REGULAR AND ANNUAL ORGANIZATIONAL MEETING OF THE BOARD OF TRUSTEES
Central USD
December 12, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order by President Granda at 6:00 pm. |
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| All members were in attendance with the exception of Mr. Atkins and Mrs. Cox. Mr. Atkins arrived at 6:08 pm and Mrs. Cox arrived at 6:09 pm during Closed Session. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Absent Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Absent Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:01 pm. |
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Case# 17-18-022
Case# 17-18-024
Case# 17-18-025
Case# 17-18-026
Case# 17-18-028
Case# 17-18-029
Case# 17-18-031
Case# 17-18-032 |
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A) Assignments - 12
B) Resignations - 6
C) Promotions - 2
D) Transfers - 1
E) Seasonal/Other - 2
F) Student Workers - 1
G) Substitutes - 1 |
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| HR-RA1718-02 |
Motion to approve resignation agreement Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda read the following statement in Open Session: "In Closed Session, the Board approved a resignation agreement between the District and a classified Management employee by unanimous vote. The substance of the agreement provides that the employee obtain 5 months worth of regular salary and health benefits coverage." |
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Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources and Cesar Granda, President - Board of Trustees
Employee organization: CUTA and CSEA
Unrepresented Employee: Superintendent |
| No action. |
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CASE #RMA-001533
CASE #RMA-001552 |
| Legal and/or damage claims for Property and Liability matters are handled through the District's Self-Insurance Joint Power Association (JPA). California Risk Management Authority (CRMA). Upon receipt of a property or liability claim, the District forwards the claim to CRMA for review. CRMA makes a determination to accept or reject and provide the District its recommendation. |
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| CRMA is recommending the attached claim be denied. The subject claim in included and is on file in the District's Business Office. |
| Administration is recommending the Board deny Claim against District. |
Administration is recommending the Board deny Claim against District. Motion to deny both claims Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Open Session was reconvened at 7:00 pm. Mr. Granda reported the actions that were taken in Closed Session, and read a statement regarding D.3. Employee Dismissal/Release. |
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| Jack Kelejian, Assistant Superintendent - Human Resources |
| Mr. Kelejian led the Pledge of Allegiance |
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| Rio Vista Middle School Choir - Dustin Byrd, Director |
| Rio Vista Middle School Choir, led by director Dustin Byrd, performed the National Anthem. |
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| Sumeet Kaur - CHS-West |
| Nathan Casares, ASB President at CHS-East Campus reported that it's not too late to bring food items or volunteer for the upcoming Holiday Joy food drive on Saturday, Dec 16. Central Grizzlies football won Valley championships for the first time in 87 years. The Central Band won the grand sweepstakes at the Lincoln Review in Stockton for the 2nd year in a row. The high school will have "Battle week" from Jan 22-26. |
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| Central High School Girls Varsity Volleyball Team - Valley Champions |
| The 2017 Varsity Girls Volleyball team was introduced and team members were congratulated on their Valley Championship, State and National rankings and undefeated TRAC Conference play. The team presented signed volleyballs to each of the Board Members and the Superintendent in appreciation of their support. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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| Bernice Bailey, parent, teacher, and community member, commented regarding Superintendent Sutton's employment contract. She spoke about her experience as a teacher for 35 years and said Mr. Sutton is her favorite superintendent. She said Mr. Sutton is approachable, supportive, positive, a problem solver, wants what's best for kids and the district, down-to-earth and is great for the district. Positives: atmosphere and relationships between teachers and the district office is cooperative and positive. Teachers have a bigger voice on decisions affecting the classroom. Administration is listening to teachers through PCC's and vertical teams on subjects like technology and curriculum. Teachers don't feel micromanaged or targeted. There are more athletic, VAPA and extracurricular activities and participation and valley championships. There's more emphasis on social-emotional support. There's more work that's been done to recruit more teachers and work with FPU and Fresno State with residency programs. Teachers received a nice raise but the Superintendent is the only one who did not receive a raise since he's been here, other than his contractual step raises. Central is the 3rd largest district in the Valley, yet Mr. Sutton's salary is in the middle compared to the districts, and it's lower than much smaller districts. Our Board is not doing its research and due diligence when they say he's being overpaid. He's running a multi-million dollar company with over 1000 employees. Change can't happen overnight, but she believes Mr. Sutton has been a positive change for Central and he's leading it in the right direction. She said she hopes the Board will do the right thing and extend his contract. |
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Motion to elect Mr. Granda as President of the Board Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
No Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
No Mr. Rama Dawar.
Yes Mr. Cesar Granda.
No Mr. Richard Solis.
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Motion to elect Mr. Coronado as President of the Board Failed with a motion by Mr. Richard Solis and a second by Mr. Rama Dawar. |
No Mr. Richard Atkins.
No Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
No Mrs. Terry Cox.
Yes Mr. Rama Dawar.
No Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to elect Mr. Coronado as Vice-President of the Board Passed with a motion by Mr. Cesar Granda and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
No Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to elect Mr. Dawar as Clerk of the Board Passed with a motion by Mr. Cesar Granda and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to appoint Superintendent Sutton as Secretary of the Board Passed with a motion by Mr. Ruben Coronado and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Per BB 9320: (attached)
"Except as noted on the adopted Board Calendar, the Board shall hold two (2) regular meetings each month. Regular meetings shall be held at 7:00 p.m. on the 2nd and 4th Tuesday at the Central High School East Campus Wayne “Hondo” Hodge Performing Arts Center." |
Motion to conduct regular meetings on the 2nd & 4th Tuesdays of each month at the CHS-East Campus Performing Arts Center. -- 6:00 pm for Closed Session and 7:00 pm for Open Session. Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Proposed Board Meeting Dates 2018
2) BB 9320 - Meetings and Notices
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Education Code 35023:
The governing board of each school district of every kind or class shall annually, at its initial meeting, select one of its members as its representative who shall have one vote for each member to be elected to the county committee, provided by Article 1 (commencing with Section 4000) of Chapter 1 of Part 3. The secretary or clerk of the district shall furnish the county superintendent of schools with a certificate naming the representative selected by the board.
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| The role of the voting representative is to attend the annual October dinner meeting of the Fresno County School Trustees' Association and vote, on behalf of the District, for persons seeking election to the Fresno County Committee on School District Organization. The failure of the designated voting representative or the designated alternate to attend the meeting will prevent the district from participating in the election of the Fresno County Committee on School District Organization. |
| Administration is recommending the Board appoint a Voting Representative and an Alternate Voting Representative to attend the annual October dinner meeting of the Fresno County School Trustees' Association and vote on behalf of the district, for persons seeking election to the Fresno County Committee on School District Organization. |
Administration is recommending the Board appoint a Voting Representative and an Alternate Voting Representative to attend the annual October dinner meeting of the Fresno County School Trustees' Association and vote on behalf of the district, for persons seeking election to the Fresno County Committee on School District Organization. Motion to appoint Mr. Atkins as representative and Mr. Cervantes as Alternate Passed with a motion by Mrs. Terry Cox and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Voting Rep for Fresno County Committee on School District Org Elections
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Per Education Code 42633, the Governing Board of each school district shall be responsible for filing or causing to be filed with the County Superintendent of Schools the verified signature of each person, including members of the Governing Board, authorized to sign orders in its name.
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The Superintendent, Chief Business Officer (CBO), Fiscal Services Director, or a majority of the Governing Board, are authorized to sign orders in the name of the district.
All routine district finance mail will be directed to the Chief Business Officer. |
| Administration is recommending the Board approve the Authorized Signature and Mailing Permit. |
Administration is recommending the Board approve the Authorized Signature and Mailing Permit. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Signature & Mailing Permit Forms
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached: - CHS Wrestling – Healdsburg, CA (12/15/2017)
- CHS Girls Basketball – Phoenix, AZ (12/18/2017)
- CHS Wrestling – Las Vegas, NV (12/26/2017)
- CHS Girls Basketball – Chatsworth, CA (01/04/2018)
- CHS Wrestling – Watsonville, CA (01/05/2018)
- CHS Girls Basketball – Los Angeles, CA (01/09/2018)
- CHS Wrestling – Fountain Valley, Ca (01/11/2018)
- CHS Wrestling – Morro Bay, CA (01/18/2018)
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- CHS Wrestling – Athletics and Boosters - Cost to District $1,400
- CHS Girls Basketball – Athletics and Boosters – Cost to District $5,000
- CHS Wrestling – Athletics and Boosters – Cost to District $4,000
- CHS Girls Basketball – Athletics and Boosters – Cost to District $1,500
- CHS Wrestling – Athletics and Boosters – Cost to District $1,500
- CHS Girls Basketball – Athletics and Boosters – Cost to District $1,500
- CHS Wrestling – Central Athletics & Boosters – Cost to District $2,000
- CHS Wrestling – Central Athletics & Boosters – Cost to District $2,500
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
CONSENT 12-12-17
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| In accordance with Board Policy 6161.1 Selection and Evaluation of Supplemental Materials, staff reviews materials in order to determine that such materials are an effective learning resource to help students achieve grade-level competency and that the materials meet criteria specified in law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study. |
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| This K-3 supplemental curriculum, Pebble Go, provides support literacy materials aligned with CCSS and NGSS for classrooms as well as providing access for teachers of EL and SPED students to access content to scaffold their lessons. Utilized through libraries, the recommended resource provides young students with a safe introduction to research, library databases and offers interesting articles with helpful teacher supports. |
$14,427.00 (Technology)
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| Administration is recommending approval of the adoption of supplemental materials. |
Instructional Materials Checklist
PebbleGo quote
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| Orchid Interpreting is used to provide translation and interpreting services for special education IEP meetings and IEP documents. We are to provide parents with IEP documents and hold IEP meetings in parents' native and preferred language. |
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| Special Education uses this service to ensure parents are receiving appropriate interpretation and translation of documents. A copy of the contract to be ratified is included. |
| Not to exceed $85,000 - Special Education General Fund |
| Administration recommends approval Orchid Interpreting Services Contracts for 2017-2018. |
Orchid Interpreting Inc.
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The following request for out-of-state travel is attached: - Impact Forum with the Center for Early Reading at Amplify
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| Sub cost for teacher attendee (paid by site) |
Administration is recommending approval.
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Amplify Conference
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| The first Fresno County Plan for Providing Educational Services to Expelled Youth (“Plan”) was developed in 1997, and revisions were adopted in 2000, 2003, 2006, 2009, 2012 and 2015. In March 2017, the Administrator for Fresno County Court Schools contacted all Fresno County school districts, asking for district representatives to join the collaborative team that would complete the triennial update. Multiple meetings were held by the multidistrict team in developing the Plan. |
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| Per Education Code section 48926, in any county where the county superintendent operates a community school, the county superintendent must, in conjunction with the school districts in the county, develop a plan for providing education services to expelled youth. The triennial update of Fresno County’s plan is due to the State on June 30, 2018. The plan must be approved by the governing board of each school district in Fresno County and by the Fresno County Board of Education. Resolution No. 17/18-20 resolves that the District adopt the Fresno County Plan for Expelled Youth for years 2018-2021. |
| Administration is recommending approval of the Fresno County Plan for Providing Educational Services to Expelled Youth. |
1) Res. #17/18-19 Educational Plan for Expelled Youth
2) Fresno County Plan for Expelled Youth (2017)
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Central Unified schools currently receive law enforcement support and services by a Deputy Sheriff. Schools located in the unincorporated areas of Fresno are served by the Fresno County Sheriff’s Department. A Deputy Sheriff is housed at Central High School West Campus. Schools within the city limits are served by the Fresno Police Department. All schools within Fresno County are served by the Probation Department.
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Proposed law enforcement support for 2017-2018 will be allocated as follows:
1) Deputy Sheriff, housed at the Central High School West Campus |
The amount payable under this agreement shall not exceed $147,726.72, unless both parties agree on additional services for special events. The District will be invoiced, as agreed upon in Exhibit A of the attached agreement.
Please refer to attached contract for additional details. |
| Administration recommends approval of the 2017-2018 Law Enforcement Service contract between Central Unified School District and Fresno County Sheriff's Department. |
Fresno County Sheriff's Department Agreement
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Due to rising energy costs, Central Unified School District is proposing to partner with Indoor Environmental Services (IES) to aid in the ongoing efficiency of energy within the district. By updating the districts’ Venstar thermostats with Wi-Fi cards, the district will save energy costs and thus allow our Heating, Ventilation, and Air Conditioning ( HVAC) technicians more time to work on more complex issues dealing with climate control in the classrooms.
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| Wi-Fi cards are needed to make global changes on the Districts’ Venstar thermostats. The current system requires boots on the ground to reset schedules, costing time and money. Central Unified’s HVAC technicians consulted with IES. Staff performed a Beta Test on two thermostats within the district. The data collect was positive. The upgrades will save the district energy costs. |
Initial service order to install and commission Wi-Fi cards for all Venstar Thermostats is a one-time fee of $69,800 and then 3-years of updating every 6 months, annual update of controls for other sites, annual site verification, and reporting and training for $44,400/year.
Staff will leverage Prop 39 monies to underwrite the upgrade and ongoing training. |
| Administration is recommending the Board Approve Proposal from Indoor Environmental Services (IES) for Energy Manager and Training Services. |
Proposal/Agreement Indoor Environmental Services
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| The Board approved construction of the permanent buildings for Hanh Phan Tilley Elementary School on August 8, 2017. As part of the project, the City of Fresno requires Weldon Avenue to be constructed on the south end of the District property and re-aligned with Weldon Avenue on the west side of Valentine Avenue. |
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In order to construct Weldon Avenue, approximately, 9100 sq. ft. of land is required from Fresno City Blessing Church. With the realignment, a land remnant of approximately, 17,000 sq. ft. is left on the south side of Weldon Avenue. In lieu of a cash payment, the District will exchange the 17,000 sq. ft. remnant to Fresno City Blessing Church and will install a 6’ chain link fence on the Fresno City Blessing Church north property line.
The adoption of Resolution #17/18-18 declares the Board's intent to dedicate and convey the real property identified as APN: 442-280-14 AND APN 442-280-15 to Fresno City Blessing Church and notices that a Public Hearing will be held on January 9, 2018, for the public to ask any questions. |
| The estimated cost of the fence is to be determined. |
| Administration is recommending the Board Adopt Resolution #17/18-23 Declaring the Intent to Exchange and Dedicate and Convey Real Property: APN: 442-280-14 AND APN 442-280-15. |
1) Res. #17/18-23 Declaring Intention to Exchange, Dedicate & Convey Real Property
2) Agreement for Exchange of Real Properties and Joint Escrow Instructions
3) Appraisal Report of Weldon Avenue Right of Way
4) Notice of Adoption Declaring Intention and Convey Real Property
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On March 28, 2017, the Board approved RFQ 1617-101 for Architectural/Engineering Services.
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Master Agreements are included for review. - Darden Architects, Inc.
- Gonzalez Architects
- SIM-PBK.
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| Will be determined by the project cost. |
| Administration is recommending the Board Approve Master Architectural Services Agreement with Darden Architects, Gonzalez Architects, Inc. and SIM-PBK. |
1) Darden Architects, Inc.
2) Gonzalez Architects, Inc.
3) SIM-PBK
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Case# 17-18-022
Case# 17-18-024
Case# 17-18-025
Case# 17-18-026
Case# 17-18-028
Case# 17-18-029
Case# 17-18-031
Case# 17-18-032
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Motion to approve all cases Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Board policies are brought to the Board of Trustees for review and/or revision and adoption as necessary.
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Attached are copies of Board Policy with staff recommended revisions and additions.
- BP 5141.33 Head Lice
- BP 5148.3 Preschool-Early Childhood Education
- BP 6164.2 Guidance-Counseling Services (no AR)
- BP 6179 Supplemental Instruction (no AR)
- BP 6185 Community Day School
DELETED BP/ARs: - BP/AR 0520.2 Title I Program Improvement Schools
- BP/AR 0520.3 Title I Program Improvement Districts
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None.
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| Administration is recommending adoption of the attached Board Policy revisions. |
Administration is recommending adoption of the attached Board Policy revisions. Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Regarding BP 6164.2, Mr. Coronado asked how the district will monitor the implementation of this board policy? His concern is 4 academic counselors with over 4200 students, it's almost impossible for them to comply with this board policy. We have about $20 million unassigned in the budget. In the past, the Board has assigned some funds for facility repairs. His concern is that many of our students still don't meet standards (72% of our math students don't meet standards) and (60% don't meet ELA standards). We're doing an injustice to the students and the 4 academic counselors trying to fulfill this. He asked if these 4 counselors can service 4200 students? Mrs. Davis said there are 3 counselors at the middle school and we've added more criteria and it's a good discussion to have with them. Can we do a better job of academic counseling starting in 6th grade? Yes, and we have a point person at each of the middle schools and there are plans to do a Family night to help address entry level communication. Mr. Coronado said even if you have 3 academic counselors at the middle schools, you have to add another 2500-3000 students to the ones already at the high school, so he questions if it's doable with what staff we have. Mrs. Davis said she would like to see an increase in counseling services and it's an area to definitely grow in.
Regarding BP/AR 0520.2 and 0520.3, Mr. Coronado asked if these policies will be replaced by new board policies? Mrs. Davis said item M1 in Information on the agenda are the start of those comprehensive plans and LCAP, and Gamut is making recommendations to replace those and address Title 1. Mr. Coronado believes previous boards have adopted policies and put them aside even though only 35% of students read at grade level. He said this board needs to make sure the students get services that they're supposed to receive. How do we direct funds to hire staff or do something to help change the academic performance of students? He said this board has a responsibility for the students to improve academic performance. After 50 years of Title 1 money and we're still where we're at, that's not acceptable. Previous boards haven't performed and helped the students move forward. Mrs. Davis said she shares the same concerns regarding an alarming number of students who need help; she's looking forward to sharing the dashboard with some progress that's being made.
Teacher Bernice Bailey read a letter from a TK teacher regarding BP 5141.33 on head lice and the possible increased infestation, which could cause our students and teachers to be absent due to head lice problems. She stated other teachers also raised concerns. Being a nit-free district may be different from other school districts, but sometimes being different is being proactive. |
01) 5141.33 BP revised
02) 5141.33 BP Gamut
03) 5141.33 AR
04) 5148.3 BP revised
05) 5148.3 BP Gamut
06) 5148.3 AR
07) 6164.2 BP revised
08) 6164.2 BP Gamut
09) 6179 BP revised
10) 6179 BP Gamut
11) 6185 BP revised
12) 6185 BP Gamut
13) 6185 AR
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached:
- CHS – Theatre Arts – Campbell, CA (01/26/2018)
- Rio Vista Middle School – Universal City, CA (01/28/2018)
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- CHS – Theatre Arts –VAPA – Cost to District $1, 000
- Rio Vista Middle School – Students and ASB - $5,800
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
Administration is recommending approval of the overnight field trips and day trips over 150 miles. Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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ACTION 12-12-17
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- Central High West received a donation of $44.79 from Ohiopyle Prints, Inc. for Principal's Discretionary.
- Houghton-Kearney Elementary School received a donation of $650.00 from Foundation for Central Schools for STEM Lab.
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None.
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| Administration is recommending the Board approve Gifts to the District. |
Administration is recommending the Board approve Gifts to the District. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District
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School sites and/or departments have equipment which they have deemed surplus. Equipment which is still operable has been offered within the district for reclamation. Items that do not work, are obsolete and/or unsafe to use have not been
offered for reclamation.
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All listed items should be declared surplus to District needs and then be disposed of in the following manner: - First, offered for public auction.
- Excludes electronic equipment (i.e., computers, monitors, etc.) which cannot be sold at auction will be disposed per our agreement with Electronic Recyclers. Hard drives will be removed by the District’s Information Services Department prior to disposal.
- Any remaining items will be disposed of at a local landfill.
A unanimous vote of Board members present is required for approval. |
None.
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Administration is recommending the Board Approve Disposal of Warehouse Surplus Items.
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Administration is recommending the Board Approve Disposal of Warehouse Surplus Items. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Warehouse Surplus List Under $500.00
2) Warehouse Surplus List Over $500.00
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With input from Administration, Instructional Technology, and the Professional Consultation Committee (PCC) for Technology, it is our plan to continue with the success of Central Unified’s 1:1 third through twelfth grade implementation and extend our technology program to students in transitional kindergarten, kindergarten, first and second grade.
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| The recommended devices have been reviewed and field tested based on standards, set by stakeholders, including: - Effectiveness in the classroom and daily instruction.
- Compatibility with district and state standardized applications.
- Overall management to maintain and sustain device during its life cycle.
- Durability of its construction and use in an educational environment.
- Overall costs of warranty and licenses required to operate effectively.
- Compatibility with district implemented application and network services.
- Compatibility with existing district tablet charging carts.
The lease agreement includes: - 4,250 Chromebooks with 3 year accidental warranty, deployment services and device licensing for use in the TK-2nd grade classrooms.
- 16,000 licenses for Chromebook reporting and classroom management software for use in the TK-12th grade classrooms.
- An additional classroom set of 30 Chromebooks with charging cart at no cost with services, 3-year warranty and licensing.
- CA Waste fee is included in the lease.
- Less than 0% APR
The existing tablet charging carts will be rewired for use with the proposed Chromebook device. |
| Refresh lease at a total cost of $1,427,153.61 over a 3-year term with an optional 4th year payment to own the equipment out right. |
| Administration is recommending the Board Approve TK – 2ND Grade Next Generation Device. |
Administration is recommending the Board Approve TK – 2ND Grade Next Generation Device. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado asked when will the Chromebooks arrive? Mr. Horsman said we're looking at late January or early February. |
1) Sterling Quote
2) NCPA Contract 01-65
3) Dell Financial Services Lease Quote
4) Dell Financial Master Lease Agreement
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Central Unified School District is a public school district within Fresno County providing daily transportation for K-12 students. The District is committed to upgrading the bus fleet to do its part in improving air quality throughout the region.
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| This is being brought forward for discussion and action because on January 1, 2018, we will have 10 buses that are not compliant with California Air Resource Board and will need to be retired and put out of service. Central Unified School District has been approved for the Advanced Technology School Bus Project and would like to enter into an agreement with the City of Sanger. This agreement will allow Central Unified School District to purchase two eLion, all electric, type C school buses and charging stations, and should have them in service by the January 1, 2018, deadline. |
| The total cost of the project is $591,788.24. The Grant reimbursement is $531.834.00. The total cost to the District is $59,954.24 to be paid from the General Fund. |
| Administration is requesting the Board Approve the Contract between the City of Sanger and Central Unified School District for the Purchase of Two eLion C-71 All Electric School Buses. |
Administration is requesting the Board Approve the Contract between the City of Sanger and Central Unified School District for the Purchase of Two eLion C-71 All Electric School Buses. Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| This grant comes with the ability to have charging stations. |
1) City of Sanger Agreement
2) First Priority Bus Sales Sole Source Bid Contract
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The warrant list for November 2017 is included. A copy of the list is also available in the Business Office for review by the general public.
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| The warrant list includes 660 warrants, valued at $9,595,936.58. |
Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board Ratify the Warrant List for November 2017.
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Administration is recommending the Board Ratify the Warrant List for November 2017. Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Warrant List - November 2017
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A copy of each contract to be ratified is included.
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- Creative Alternatives, Inc. - NPS Contract #1 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #2 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #3 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #4 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #5 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #6 (Special Education)
- Creative Alternatives, Inc. - NPS Contract #7 (Special Education)
- ESchool Solutions Inc. - Smart Find Software (Human Resources)
- Ronald L Claassen - Evidence Based Discipline Training (Educational Services)
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Contracts have been budgeted for school year.
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Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado asked how did they get paid between July and November if the contracts are before the Board now? Mr. Porterfield said until we get the requisition, we may be in arrears. Students still get the services. |
1) Creative Alternatives, Inc. #1
2) Creative Alternatives, Inc. #2
3) Creative Alternative, Inc. #3
4) Creative Alternatives, Inc. #4
5) Creative Alternatives, Inc. #5
6) Creative Alternatives, Inc. #6
7) Creative Alternatives, Inc. #7
8) ESchool Solutions, Inc.
9) Ronald L Claassen
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| Following the adoption of the budget in June, three budgetary updates with two budget reporting occur over the course of the fiscal year. The First Interim Budget Report is the first of two reports that serve to update the financial activity of the district. The First Interim report takes into account budgetary changes to revenues and expenditures that have occurred as of October 31st. Once the report is compiled, Board ratification and submission to the Fresno County Superintendent of Schools (FCSS) is required by December 15. |
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The First Interim Budget Report of 2017-2018 is provided for Board review. The financial activity report includes all budgetary activity as of October 31st. The following revisions are included in this report: Projected - Unrestricted/Restricted General Fund Revenue $172,938,973
- Unrestricted/Restricted General Fund Expenditures $177,793,047
- Net Increase (Decrease) ($ 7,563,198)
- Beginning Fund Balance as of July 1, 2017 $ 39,382,160
- Projected Ending Fund Balance June 30, 2018 $ 19,700,838
Components: $3.09 M Restricted
$9.03 M Reserve for Economic Uncertainty
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This report includes an increase in Revenues due primarily to adding carryover and deferred revenue from prior year, adjustments to State and Federal Income, one-time grants, and bus grant. Expenditures are increased primarily due to adjustments in salaries and benefits, ongoing maintenance, one-time grants, buses and transfer of one-time funds.
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Administration is requesting the Board Approve the 2017-2018 First Interim Budget Report.
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Administration is requesting the Board Approve the 2017-2018 First Interim Budget Report. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Dawar asked what our total annual budget is. Mr. Porterfield said it's $172 million which is on slide 6. Mr. Dawar said he had slightly different calculations and asked if some months if we had more expenditures and less on other months? Mr. Porterfield clarified the numbers. He also said the budget is a continually changing document because expenditures can be affected by people being hired, the purchase of supplies and material. Mr. Coronado asked about slide #6, and for the record, asked Mr. Porterfield to tell the Board what the money is intended for. Mr. Porterfield said it's to increase and improve services for those target kids included in the concentrated supplemental grant such as foster youth, EL learners, etc. Mr. Coronado asked what year is this that we're getting this kind of money? Mr. Porterfield said this is the 4th year of implementation. Mr. Coronado again reminded everyone that academically, 72% of our students don't meet math standards. 65% don't meet ELA standards, and 35% of our students don't read at grade level. Just for the record, the money we get, there's an intended purpose. The intent of the money is to improve the academic performance of our students. Mr. Porterfield agreed. On page 8, there's a $2.25 million mandated block grant. He asked why we receive that money. Mr. Porterfield said it's a one-time money that can be used in any way deemed necessary by the District. Ms. Balladares said the block grant is for mandated reporting the district has to do, such as graduation rates, which the state requires. Mr. Coronado asked about the budget report, item #7. Ms. Balladares said that represents our COP payments, debt services we have. Mr. Coronado also asked about Item #6, Yolanda said that is for the purchases of buses, computer items over $5000. Mr. Coronado asked about Item 9A, the transfer out for $2.7 million. Mr. Porterfield said $2.2 million is the one-time money that we recommend gets transferred to the high school and the remaining is for the deferred maintenance account for the upkeep of our school sites which was on the list submitted to the Board of things to complete in the next 3 years. |
1) 2017-2018 First Interim Report Presentation
2) 2017-2018 1st Interim Budget Report
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached: - CHS West – Arts – Los Angeles, CA (02/23/2018)
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- CHS West Arts – VAPA – Cost to District $1,900
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| Administration is recommending this item be placed on the January 9, 2018, Board Agenda for Action. |
| Moved to consent |
Field Trips
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Board Policy 1230 School-Connected Organizations requires that groups desiring to be recognized as a School-Connected Organization with the District shall request authorization from the Board.
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The following School-Connected Organization is requesting to be considered a certified non-profit organization. - Glacier Point Middle School PTA (New)
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None.
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| Administration is requesting this item be placed on the January 9, 2018, Board Agenda for Action. |
| Moved to consent. |
1) Glacier Point Middle School PTA
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The following request for out-of-state travel is attached: - California Association of Directors of Activities- Reno, Nevada
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- Registration, lodging, transportation and meals
- Cost $861.00 LCFF Budget
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| Administration is recommending that this item be placed on the January 9, 2018 agenda for approval. |
| Moved to consent |
CADA State Convention
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| California’s new accountability and continuous improvement system provides information about how local educational agencies and schools are meeting the needs of California’s diverse student population based on a concise set of measures. The Dashboard contains reports that display the performance of local educational agencies (LEAs), schools, and student groups on a set of state and local measures to assist in identifying strengths, weaknesses, and areas in need of improvement. |
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The Dashboard is made up of easy-to-use reports that show local educational agency or school performance on six state indicators and four local indicators (six for county offices of education). Users can search to see the reports for any local educational agency or school. Website: ( www.caschooldashboard.org )
The Dashboard helps to identify local educational agencies and schools in need of additional assistance under state and federal law. Central Unified met criteria for continuous improvement and is not in need of differentiated assistance from the California Department of Education. |
Information only.
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| Mr. Coronado asked if we were on the 4th year of the LCAP. Mrs. Davis said we are. Info only |
Central Equity Dashboard - Fall 2017
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| Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board. |
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| Resolution #17/18-24 authorizes District Administration to request from Fresno County Superintendent of Schools and Fresno County Treasurer to transfer funds from General Fund 01 to Special Reserve Funds for Capital Outlay Projects Fund 40. |
No fiscal impact, funds are included in the First Interim Budget Report.
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Administration is requesting this item be placed on the January 9, 2017, Board Agenda for Action.
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| Moved to action. |
Res. #17/18-24 Interfund Transfer from Gen Fund to Reserve Fund for Capital Outlay
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The District is scheduled to open a new high school in the year of 2021. New high school attendance boundaries are required to establish independent comprehensive high schools.
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| A proposal for the High School Boundary Community Survey was submitted from Fairbank, Maslin, Maullin & Associates. |
| Proposed fee is approximately, $45,000.00 and will be funded through Developer Fees. |
| Administration is recommending this item be placed on the January 9, 2018, Board Agenda for Action. |
| John Fairbank spoke and said there are 71,000 residents and registered voters are about half of that. Mrs. Cox said the 71,000 is important to consider because even though many of those parents don't vote, they still have their kids attending our schools. She's not comfortable that the survey would be comprehensive in terms of representing the population well in our area. Mr. Fairbank believes that the survey can be a good sample of the district. He said we can increase the sample. The larger the sample, the better the statistical breakdowns. Mr. Granda asked if the cost goes up if we increase our sample size. The multi-modal methodology should be relatively accurate. Mr. Coronado thought the survey was going out via backpacks, business people, etc. He's not aware of contracting someone to send out a survey. Mr. Porterfield said there was interest from the Board to find an objective, unbiased professional to conduct a survey. We can still have community meetings and surveys go home in backpacks. Mr. Coronado said for the record, we're just dividing the boundary for 3 high schools, we're not going to Mars. Mr. Porterfield said dividing a high school is a very loaded question, requiring a lot of input from the community as there's diversity in opinions and ideas. Scientifically, we want as many people possible to participate in the process as much as possible. Mr. Dawar said 71,000 people is from the 2010 census. He said based on more children being born and those moving in, we may be closer to 90,000 people. Mr. Fairbank said the survey will take that into consideration and he'll get more accurate numbers on the Central Unified community. On the Jan 9th Board meeting, the item will return for discussion and there will be 3 options written out. The 3rd option is a parent survey (via hard copy, online, etc.) but that doesn't answer the issue for the other community members. The end of January board meeting will then have to vote on the options to give the public time. Returning as info. |
Fairbank, Maslin, Maullin, Metz & Associates Proposal
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Pursuant to Government Code 66001 and 66006, Developer Impact Fee receipts and expenditures must be reported annually.
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The attached report summarizes total fees collected, total expenditures, and fund balance for the 2016-2017 fiscal year. Fee collection for 2016-2017 was up 17.42% from 2015-2016.
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Failure to report annual fund activity will result in prohibition of collection, ultimately impacting the facility program. All funds are subject to the District's annual external audit.
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Administration is recommending this item be placed on the January 9, 2018, Board Agenda for Action.
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| Moved to action |
2016-2017 Developer Fee Report
District Developer Fee Comparisons 2017-18
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In accordance with Education Code Section 17260 and Government Code Section 65995, school districts are authorized to collect fees on new residential development for the purpose of constructing or reconstructing school facilities. The purpose of this study is to provide the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees in accordance with the provisions of state law.
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This study presents the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees for new residential and commercial/industrial development in accordance with Education Code Section 17620 and Government Code Sections 65995 and 66001.
Fee increases are implemented sixty (60) days after Board approval of Resolution #17/18-25.
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The fees for residential development show that the maximum fee of $5.25 per square foot (current fee is $4.58) can be justified. A fee on commercial and industrial development may be charged as a supplement to the residential fee if the residential fee does not cover the cost of providing school facilities to student from new development; commercial rate is currently $.56 per square foot.
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Administration is recommending this item be placed on the January 9, 2018 Board Agenda for Action.
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Darius Assemi from Granville said if the fee hike goes up, the homes in CentralUSD would be among the highest. He suggested that he and the president of Wathen-Castanos could sit down with staff or the district's consultant because the fee hike is like a tax increase. The fee hike would drive down the demand. What kind of housing environment do you want to see in your school boundaries? As fees and cost go up, then the houses built will have to be smaller. Mrs. Cox asked Mr. Assemi why the fees at Clovis are higher but still get the larger housing development. Mr. Assemi said the developers can't build the schools, streets, parks, etc. and other infrastructure the way government can.
Josh Peterson from Wathen-Castanos also raised his concern about the raised fees on homes. He said they are excited to build homes across from the new high school and to help build the community.
Victor Gonzales is a real estate agent in this area, selling over 400 homes and he lives in the area. Homeowners want to stay in the area and invest in the area. Many started out living in the starter homes, but then invested in more expensive and larger homes.
Mr. Porterfield said they are required to meet with developers. The study's purpose is how do we build schools based on developments. The biggest challenge we have is to build enough schools for the students already living within our district, notwithstanding the future of housing developments. This district never had a level 2 fee before, which is why we're running into the problem now. We don't have enough money to build the high school. The money will have to come from somewhere. It's not in the general fund, so where does that money come from? This item needs to come back to the next meeting as action due to timelines. |
1) Res. #17/18-25 Adoption of Alternative School Facilities Fees & CEQA Exemption
2) School Facility Needs Analysis and Justification Study - November 2017
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| Tuesday, January 16 is the Fresno County Trustees dinner at Selma High School dining hall, so the Board needs to RSVP soon. We will be bringing the Valley Champion football team for recognition at a future meeting. This Saturday is Holiday Joy at God's Family Church and the food distribution is at 10am. Merry Christmas and Happy New Year to all. |
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| The next regular board meeting will be held on Tuesday, January 9, 2018 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 9:36 pm. |
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| Absent | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Absent | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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| Present | Mr. Richard Atkins |
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