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REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
January 09, 2018 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS WAYNE "HONDO" HODGE PERFORMING ARTS CENTER 3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722 6:00 P.M. CLOSED SESSION IN THE BOARD ROOM 7:00 P.M. OPEN SESSION IN THE PAC

A. CALL MEETING TO ORDER
B. ATTENDANCE
C. ADOPT AGENDA
D. CLOSED SESSION
D.1. STUDENT DISCIPLINE - Education Code Section 48900 et. seq.
Quick Summary / Abstract:
Case# 17-18-033
Case# 17-18-034
Case# 17-18-036
Case# 17-18-037
Case# 17-18-038
D.2. CERTIFIED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Retirements - 1
B) Substitutes - 11
C) Coaches - 10
D.3. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Assignments - 8
B) Resignations - 3
C) Reclassification - 4
D) 39 Month List - 3
E) Promotion - 5
F) Transfer - 1
G) Seasonal/Other - 1
H) Student Workers - 1
I) Workability - 1
J) Substitutes - 6
D.4. EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/LITIGATION/COMPLAINTS - Government Code Section 54957
D.5. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section 54957.6
Quick Summary / Abstract:
Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources and Cesar Granda, President - Board of Trustees
Employee organization: CUTA and CSEA
Unrepresented Employee: Superintendent
D.6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Government Code Section 54956.9(b)
Quick Summary / Abstract:
CASE #RMA-001561
Rationale:
Legal and/or damage claims for Property and Liability matters are handled through the District's Self-Insurance Joint Power Association (JPA). California Risk Management Authority (CRMA). Upon receipt of a property or liability claim, the District forwards the claim to CRMA for review. CRMA makes a determination to accept or reject and provide the District its recommendation.
 
Comments:
CRMA is recommending the attached claim be denied. The subject claim in included and is on file in the District's Business Office.
Recommended Motion:
Administration is recommending the Board deny Claim against District.
E. 7:00 P.M. - RECONVENE IN OPEN SESSION AND REPORT FINAL ACTIONS FROM CLOSED SESSION, IF ANY
F. PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
Kelly Porterfield, Assistant Superintendent - Chief Business Officer
G. NATIONAL ANTHEM
Quick Summary / Abstract:
Central High School Choir - Jacob Bailey, Director
H. PRESENTATIONS/REPORTS
H.1. SCHOOL ACTIVITIES PRESENTATIONS
Quick Summary / Abstract:
Nathan Casares, ASB President - CHS-East Campus
H.2. EMPLOYEE ASSOCIATION HIGHLIGHTS
H.2.a. CENTRAL UNIFIED TEACHERS ASSOCIATION (CUTA)
H.2.b. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA)
I. COMMENTS FROM THE PUBLIC
Quick Summary / Abstract:
Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
J. CONSENT AGENDA
Quick Summary / Abstract:
In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda.  Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322)
J.1. APPROVE MINUTES OF THE PREVIOUS BOARD MEETING
Recommended Motion:
Approve Minutes of the December 12, 2017 Board Meeting.
Attachments:
Minutes of the previous meeting
J.2. APPROVE OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis) Was edited within 72 hours of the Meeting
Rationale:
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
 
Comments:

The following request for a day field trip over 150 miles is attached:

  • CHS West - VAPA - Los Angeles, CA (02/23/2018)
Financial Impact:
CHS West - VAPA Cost to District - $1,900
Recommended Motion:
Administration is recommending approval of the  day trip over 150 miles.
Attachments:
CONSENT 01-09-2018
J.3. RECEIVE INFORMATION REGARDING EMPLOYEE OUT OF STATE TRAVEL (K. Davis)
Rationale:
Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
 
Comments:

The following request for out-of-state travel is attached:

  • California Association of Directors of Activities- Reno, Nevada
Financial Impact:
  • Registration, lodging, transportation and meals
  • Cost $861.00  LCFF Budget
Recommended Motion:
Administration is recommending approval of Employee Out of State travel.
Attachments:
CADA State Convention
J.4. APPROVE SCHOOL CONNECTED ORGANIZATIONS (K. Porterfield)
Rationale:
Board Policy 1230 School-Connected Organizations requires that groups desiring to be recognized as a School-Connected Organization with the District shall request authorization from the Board.
 
Comments:

The following School-Connected Organization is requesting to be considered a certified non-profit organization.

  1. Glacier Point Middle School PTA (New)
Financial Impact:
None.
Recommended Motion:
Administration is requesting the Board Approve School Connected Organizations.
Attachments:
1) Glacier Point Middle School PTA
K. ACTION ITEMS
K.1. STUDENT DISCIPLINE CASES
Comments:
Case# 17-18-033
Case# 17-18-034
Case# 17-18-036
Case# 17-18-037
Case# 17-18-038
K.2. ELECT BOARD MEMBER TO REPRESENT THE DISTRICT ON THE EXECUTIVE BOARD FOR THE FRESNO COUNTY TRUSTEE ASSOCIATION (C. Granda)
Attachments:
2016 Letter from Fresno County School Trustees Assoc Nomination
K.3. APPROVE REVISED BOARD POLICIES (K. Davis)
Rationale:
Board policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary.
 
Comments:

Attached are copies of current Board Policies as well as Gamut recommended revisions.

  • BP 0400 Comprehensive Plans (no AR)
  • BP 0460 LCAP
  • BP 0500 Accountability (no AR)
  • BP 6020 Parent Involvement
  • BP 6161.1 Selection and Evaluation of Instructional Materials
  • BP 6173.2 Education of Children of Military Families
Financial Impact:
There are no direct financial implications.
Recommended Motion:
Administration is recommending approval of the attached Board Policy revisions.
Attachments:
00) BP Revisions Summary
01) BP 0400 - new
02) BP 0400 - Gamut
03) BP 0460 revised
04) BP 0460 Gamut
05) AR 0460
06) BP 0500 revised
07) BP 0500 Gamut
08) BP 6020 revised
09) BP 6020 Gamut
10) AR 6020
11) BP 6161.1 revised
12) BP 6161.1 Gamut
13) AR 6161.1
14) E 6161.1
15) BP 6173.2 revised
16) BP 6173.2 Gamut
17) AR 6173.2
K.4. ADOPT RESOLUTION #17/18-24 PERMANENT INTERFUND TRANSFER TO SPECIAL RESERVE FUND FOR CAPITAL OUTLAY PROJECTS (K. Porterfield)
Rationale:
Education Code 17582 provides authorization for permanent fund transfer at the direction of the District's Governing Board.
 
Comments:
Resolution #17/18-24 authorizes District Administration to request from Fresno County Superintendent of Schools and Fresno County Treasurer to transfer funds from General Fund 01 to Special Reserve Funds  for Capital Outlay Projects Fund 40.
Financial Impact:
No fiscal impact, funds are included in the First Interim Budget Report.
Recommended Motion:
Administration is requesting the Board Adopt Resolution #17/18-24 Permanent Interfund Transfer to Special Reserve Fund for Capital Outlay Projects.
Attachments:
Res. #17/18-24 Interfund Transfer from Gen Fund to Reserve Fund for Capital Outlay
K.5. HOLD A PUBLIC HEARING REGARDING EXCHANGE AND DEDICATE AND CONVEY REAL PROPERTY: APN: 442-280-14 AND APN 442-280-15 (K. Porterfield)
Rationale:
The Board approved construction of the permanent buildings for Hanh Phan Tilley Elementary School on August 8, 2017.  As part of the project, the City of Fresno requires Weldon Avenue to be constructed on the south end of the District property and re-aligned with Weldon Avenue on the west side of Valentine Avenue.
 
Comments:
In order to construct Weldon Avenue, approximately, 9100 sq. ft. of land is required from Fresno City Blessing Church.  With the realignment, a land remnant of approximately, 17,000 sq. ft. is left on the south side of Weldon Avenue.   In lieu of a cash payment, the District will exchange the 17,000 sq. ft. remnant to Fresno City Blessing Church and will install a 6’ chain link fence on the Fresno City Blessing Church north property line.

The adoption of Resolution #17/18-23 declares the Board's intent to dedicate and convey the real property identified as APN: 442-280-14 AND APN 442-280-15 to Fresno City Blessing Church and notices that a Public Hearing will be held on January 9, 2018, for the public to ask any questions.
Financial Impact:
The estimated cost of the fence is to be determined.
Recommended Motion:
Administration is recommending the Board Hold a Public Hearing Regarding Exchange and Dedicate and Convey Real Property: APN: 442-280-14 and APN: 442-280-15.
Attachments:
1) Res. #17/18-23 Declaring Intention to Exchange, Dedicate & Convey Real Property
2) Agreement for Exchange of Real Properties and Joint Escrow Instructions
3) Appraisal Report of Weldon Avenue Right of Way
4) Notice of Adoption Declaring Intention and Convey Real Property
K.6. ADOPT RESOLUTION 17/18-18 REGARDING DEDICATION OF EASEMENT TO CITY OF FRESNO FOR DEVELOPMENT OF GETTYSBURG AVENUE – APN 512-070-57ST (K. Porterfield)
Rationale:
In 2007, the District constructed Harvest Elementary School and as part was required to procure an easement (APN 512-070-57ST) and construct a water pipeline. The easement is along the future Gettysburg Avenue between north Bryan Avenue and north Hayes Avenue.  Upon completion of the pipeline, the District was required to dedicate the easement and services to the City of Fresno.  The City deferred the project until the new high school was to be constructed; due to slow housing development.
 
Comments:
As a condition of the City’s approval of Tract Map 6056, Developer is required to improve the west Gettysburg alignment, including the construction and installation of a water main in the District’s easement (APN 512-070-57ST).

The District’s easement, together with other real property is necessary to complete the west Gettysburg Avenue improvements between north Bryan Avenue and north Hayes Avenue.  The developer of tract map 6056 will construct all services in the future Gettysburg Avenue.

The adoption of Resolution #17/18-18 declares the Board's intent to dedicate and convey the real property identified as APN #512-070-57ST to the City of Fresno and notices that a Public Hearing will be held on January 23, 2018, for the public to ask any questions.
Financial Impact:
None.
Recommended Motion:
Administration is recommending the Board Adopt Resolution #17/18-18 Regarding Dedication of Easement to City of Fresno for Development of Gettysburg Avenue – APN 512-070-57ST.
Attachments:
1) Resolution #17/18-18 Declaring Intent to Dedicate Real Property APN 512-070-57ST
2) Notice of Adoption of Resolution
K.7. RATIFY FUND TRANSFERS FOR NOVEMBER 2017 (K. Porterfield)
Rationale:
Revenue and expenditures are transferred between funds on a routine basis to reimburse expenses charged to one fund which ultimately should be charged to another fund. One such case is categorical funds reimbursing or receiving charges from transportation. Another typical transfer is local bond funds or developer fees expenses being moved against State facility revenues, once apportioned.
 
Comments:
Included is a list of fund transfers that have been processed for submission to the Fresno County Superintendent of Schools.
Financial Impact:
None, transactions merely move expenditures from one fund to another without an impact on the district's net ending balance.
Recommended Motion:
Administration is recommending the Board Ratify Fund Transfers for November 2017.
Attachments:
Fund Transfers November 2017
K.8. RATIFY WARRANT LIST FOR DECEMBER 2017 (K. Porterfield)
Rationale:
The warrant list for December 2017 is included. A copy of the list is also available in the Business Office for review by the general public.
 
Comments:
The warrant list includes 440 warrants, valued at $3,700,041.74.
Financial Impact:
Funds have been encumbered from appropriate budgets as listed.
Recommended Motion:
Administration is recommending the Board Ratify the Warrant List for December 2017.
Attachments:
Warrant List December 2017
K.9. DISCUSS AND APPROVE HIGH SCHOOL BOUNDARY SURVEY OPTIONS (K. Porterfield)
Rationale:
The District is scheduled to open a new high school in the year of 2021. New high school attendance boundaries are required to establish independent comprehensive high schools.
 
Comments:

Discuss the following options to gather input from the community on the boundaries for the new high school.

  1.      Formal Survey by 3rd Party
  2.      Community Meetings
  3.      Parent Survey Sent Home
Financial Impact:
Proposed fee is approximately, $45,000.00 and will be funded through Developer Fees.
Recommended Motion:
Administration is recommending the Board Discuss and Approve High School Boundary Survey Options.
Attachments:
Fairbank, Maslin, Maullin, Metz & Associates Proposal
K.10. APPROVE 2016-2017 DEVELOPER FEE COLLECTIONS/EXPENDITURES REPORT (K. Porterfield)
Rationale:
Pursuant to Government Code 66001 and 66006, Developer Impact Fee receipts and expenditures must be reported annually.
 
Comments:
The attached report summarizes total fees collected, total expenditures, and fund balance for the 2016-2017 fiscal year. Fee collection for 2016-2017 was up 17.42% from 2015-2016.
Financial Impact:
Failure to report annual fund activity will result in prohibition of collection, ultimately impacting the facility program. All funds are subject to the District's annual external audit.
Recommended Motion:
Administration is recommending the Board Approve 2016-2017 Developer Fee Collections/Expenditures Report.
Attachments:
2016-2017 Developer Fee Report
K.11. HOLD PUBLIC HEARING AND ADOPT RESOLUTION #17/18-25 DEVELOPER FEE JUSTIFICATION STUDY FOR LEVEL II FEES AND APPROVAL OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EXEMPTION (K. Porterfield)
Rationale:
In accordance with Education Code Section 17260 and Government Code Section 65995, school districts are authorized to collect fees on new residential development for the purpose of constructing or reconstructing school facilities. The purpose of this study is to provide the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees in accordance with the provisions of state law.
 
Comments:
This study presents the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees for new residential and commercial/industrial development in accordance with Education Code Section 17620 and Government Code Sections 65995 and 66001.

Fee increases are implemented sixty (60) days after Board approval of Resolution #17/18-25.
Financial Impact:
The fees for residential development show that the maximum fee of $5.25 per square foot (current fee is $4.58) can be justified.  A fee on commercial and industrial development may be charged as a supplement to the residential fee if the residential fee does not cover the cost of providing school facilities to student from new development; commercial rate is currently $.56 per square foot.
Recommended Motion:
Administration is recommending the Board Hold a Public Hearing and Adopt Resolution #17/18-25 Developer Fee Justification Study for Level II Fees and Approval of California Environmental Quality Act (CEQA) Exemption.
Attachments:
1) Res. #17/18-25 Adoption of Alternative School Facilities Fees & CEQA Exemption
2) School Facility Needs Analysis and Justification Study - November 2017
3) Developer Fee Comparison
K.12. REVIEW/RATIFY CONTRACTS (K. Porterfield)
Rationale:
A copy of each contract to be ratified is included.
 
Comments:
  1. California Teaching Fellows Foundation - Teaching Fellows Staff (Tilley)
  2. California Teaching Fellows Foundation - Teaching Fellows Staff (Roosevelt)
  3. CSU Foundation - SpecEd and Behavioral Program (Special Education)
  4. Education and Leadership Found - DELAC Parent Presentation (Educational Services)
  5. Quad Knopf, Inc. - Labor Compliance Program for Tilley (Facilities)
  6. SimplexGrinnell Corporation - Koligian Stadium Riser Report (Maintenance)
  7. Water Dynamics, Inc. - Water Testing (Maintenance)
Financial Impact:
Contracts have been budgeted for school year.
Recommended Motion:
Administration is requesting the Board ratify contracts for the school year.
Attachments:
1) California Teaching Fellows Foundation
2) California Teaching Fellows Foundation
3) CSUF Foundation
4) Education and Leadership Found
5) Quad Knopf, Inc.
6) SimplexGrinnell Corporation
7) Water Dynamics, Inc.
K.13. ACCEPT GIFTS TO DISTRICT (K. Porterfield)
Comments:
  1. Central High School West received a donation of a 12.5 Cave Classic Cassegrain Telescope, value $8,000.00 from Dr. Ron Nelson, Jason, Farris, FresYes Realty for Science Department.
  2. McKinley Elementary School received a donation of $176.00 from PG&E on behalf of Employee Angela Moore for Cheer.
  3. Saroyan Elementary School received a donation of $1,637.98 from PG&E for classroom.
Financial Impact:
None.
Recommended Motion:
Administration is recommending the Board approve Gifts to the District.
Attachments:
Gift Proposal Forms
L. INFORMATION ITEMS
L.1. RECEIVE INFORMATION REGARDING REVISED BOARD POLICIES (K. Davis/J. Kelejian)
Rationale:
Board policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary.
 
Comments:

Attached are copies of current Board Policies as well as Gamut recommended revisions.

  • BP 4131 – Staff Development (no AR)
  • BP 4231 – Staff Development (no AR)
  • BP 4331 – Staff Development (no AR)
  • BP 1312.3 – Uniform Complaint Procedures
  • BP 4112.2 – Certification
  • BP 6112 – School Days
  • BP 6170.1 – Transitional Kindergarten (no AR)
  • BP 6174 – Education for English Learners

Board Policies to be deleted:

  • BP 0420.1 – School Based Programs
  • BP 0520.4 – Quality Education Investments
  • BP 5145.8 – Refusal to Harm Animals (AR only)
  • BP 5149 – At Risk Students
  • BP 6161 – Equipment, Books and Materials
  • BP 6162.52 – High School Exit Examination
  • BP 4112.61/4212.61/4312.61 – Employment References (AR only)
Financial Impact:
There are no direct financial implications.
Recommended Motion:
Administration is recommending this item be placed on the next Board Agenda for Action.
Attachments:
00) BP Revisions Summary
01) BP 4131 (revised)
02) BP 4131 Gamut
03) BP 4231 (revised)
04) BP 4231 Gamut
05) BP 4331 (revised)
06) BP 4331 Gamut
13) BP 1312.3 (revised)
14) BP 1312.3 Gamut
15) AR 1312.3
16) BP 4112.2 (revised)
17) BP 4112.2 Gamut
18) AR 4112.2
28) BP 6112 (revised)
29) BP 6112 Gamut
30) AR 6112
33) BP 6170.1 (revised)
34) BP 6170.1 Gamut
35) BP 6174 (revised)
36) BP 6174 Gamut
37) AR 6174
L.2. RECEIVE INFORMATION REGARDING OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached:

  • CHS Theatre Arts – Shaver Lake, CA (01/26/2018)
  • CHS West Ag – Arbuckle, CA (02/02/2018)
  • CHS Sophomore AVID – Sacramento, CA (02/07/2018)
  • CHS West Ag – Visalia CA (02/16/2018)
  • CHS Pep & Cheer – Anaheim, CA (02/21/2018)
  • CHS Wrestling – Bakersfield, CA (03/01/2018)
  • CHS West Ag – Davis, CA (03/03/2018)
  • Houghton-Kearney Elementary – Sonora, CA (03/05/2018)
  • Glacier Point AVID -  Palo Alto, CA  (03/08/2018)
  • Rio Vista  Middle School GATE – Los Angeles, CA (03/09/2018)
  • CHS West Ag – Chico, CA (03/09/2018)
  • CHS Track & Field – Ventura, CA (03/10/2018)
  • GATE – Various Elementary Schools – Sacramento, CA (03/13/2018)
  • GATE – Various Elementary Schools – Sacramento, CA (03/15/2018)
  • CHS Track & Field – Palo Alto, CA (03/31/2018)
  • CHS Track & Field – Arcadia, CA (04/06/2018)
  • CHS Track & Field – Sacramento, CA (04/28/2018)
  • CHS West Ag – San Luis Obispo, CA (05/04/2018)
  • Possible Winter Sports Playoffs -  Dates & locations TBA
Financial Impact:
  • CHS Theatre Arts – ASB - Cost to District $$800 (20 students x $40)
  • CHS West Ag – Ag Grant/FFA/Ag Boosters – Cost to District $1,225
  • CHS Sophomore AVID  - AVID Budget – Cost to District $2,500
  • CHS West Ag – Ag Incentive Grant/FFA – Cost to District $1,500
  • CHS Pep & Cheer – Athletics/Boosters – Cost to District $10,000
  • CHS Wrestling – Athletics/Boosters – Cost to District $2,000
  • CHS West Ag – Ag Incentive Grant/FFA – Cost to District $175
  • H-K Elementary – H-K  ASB – Cost Per Student  $5,236 (28 students x $187)
  • Glacier Point AVID – AVID – Cost to District $2,500 – Cost Per Student $2,600 (65 students x $40)
  • Rio Vista Middle School GATE – R.V.  GATE – Cost Per student $3,000 (50 students x $60)
  • CHS West Ag – Ag Incentive Grant/FFA – Cost to District $1,850 – Cost Per Student $500 (20 students x $25)
  • CHS Track & Field – Athletics/Boosters – Cost to District $1,500 – Cost Per Student $1,200 (60 students x $25)
  • GATE – Various Elementary Schools  GATE Fundraiser Acct – Cost Per Student $3,850 (154 students  x $25)
Recommended Motion:
Administration is recommending this item be placed on the January 23, 2018, Board Agenda for Action.
Attachments:
INFO 01-09-18
L.3. RECEIVE INFORMATION REGARDING A PUBLIC HEARING AND APPROVAL OF OCTOBER’S QUARTERLY WILLIAMS' UNIFORM COMPLAINT PROCEDURE (K. Davis)
Rationale:
In 2004, in what has become known as the Williams’ Lawsuit Settlement, it was acknowledged for the first time that the state has an obligation to provide California public school students a minimum level of educational necessities: (1) qualified teachers (2) clean, safe, and functional school facilities, and (3) adequate textbooks. The Williams’ Settlement has also established a standard of accountability mechanism for reporting in these three areas. All school districts are required to hold quarterly public hearings and to approve the uniform complaint procedure at that time. A report is then sent to the County Superintendent’s office.
 
Comments:
Principals and departments will compile information for the quarterly report. The information will show if there are deficiencies reported for any of the above three areas. A lack of reported deficiencies indicates that there are sufficient materials for every student, our teaching staff is highly qualified to teach where they are assigned, and our schools are safe, clean and functional. This information will be reported at the January 23rd Board Meeting.
Recommended Motion:
Administration is recommending that the Board hold a public hearing on January 23, 2018 and approve January's Quarterly Williams’ Uniform Complaint Procedure.
Attachments:
Notice of Public Hearing
Williams report for January
L.4. RECEIVE INFORMATION REGARDING AUTHORIZATION TO ISSUE THE ANNUAL SCHOOL ACCOUNTABILITY REPORT CARDS (K. Davis)
Rationale:
Since November 1988, state law has required all public schools receiving state funding to prepare and distribute School Accountability Report Cards (SARC). The purpose of the report card is to provide parents and the community with important information about each public school.  The public may use a SARC to evaluate and compare schools on a variety of indicators such as: demographic data, school safety, the progress of students in achieving state academic achievement standards, fiscal data, condition of facilities, and the extent to which qualified teachers are teaching core academic subjects.
 
Comments:
The Governing Board of each school district shall annually issue a School Accountability Report Card for each school in the district, publicize such reports, and notify parents or guardians of students that a copy will be provided upon request.  School Accountability Report Cards must be posted on the district web site no later than February 1st.
Financial Impact:
SARC's are a requirement for schools receiving state and federal funding.
Recommended Motion:
Administration is recommending this item be placed on the January 23, 2018  Board Agenda for Action.
Attachments:
Biola-Pershing - DRAFT
Central High - DRAFT
CLASS - DRAFT
El Capitan - DRAFT
Glacier Point - DRAFT
Harvest - DRAFT
Herndon-Barstow - DRAFT
Houghton-Kearney - DRAFT
Liddell - DRAFT
Madison - DRAFT
McKinley - DRAFT
Pathway Comm Day - DRAFT
Pathway Elem Comm Day - DRAFT
Pershing Continuation - DRAFT
Polk - DRAFT
Rio Vista - DRAFT
River Bluff - DRAFT
Roosevelt - DRAFT
Saroyan - DRAFT
Steinbeck - DRAFT
Teague - DRAFT
Tilley - DRAFT
L.5. RECEIVE INFORMATION ON LCAP ANNUAL UPDATE (K. Davis)
Rationale:
The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. The LCAP provides an opportunity for local educational agencies (LEAs) to share their stories of how, what, and why programs and services are selected to meet their local needs.
 
Comments:
The LCAP and Annual Update Template must be completed by all LEAs each year. A timeline for the annual update and the development of an LCAP Guidance Committee to increase parent engagement and collective participation will be presented to the Board of Trustees for input and discussion.
Recommended Motion:
This item is provided for information only.
Attachments:
2017 LCAP Guidance Committee
Calendar CUSD LCAP 2017-18 Timeline
L.6. RECEIVE INDEPENDENT AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2017 (K. Porterfield)
Rationale:
Public school districts are required to submit an independent financial audit to the Fresno County Office of Education (FCOE) and the State Controller's Office following each fiscal year. No action is necessary. Findings in the audit will be corrected and presented to the Board.
 
Comments:
Included is a copy of the annual independent auditor's report for the fiscal year ending June 30, 2017. A representative of the audit firm of Crowe Horwath, LLP is present to comment on the audit findings and respond to questions.

The auditor's report has been completed and submitted to the FCOE and State Controller's office.
Financial Impact:
Audit findings will be presented at the Board Meeting.

The annual audit services are budgeted and have been expended from the 2017-2018 General Fund.
Recommended Motion:
Administration is recommending that the Board receive the independent audit report for fiscal year ending June 30, 2017.
Attachments:
Audit Report for Year Ending June 30, 2017
L.7. RECEIVE INFORMATION REGARDING NOTICE OF COMPLETION FOR HERNDON-BARSTOW ELEMENTARY PLAYCOURT RECONSTRUCTION #1617-113 (K. Porterfield)
Rationale:
The playcourt at Herndon-Barstow School was in need of major repair and required reconstruction to prevent potential risk to student safety.
 
Comments:
The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion.  A copy of the Notice of Completion to be filed at the County is attached.
Financial Impact:
The contract amount was $277,500.00. The project was funded through Deferred Maintenance.
Recommended Motion:
Administration is recommending this item be placed on the January 23, 2018 Board Agenda for Action.
Attachments:
Notice of Completion - H-B Playcourt Reconstruction
M. ADVANCE PLANNING
Attachments:
Board Calendar
N. SUPERINTENDENT/BOARD COMMUNICATIONS
O. ADDITIONAL INFORMATION AND CLOSING COMMENTS
P. NEXT MEETING
Quick Summary / Abstract:
The next regular board meeting will be held on Tuesday, January 23, 2018 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.
Q. ADJOURNMENT
R. MISCELLANEOUS
R.1. THANK YOU LETTERS
Attachments:
Thank You Letters

Published: January 5, 2018, 2:01 PM

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