjunction with the school districts in the county, develop a plan for providing education services to expelled youth. The triennial update of Fresno County’s plan is due to the State on June 30, 2018. The plan must be approved by the governing board of each school district in Fresno County and by the Fresno County Board of Education. Resolution No. 17/18-20 resolves that the District adopt the Fresno County Plan for Expelled Youth for years 2018-2021. |
| Administration is recommending that this item be placed on the December 12, 2017 Board Agenda for Action. |
| Moved to consent |
1) Res. #17/18-19 Educational Plan for Expelled Youth
2) Fresno County Plan for Expelled Youth (2017)
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Central Unified schools currently receive law enforcement support and services by a Deputy Sheriff. Schools located in the unincorporated areas of Fresno are served by the Fresno County Sheriff’s Department. A Deputy Sheriff is housed at Central High School West Campus. Schools within the city limits are served by the Fresno Police Department. All schools within Fresno County are served by the Probation Department.
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Proposed law enforcement support for 2017-2018 will be allocated as follows:
1) Deputy Sheriff, housed at the Central High School West Campus |
The amount payable under this agreement shall not exceed $147,726.72, unless both parties agree on additional services for special events. The District will be invoiced, as agreed upon in Exhibit A of the attached agreement.
Please refer to attached contract for additional details. |
| Administration recommends this item be placed on the December 12, 2017 Board Agenda for Action. |
| Moved to consent |
Fresno County Sheriff's Department Agreement
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School sites and/or departments have equipment which they have deemed surplus. Equipment which is still operable has been offered within the district for reclamation. Items that do not work, are obsolete and/or unsafe to use have not been
offered for reclamation.
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All listed items should be declared surplus to District needs and then be disposed of in the following manner: - First, offered for public auction.
- Excludes electronic equipment (i.e., computers, monitors, etc.) which cannot be sold at auction will be disposed per our agreement with Electronic Recyclers. Hard drives will be removed by the District’s Information Services Department prior to disposal.
- Any remaining items will be disposed of at a local landfill.
A unanimous vote of Board members present is required for approval. |
None.
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Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action.
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| Moved to action |
1) Warehouse Surplus List Under $500.00
2) Warehouse Surplus List Over $500.00
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Due to rising energy costs, Central Unified School District is proposing to partner with Indoor Environmental Services (IES) to aid in the ongoing efficiency of energy within the district. By updating the districts’ Venstar thermostats with Wi-Fi cards, the district will save energy costs and thus allow our Heating, Ventilation, and Air Conditioning ( HVAC) technicians more time to work on more complex issues dealing with climate control in the classrooms.
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| Wi-Fi cards are needed to make global changes on the Districts’ Venstar thermostats. The current system requires boots on the ground to reset schedules, costing time and money. Central Unified’s HVAC technicians consulted with IES. Staff performed a Beta Test on two thermostats within the district. The data collect was positive. The upgrades will save the district energy costs. |
Initial service order to install and commission Wi-Fi cards for all Venstar Thermostats is a one-time fee of $69,800 and then 3-years of updating every 6 months, annual update of controls for other sites, annual site verification, and reporting and training for $44,400/year.
Staff will leverage Prop 39 monies to underwrite the upgrade and ongoing training. |
| Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action. |
| Moved to consent |
Proposal/Agreement Indoor Environmental Services
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With input from Administration, Instructional Technology, and the Professional Consultation Committee (PCC) for Technology, it is our plan to continue with the success of Central Unified’s 1:1 third through twelfth grade implementation and extend our technology program to students in transitional kindergarten, kindergarten, first and second grade.
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| The recommended devices have been reviewed and field tested based on standards, set by stakeholders, including: - Effectiveness in the classroom and daily instruction.
- Compatibility with district and state standardized applications.
- Overall management to maintain and sustain device during its life cycle.
- Durability of its construction and use in an educational environment.
- Overall costs of warranty and licenses required to operate effectively.
- Compatibility with district implemented application and network services.
- Compatibility with existing district tablet charging carts.
The lease agreement includes: - 4,250 Chromebooks with 3 year accidental warranty, deployment services and device licensing for use in the TK-2nd grade classrooms.
- 16,000 licenses for Chromebook reporting and classroom management software for use in the TK-12th grade classrooms.
- An additional classroom set of 30 Chromebooks with charging cart at no cost with services, 3-year warranty and licensing.
- CA Waste fee is included in the lease.
- Less than 0% APR
The existing tablet charging carts will be rewired for use with the proposed Chromebook device. |
| Refresh lease at a total cost of $1,427,153.61 over a 3-year term with an optional 4th year payment to own the equipment out right. |
| Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action. |
| Mr. Coronado pointed out a cost increase, but Mr. Porterfield brought up the issue that the amortization over 3 years brings the cost down. Moved to action. |
1) Sterling Quote
2) NCPA Contract 01-65
3) Dell Financial Services Lease Quote
4) Dell Financial Master Lease Agreement
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| Every year, school districts must revise their adopted budget for purposes of updating budgetary data and to incorporate changes due to the passage of the State's adopted budget. Specifically, Assembly Bill 2756 requires school districts to provide budget and financial activity as of October 31st of each year into a financial report commonly referred to as the First Interim Budget Report. In doing so, the district reassesses the assumptions upon which the original budget was built and updates those assumptions as new budgetary information has become known. |
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The First Interim Budget Report is currently being compiled for presentation at the December 12, 2017, Board Meeting. The First Interim Report will include additions to revenues and adjustments to expenditures that have occurred since the original budget adoption.
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The 2017-2018 budget is being updated with current information but is subject to change due to economic factors that will occur later in the fiscal year, such as the January 2018 Governor's budget proposal.
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| Administration is requesting this item be placed on the December 12, 2017, Board Agenda for Discussion and Action. |
| This is a placeholder for the next meeting. The report will be provided to the Board in the near future to allow ample time for review and action at the next Board meeting. |
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| The Board approved construction of the permanent buildings for Hanh Phan Tilley Elementary School on August 8, 2017. As part of the project, the City of Fresno requires Weldon Avenue to be constructed on the south end of the District property and re-aligned with Weldon Avenue on the west side of Valentine Avenue. |
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In order to construct Weldon Avenue, approximately, 9100 sq. ft. of land is required from Fresno City Blessing Church. With the realignment, a land remnant of approximately, 17,000 sq. ft. is left on the south side of Weldon Avenue. In lieu of a cash payment, the District will exchange the 17,000 sq. ft. remnant to Fresno City Blessing Church and will install a 6’ chain link fence on the Fresno City Blessing Church north property line.
The adoption of Resolution #17/18-18 declares the Board's intent to dedicate and convey the real property identified as APN: 442-280-14 AND APN 442-280-15 to Fresno City Blessing Church and notices that a Public Hearing will be held on January 9, 2018, for the public to ask any questions. |
| The estimated cost of the fence is to be determined. |
| Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action. |
| Moved to consent |
1) Res. #17/18-23 Declaring Intention to Exchange, Dedicate & Convey Real Property
2) Agreement for Exchange of Real Properties and Joint Escrow Instructions
3) Appraisal Report of Weldon Avenue Right of Way
4) Notice of Adoption Declaring Intention and Convey Real Property
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On March 28, 2017 the Board approve RFQ 1617-101 for Architectural/Engineering Services.
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Master Agreements are included for review. - Darden Architects, Inc.
- Gonzalez Architects
- SIM-PBK.
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| Will be determined by the project cost. |
| Administration is recommending this item be placed on the December 12, 2017, Board Agenda for Action. |
| Mr. Coronado asked if this was a contract. Mr. Porterfield said it's a master contract that governs what we agree to regarding compensation and the general terms. There will be a new contract that will come to the Board for the new elementary school on Shields. Moved to consent |
1) Darden Architects, Inc.
2) Gonzalez Architects, Inc.
3) SIM-PBK
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Mr. Sutton said we had a French delegation visit Fresno and specifically Central High School with a Q&A period with Mayor Avérous, his Deputy Mayor, and Director Secretary. We're excited about the partnership with Chateauroux and the opportunities for students to visit in a foreign exchange program. He thanked Scott Donaghe for that event and the French Polynesian Luau with Miss Tahiti here at the PAC. The next home football game is this Friday at 7pm. Our women's volleyball team won valley championships which is the 1st ever in our history. They're traveling to Beverly Hills this Thursday to play in an open division which is one of the most competitive.
Mr. Coronado has a couple of questions. What's the status of recording the meetings? Mr. Granda said he remembered that the consensus of the board was being fine with the audio.
Mr. Cervantes said he wanted the parent to know that safety is a concern for the Board and appreciates her speaking up. |
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| The next regular board meeting will be held on Tuesday, December 12, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Absent Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 8:16 pm. |
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| Absent | Mr. Richard Atkins |
| Absent | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Present | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Absent | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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| Present | Mr. Richard Atkins |
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| Present | Mr. Phillip Cervantes |
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