REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
March 13, 2018 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order at 6:00 pm by President, Cesar Granda. |
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| All members are in attendance. |
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Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Case# 17-18-051
Case# 17-18-054
Case# 17-18-055
Case# 17-18-056
Case# 17-18-059 |
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A) Summer School Assignments - 2
B) Resignations - 5
C) Non-Reelect - 1
D) 39-Month Rehire List - 1
E) Substitutes - 2
F) Coaches - 2
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Passed with a motion by Mr. Richard Atkins and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignment – 4
B) Resignation – 6
C) Promotion – 3
D) Substitute – 1 |
Motion to approve items A.2-4 and B-D Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to approve item A.1 Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Abstain Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Item A.1 was pulled for a separate vote. |
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| Res. # 17/18-34 Employee Non-Reelect |
Motion to release a probationary certificated employee, Passed with a motion by Mr. Richard Atkins and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Agency designated representatives: Cesar Granda, Board President and Jack Kelejian, Assistant Superintendent - Human Resources
Unrepresented Employee: Interim Superintendent
Employee organization: CUTA and CSEA |
| No action. |
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Open Session was reconvened at 7:09 pm.
Mr. Granda reported on actions taken in Closed Session. |
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| Ketti Davis, Assistant Superintendent, Ed Services |
| Ketti Davis led the flag salute. |
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| CHS Guitar - Brian Garcia, Director |
| The CHS Guitar group, led by Brian Garcia, played an instrumental version of the Star Spangled Banner. |
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| Nathan Casares - Central High School - East Campus |
| Damien Casares, Freshman Vice-President at CHS-East spoke about events happening at the high school. Pennies for Patients ended with a total of $800. Kid’s Day collected a little over $2,000. Last week was March Madness with basketball games during lunch and this Thursday will be the final game. Working on safety week with different activities during the week. Boys Basketball won the Valley Championship. Pep is D3 Valley Champions and Cheer is D1 Valley Champions. Band won the Gold, highest honor, at Carnegie Hall in New York. Chicken Week is coming up on March 19-23 with some dress-up days, and will end the week with a rally. |
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Judee Martinez congratulated the amazing cast and crew of the CHS play. She and her daughter saw it twice because it was so good.
She also shared an act of kindness by teacher, Jacob Bailey, who paid for 15 of his students to attend the play.
The District and CUTA are collaborating to sponsor a Student Loan Forgiveness Workshop in the CHS-East cafeteria on May 21st for teachers in the area. The workshop is free and dinner will be provided. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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| No comments. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
| Mr. Granda requested to pull J.1 - Minutes of the February 27, 2018 Board meeting from the Consent agenda for a separate vote. |
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| Approve Minutes of the February 27, 2018 Board Meeting. |
Motion to approve the minutes with amendments, Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda stated that on February 27, 2018, he incorrectly reported the Motion and Second from Closed Session - Item #E.5 - to terminate the Superintendent's contract. The Motion was made by Granda and seconded by Coronado. The minutes will be amended. |
Minutes of the Feb. 27th Board Meeting (corrected)
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached: - CHS – Los Angeles, CA (03/20/2018)
- CHS Dance Club – Anaheim, CA (03/21/2018)
- CHS East ROP – Northridge, CA (03/23/2018)
- CHS – Riverside, CA (03/24/2018)
- CHS/Theatre Arts – Los Angeles, CA (03/24/2018)
- CHS/Theatre Arts – Upland, CA (03/28/2018)
- Tilley Elementary – San Francisco, CA (04/10/2018)
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- CHS – ASB – Cost to District $1,600
- CHS Dance Club – VAPA – Cost to District $300
- CHS East ROP – ROP – Cost to District $3,000
- CHS – ASB – Cost to District $1,950
- CHS/Theatre Arts – Drama/Theatre – Cost to District $1,525
- CHS/Theatre Arts – VAPA – Cost to District $2,800
- Tilley Elementary – LCFF – Cost to District $1,300 – Cost per student $340 ($10 x 34 students)
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
Administration is recommending approval of the overnight field trips and day trips over 150 miles. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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CONSENT 3-13-18
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As part of Central Unified School Districts ongoing commitment to going green, reducing emissions, and improving the quality of life for their students and community. The District is seeking funds to expand the School Bus fleet and implement cleaner fuel technology.
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The District has applied for a grant to add two 2019 Blue Bird T3RE All-Electric School Buses from Congestion Mitigation and Air Quality Improvement (CMAQ) Program. A requirement for the grant is a resolution be adopted supporting and implementing timely use of funding and project delivery schedules for federal transportation project selection for Federal Transportation Act: FAST Act.
Administration is requesting the use of a competitively-bid cooperative (“piggyback”) purchase agreement between A-Z Bus Sales and the Waterford Unified School District of Stanislaus County. |
| The total cost of this project is $739,861.58. The CMAQ grant is for $654,999.48 and the District will provide $84,862.12 from General Fund. |
| Administration is requesting the Board Adopt Resolution #17/18-32 Fast Act and AB1012 for CMAQ Grant to Add Two Electric Buses and Use of Piggyback Bid Between Waterford Unified School District and A-Z Bus Sales. |
Administration is requesting the Board Adopt Resolution #17/18-32 Fast Act and AB1012 for CMAQ Grant to Add Two Electric Buses and Use of Piggyback Bid Between Waterford Unified School District and A-Z Bus Sales. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Resolution #17/18-32 FAST Act AB1012
2) CMAQ Grant
3) Waterford Piggyback Bid
4) A-Z Vehicle Quote
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Case# 17-18-051
Case# 17-18-054
Case# 17-18-055
Case# 17-18-056
Case# 17-18-059
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Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| With the appointment of Interim Superintendent, Kelly Porterfield, review, discussion and approval of proposed agreement is required. |
| To be determined. |
| Approval is recommended. |
Approval is recommended. Passed with a motion by Mr. Rama Dawar and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Mr. Granda read the following statement:
"The Brown Act requires that the Board make an oral report in Open Session before taking final action on an employment agreement for a local agency executive, summarizing any proposal change in compensation, including changes in salary and/or fringe benefits constitution (compensation)with this request. The district is providing this oral summary of the salary and fringe benefits set forth by the Interim Superintendent employment agreement between Mr. Kelly Porterfield and Central Unified School District. The Interim Superintendent's term of employment begins on March 6, 2018 and will continue until the Superintendent position is filled and a new Superintendent reports to duty. The Interim Superintendent compensation includes annual salary in the amount of $171,222.32, which equals to Mr. Porterfield's current salary as District Chief Business Officer, plus a 5% differential, paid health and dental, vision and other fringe benefits is in the same manner and subject the same ligations (limitations) as the district other management employees, paid vacation at the rate of 23 days per calendar, which is the number of vacation days Mr. Porterfield receives as a Chief Business Officer, and the same holidays provided as district as other management. This concludes my report summary compensation and paid pursuit of Interim Superintendent agreement. I will now open it up for discussion and action."
There were no further comments. |
Interim Superintendent Employment Agreement
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The purpose of Autism Awareness week is to focus public attention on the needs of students and their families and to recognize the educators and services that meet those needs. Recognizing the importance of autism awareness, supporting efforts to increase funding for research into the causes of autism, providing supports and services to people affected by autism and, to improve training and support for individuals with who care for people with autism. The United Nations declared a World Autism Awareness Day, to be observed every year beginning in 2008, increasing public awareness worldwide of the need to support individuals with autism and the family members, teachers, physicians, and other professionals who care for individuals with autism.
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Central Unified School District joins the Autism Community in this celebration which recognizes the efforts of all who promote educational opportunities for students with Autism.
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Autism Awareness activities are supported by donations from families within the Autism Community in Central Unified School District. There is no cost to the District.
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| Administration is recommending adoption of Resolution #17/18-36 declaring April 16-20, 2018 as Autism Awareness Week in Central Unified School District. |
Administration is recommending adoption of Resolution #17/18-36 declaring April 16-20, 2018 as Autism Awareness Week in Central Unified School District. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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2018 Autism Awareness Week
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The purpose of the Week of the Young Child is to focus public attention on the needs of young children and their families and to recognize the early childhood programs and services that meet those needs. The Week of the Young Child is an annual celebration sponsored by the National Association for the Education of Young Children (NAEYC), the world's largest early childhood education association, with nearly 90,000 members and a network of over 300 local, state, and regional Affiliates. The Week of the Young Child is a time to plan how we--as citizens of a community, of a state, and of a nation--will better meet the needs of all young children and their families.
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Central Unified School District joins Fresno County in this celebration in a countywide attempt to recognize the efforts of all who promote early childhood care and education, and support families in the education of their children.
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None.
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| Administration is recommending adoption of Resolution #17/18-38 declaring April 16-20, 2018 as Week of the Young Child "Celebrating Our Youngest Years”. |
Administration is recommending adoption of Resolution #17/18-38 declaring April 16-20, 2018 as Week of the Young Child "Celebrating Our Youngest Years”. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Week of the Young Child 2018
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following request for an overnight field trip, preliminary approved June 13, 2017, is attached: - Saroyan Elementary School - Sonora, CA (3/14/2018)
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- Saroyan Elementary- ASB/Fundraising - Cost per students $16,560 ($230 x 72 students)
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| Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
Administration is recommending approval of the overnight field trips and day trips over 150 miles. Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Field Trips
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Pursuant to the Charter Schools Act of 1992 (Ed. Code § 47600 et seq.) and Board Policy 0420.4, a charter school petition proposing to operate a charter school that will operate within the geographic boundaries of the District may be submitted to the District’s Governing Board after meeting specified signature requirements. The Governing Board is required to hold a public hearing and either grant or deny the charter petition following receipt by the Governing Board of the charter petition.
In order to commence the statutory timelines and to facilitate the scheduling of the Governing Board’s action on the petition, the charter for Augustus Academy for Creative Arts and Technology Charter School is being submitted for receipt by the Governing Board at its regular public meeting. |
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Timeline for review of petition: - March 13, 2018: Receive petition filed for Augustus Academy for Creative Arts and Technology
- April 10, 2018: Conduct public hearing to determine the level of support for the petition
- May 8, 2018: Approve/ Deny the request to approve the petition
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Staff time to review charter petition
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| Administration is recommending the Board approve receipt of the petition from Augustus Academy for Creative Arts and Technology. |
Administration is recommending the Board approve receipt of the petition from Augustus Academy for Creative Arts and Technology. Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Augustus Academy Charter Petition
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As required by Government Code Section 3547-3547.5, the initial proposal from the Central Unified Teacher's Association/NEA Chapter 961 to Central Unified School District will be officially received.
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In compliance with Government Code Section 3547, a public hearing will be held prior to adopting the initial proposal from Central Unified Teacher's Association/CUTA/NEA Chapter 961 to Central Unified School District, affording an opportunity for the public to be informed and provide input.
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Administration recommends that the Board hold a public hearing and adopt the initial proposal from Central Unified Teacher's Association/NEA Chapter 961 to Central Unified School District.
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Administration recommends that the Board hold a public hearing and adopt the initial proposal from Central Unified Teacher's Association/NEA Chapter 961 to Central Unified School District. Motion to open a public hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to close the public hearing, Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to approve the contract openers, Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| There were no comments during the public hearing. |
Contract Reopeners - CUTA to CUSD - 2018-19
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As required by Government Code Section 3547-3547.5, the initial proposal from Central Unified School District to Central Unified Teacher's Association/NEA Chapter 961 will be officially received.
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In compliance with Government Code Section 3547, a public hearing will be held prior to adopting the initial proposals from Central Unified School District to Central Unified Teacher's Association/NEA Chapter 961, affording an opportunity for the public to be informed and provide input.
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Administration recommends that the Board hold a public hearing and adopt the initial proposals from Central Unified School District to Central Unified Teacher's Association/NEA Chapter 961.
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Administration recommends that the Board hold a public hearing and adopt the initial proposals from Central Unified School District to Central Unified Teacher's Association/NEA Chapter 961. Motion to open a public hearing, Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to close the public hearing, Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to approve the contract openers, Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| There were no comments during the public hearing. |
Contract Reopeners - CUSD to CUTA - 2018-19
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- Educational Services received a donation of Leotards, Tights, Ballet and Jazz Shoes, value $636.98 from Friends of the Dance and $300.00 from Angela y Sermeno-Pearson for STEM/GATE (Science Fair).
- Saroyan Elementary School received a donation of $1,627.97 from PG&E for specified teachers.
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None.
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| Administration is recommending the Board accept Gifts to the District. |
Administration is recommending the Board accept Gifts to the District. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District
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A copy of each contract to be ratified is included.
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- Aztec Software Associates, Inc. - GED HiSet Software (C.L.A.S.S.)
- Surveillance Integration, Inc. - Glacier & McKinley Camera Repair (Maintenance)
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Contracts have been budgeted for school year.
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Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Aztec Software Associates, Inc.
2) Surveillance Integration, Inc.
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The warrant list for February 2018 is included. A copy of the list is also available in the Business Office for review by the general public.
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| The warrant list includes 699 warrants, valued at $6,368,383.86. |
Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board Ratify the Warrant List for February 2018.
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Administration is recommending the Board Ratify the Warrant List for February 2018. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Warrant List February 2018
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Teague Elementary School has a Fire Alarm and Public Address (P.A.) System that has not been working up to District standards and needs to be replaced and upgraded.
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On February 23, 2018, the Facilities Planning Department opened bids for Project #1617-109 Teague Elementary Fire Alarm & P.A. System Replacement, the bid summary is included. Magnetar.us, Inc. is the low bidder with a bid of $199,000.00.
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| The project will be funded by the QZAB. |
| Administration is recommending the Board Approve Bid #1617-109 Teague Elementary Fire Alarm & Public Address System Replacement. |
Administration is recommending the Board Approve Bid #1617-109 Teague Elementary Fire Alarm & Public Address System Replacement. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Teague Fire Alarm & PA System Project #1617-109 Budget
2) Teague Fire Alarm & PA Project #1617-109 Layout
3) Teague File Alarm & PA System Project #1617-109 Bid Summary
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Due to the increasing cost of security services Request for Proposal (RFP) was conducted.
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| RFP #1969-1972-3 Security Guard and Patrol Services closed on November 8, 2017. Three proposals were submitted and Alltech Industries, Inc. was the lowest responsible bidder. |
| The cost of security services will be approximately $78,768.88 and will be funded by General Fund. The District will see a savings of $12,867.44. |
| Administration is recommending the Board approve Request for Proposal (RFP) #1969-1972-3 Security Guard and Patrol Services. |
Administration is recommending the Board approve Request for Proposal (RFP) #1969-1972-3 Security Guard and Patrol Services. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Atkins asked about the deviation in the bids. Why is there such a wide span and what are we currently paying for services with CIS? Mr. Porterfield said, when we originally did their contract, they were about $12,000 more than this $78,768. Mr. Atkins asked about the $50,000 to $60,000 deviation. What are we losing out on, is it going to be equivalent? Mr. Porterfield said they will find out during the contract, if they under serve us, we will have the opportunity to go back out for bid. Mr. Atkins asked if this is a new firm to the area. Mr. Porterfield said it's a smaller firm in the area. |
1) RFP No. 1969-1972-3 Security Guard and Patrol Services Bid Tally
2) Alltech Industries, Inc. Proposal
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On June 28, 2016 the Board approved the Implementation Plan of Bond projects. The Modernization of Roosevelt Elementary School is included on the approved list. The modernization will upgrade infrastructure and finishes. The school is over 50 years old and modernization work has not taken place.
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On March 5, 2018 the Facilities Planning Department opened bids for project #1718-105, Roosevelt Elementary School Modernization. There were only two bidders. The lowest responsible bidder is Durham Construction Company, Inc. with the bid amount of $7,400,000.00. - Increased prices due to saturated public works bidding market, limited skilled labor force, increased prices to offset schedule overruns.
- Current market conditions have negatively impacted other Central Valley School Districts (as of now Districts affected are Fresno USD, Firebaugh USD, Hanford USD, Clovis USD)
- Options to hedge against Construction Cost Inflation (CCI): Reduce scope to upgrade infrastructure or only classroom finishes, alternative project delivery method, package phases into smaller projects.
- Material shortage cause longer lead times and higher prices.
- Smaller contractor pool in the Central Valley decreases competition.
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Estimated costs for the project are approximately $4,777,664.00 and will be funded through QZAB and State Matching Funds. - Rebid with same conditions does not guarantee better pricing
- Awarding at high price can affect funding for New High School and other projects.
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Administration is recommending this item be placed on the April 10, 2018 Board Agenda for Action to review, reject, or award.
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Administration is recommending this item be placed on the April 10, 2018 Board Agenda for Action to review, reject, or award. Motion to reject bid, Passed with a motion by Mr. Richard Solis and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Bids received were significantly higher than proposed budget. Mr. Porterfield suggested that the bids could be rejected and staff would review the scope of the project to determine if plans could be scaled down or changed to compensate for the higher than anticipated costs. |
1) Roosevelt Modernization Project #1718-105 Budget
2) Roosevelt Modernization Project #1718-105 Phasing Schedule
3) Roosevelt Modernization Project #1718-105 Site Plan
4) Roosevelt Modernization Project #1718-105 Bid Summary
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Each year, school districts must revise their adopted budget to reflect changes attributable to the State’s adopted budget and changes to revenue and expenditures through the course of the year. The Fresno County Office Superintendent of Schools (FCSS) is required to review and report to the State regarding school districts fiscal solvency. The milestones are the July 1st budget adoption, the 45 day revision after state adopts the budget, Unaudited Actuals, and the First and Second Interim Reports. The next required budget analysis and certification is state regulated by AB1200 requiring school districts to take a snapshot of budget and financial activity as of January 31st of each year (Second Interim Budget Report) and to report how well the District is performing relative to its budgeted revenue and expenditure assumptions. The First Interim Report was presented and approved on December 12, 2017. The District has received a letter concurring with the District’s Positive Certification at First Interim from Fresno County Superintendent of Schools.
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Revenues - $2.9M increase in total revenues due to adjustments in LCFF Revenue, Federal Awards, Bus Grants, Chromebook Lease, After School Program, Surplus Sales
Expenditures - $1.9M increase in total expenses due to adjustments in staffing costs, supplies, Outside Services, Capital Equipment/Vehicles, Buses, Chromebook Purchase
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| The Second Interim is a status report. |
| Administration is recommending the Board approve the Second Interim Report with a Positive Certification for submission to FCSS. |
Administration is recommending the Board approve the Second Interim Report with a Positive Certification for submission to FCSS. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Porterfield presented a PowerPoint slideshow, outlining the differences between the 1st Interim and 2nd Interim Budgets. Mr. Coronado stated: "So just for the record, we have a budget of $215 million? Mr. Porterfield said, we have a budget, if you include other funds, I believe you're correct, it's roughly that, but when you talk about the budget report, our total revenue is right around $175,931 million. Mr. Coronado asked if that includes federal money we get for meals. Mr. Porterfield said it would. Mrs. Cox asked if we have ever had a $24 million budget surplus. Mr. Porterfield said we do not. Mr. Coronado asked if we have $21 million unappropriated besides the $9 million we have for a rainy day. Mr. Porterfield said that we have roughly $30+ million total available reserves and any other unallocated amount. Mr. Porterfield provided information regarding ending fund balance, the big picture, staffing, and projecting into multiple years. Mrs. Cox asked if this is considered part of our Board-required reserve. Mr. Porterfield said it is not, the 5% is. |
1) Second Interim Budget Report PowerPoint
2) Second Interim Budget Report 3-13-18
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached:
- CHS MECHA – Los Angeles, CA (04/03/2018)
- CHS Choir – San Francisco, CA (04/06/2018)
- CHS Swim & Dive – Walnut, CA (04/13/2018)
- Pershing FFA – Anaheim, CA (04/22/2018)
- CHS FCCLA – Fresno, CA (04/28/2018)
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- CHS MECHA – MECHA – Cost to District: $2,100
- CHS Choir – ABS Fundraising – Cost to District: $4,600
- CHS Swim & Dive – Athletics & Boosters – Cost to District:$3,500
- Pershing FFA – Ag Incentive – Cost to District - $2976 Cost Per District $$360 ($120 x 3 students)
- CHS FCCLA – ABS Funds/CTEIG – Cost to District $8,200
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| Administration is recommending this item be placed on the April 10, 2018, Board Agenda for Action. |
| Moved to consent. |
Field Trips
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On the direction of the Board a RFP was issued November 20, 2017 soliciting proposals for general legal services concerning public education law. Proposals were due December 8, 2017, at 2:00 pm.
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| Interviews were scheduled with the respondents on February 23, 2018. Montoy Law Corporation / Aleshire & Wynder LLP was the only firm that attended the scheduled interview and was selected for recommendation. |
| Legal Services are funded by the General Fund. |
| Administration is requesting this item be placed on the April 10, 2018, Board Agenda for Action. |
| Moved to action. |
Montoy Law Corporation/Aleshire & Wynder, LLP. Proposal
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Mr. Porterfield reported there were elementary conferences at all sites this week; congratulated Varsity Cheer and basketball team who both took Valley Championships; 10 student qualified for State History Day; Kinder registration March 6th and Preschool Registration this week as well.
Mr. Coronado reported that he attended the March 7th Measure C Bond Oversight Committee meeting. Mr. Porterfield and Mr. Contreras reviewed several audits and gave a project status report. Mr. Contreras also gave the committee a tour of Tilley Elementary, which will open 2019. On March 9th, I attending the Foundation for Central Schools meeting, and the committee's been working real hard and getting ready for the Janessa Ramirez fundraiser, scheduled for April 21st, and ticket are available, but going fast. |
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| The next regular board meeting will be held on Tuesday, April 10, 2018 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 7:58 pm. |
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| Present | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Present | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Kelly Porterfield |
| Present | Mr. Richard Solis |
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