REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
September 12, 2017 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order at 6:00 pm by President Granda. |
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| All members were in attendance with the exception of Mr. Dawar. |
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Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:01 pm. |
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Case# 17-18-001
Case# 17-18-002
Case# 17-18-003
Case# 17-18-004 |
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A) Assignments - 4
B) Substitutes - 4
C) Coaches - 4
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Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Assignment – 13
B) Retirement – 2
C) Resignation – 6
D) Promotion – 4
E) Transfer – 2
F) Substitutes – 10 |
Passed with a motion by Mr. Richard Atkins and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources and Cesar Granda, President - Central USD Board of Trustees
Employee organizations: CUTA and CSEA
Unrepresented Employee: Superintendent
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| No action. |
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| Open Session was reconvened at 7:02 pm and Mr. Granda reported the action that was taken during Closed Session. |
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| Ketti Davis, Assistant Superintendent - Educational Services |
| Mrs. Davis led the Pledge of Allegiance. |
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| Glacier Point Middle School Choir - Jeff LaRose, Director |
| Glacier Point's choir sang the National Anthem. |
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Summeet Kaur - Central High School-West Campus (updated 9/12/17)
Cereli Diaz and Sarah Ceballos - Pershing Continuation High School
Mariah Pardo - C.L.A.S.S. |
Sumeet Kaur from CHS-West shared that the students sold a lot of t-shirts, are getting ready for homecoming with a Pixar theme, and raised over $500 for those affected by Hurricane Harvey.
Cereli Diaz and Sarah Ceballos shared that Pershing has great, creative teachers. Ag Day, a few months ago, was a highlight to see the expressions on the kids' faces.
Mariah Pardo from CLASS talked about how an alternative school like CLASS isn't for everyone, but it works for those who want to go at their own pace. They have some great upcoming field trips to the Fresno Art Museum, Bitwise and the Fresno Chaffee Zoo. |
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| CUTA President Judee Martinez distributed a California Educator magazine, and shared that Vanessa Knight attended a new teacher conference and is featured in the magazine. Teachers, Jennifer Cox and Annie Zavala, both had their 6th grade students send notes of encouragement to the students of Houston ISD. Jennifer Cox was featured in KMPH FOX26 news for receiving the $1000 grant for One Classroom at a Time. |
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| Steve Balentine, the chapter Vice President, stated there was nothing from CSEA at this time. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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Michael Cruz asked what the plan B is now that the Governor is withholding money from the state?
Laura Bolton stated she had a 3rd request for the meetings to be recorded and placed online. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
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The following request an for overnight field trip over 150 miles is attached: - CHSW AG/FFA - Indianapolis, IN (10/24/2017)
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- CHSW AG/FFA - Ag Incentive Grant/FFA $24,000 ($1,200 x 20) + Cost per student $2,400 ($120 x 20)
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Administration is recommending approval of the attached field trips.
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INFO 8-22-2017
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| The attached list of materials are submitted by Educational Services for declaration as obsolete materials. The materials have been replaced by new adoptions or are no longer in use by the district due to age. |
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| In accordance with the law, obsolete materials will first be offered to teachers, students, parents, and other CUSD community members. Any unclaimed items may be offered to non-profit entities, be discarded, or sold to used textbook retailers. |
Any monies from the sale of obsolete textbooks would go into the Instructional Materials account.
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| Administration is recommending approval of obsolete textbooks and materials. |
Obsolete textbooks
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Each year school districts must certify that the appropriations in their adopted budgets do not exceed the limitations imposed by the Gann amendment.
This calculation places virtually every school district and county office of education at exactly its Gann Limit. Furthermore, if any school agency should, for whatever reason, find itself over its Gann Limit, that agency may adopt a Governing Board resolution increasing its Gann Limit by the amount needed and simply inform the State of California, which shall then reduce the State's Gann Limit by an equal dollar amount.
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Resolution #17/18-06 and GANN calculations are attached. Following Board approval, staff will submit the appropriations limit calculations and adopted resolution to Fresno County Office of Education for submission to the State by September 15, 2017.
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None.
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Administration is recommending Adoption of Resolution #17/18-06 GANN Limit for 2016-2017 and 2017-2018.
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Resolution #17/16-06 GANN Limit for 2016-2017 and 2017-2018
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Case# 17-18-001
Case# 17-18-002
Case# 17-18-003
Case# 17-18-004 |
Passed with a motion by Mr. Phillip Cervantes and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| A tentative agreement has been reached between Central Unified School District and Central Unified Teacher's Association/NEA, Chapter 961, with regards to the 2017-2018 contract reopeners. This tentative agreement has also been ratified by the members of the Central Unified Teacher's Association/NEA, Chapter 961. |
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| Administration is recommending approval of the tentative agreement between Central USD and CUTA/NEA Chapter 961. |
Administration is recommending approval of the tentative agreement between Central USD and CUTA/NEA Chapter 961. Passed with a motion by Mr. Richard Solis and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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CTA Contract with Tentative Agreement (Redline)
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To honor the achievements of Hispanic Americans, the Congress (Public Law 100-402) has authorized and requested the President to issue annually a proclamation designating September 15 through October 15, 2017 as National Hispanic Heritage Month.
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During National Hispanic Heritage Month, we recognize Hispanic Americans for helping shape our national character and strengthen our communities by addressing this year's theme: "Honoring our Heritage. Building our Future." Web and library resources will be made available through school libraries in order to celebrate National Hispanic Heritage Month.
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None.
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| Staff is recommending adoption of Resolution #17/18-09 proclaiming September 15 through October 15, 2017 as National Hispanic Heritage Month. |
Staff is recommending adoption of Resolution #17/18-09 proclaiming September 15 through October 15, 2017 as National Hispanic Heritage Month. Passed with a motion by Mr. Cesar Granda and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Res. #17/18-08 National Hispanic Heritage Month
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A 2005 Act of Congress states that all educational institutions receiving federal funding must observe September 17th as Constitution Day.
As September 17th falls on a weekend this year, Central Unified will observe September 18, 2017 as Constitution Day. |
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To support California educators, the California Campaign for the Civic Mission of Schools (http://www.cms-ca.org) is sponsoring a variety of activities and provide free resources that will be made available to our schools upon adoption of this resolution. Each of the lessons supports at least one of the Civic Mission of Schools Promising approaches and is aligned with the intent of the College, Career and Civic Life (C3) Framework for Social Studies State Standards: - Constitutional Rights Foundation
- Center for Civic Education
- Representative Democracy in America
- State Capital Constitution Display
Students from around the state are encouraged to express themselves about the Constitution with writings and artwork. Our library team is also involved in showcasing books and online resources that inform students about the Constitution and being an active member of our democratic society. |
Minimal, except for regular school supplies, duplication, etc.
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| Staff recommends adoption of Resolution #17/18-09 proclaiming September 18, 2017 as Observance of Constitution Day. |
Staff recommends adoption of Resolution #17/18-09 proclaiming September 18, 2017 as Observance of Constitution Day. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Res. #17/18-09 Constitution Day
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following request for an overnight field trip is attached: - Liddell Elementary School - Sonora, CA (9-25-2017)
Please note: this field trip was taken to the Board and approved, for preliminary dates, on 6-13-2017. |
- Liddell Elementary School - Cost to parents $25,230 (87 students x $290)
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| Administration is recommending approval of the overnight field trip. |
Administration is recommending approval of the overnight field trip. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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ACTION 9-12-2017
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The requests for out-of-state travel are attached: - 90th National FFA Convention
- NFTE National Challenge
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90th National FFA Conference - $1,983 (Ag Incentive Grant)
NFTE National Challenge - $246 (LCFF) |
| Administration is recommending approval of employee out of state travel. |
Administration is recommending approval of employee out of state travel. Passed with a motion by Mr. Phillip Cervantes and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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FFA Conference
NFTE National Challenge
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| Under the former federal No Child Left Behind (NCLB) legislation and in accordance with CUSD Board Policy 6020, Central Unified School District must have a District Title l Parent Involvement Policy that is developed in collaboration with parents of Title l students and revised on an annual basis. The District Advisory Committee (DAC), the District English Learner Advisory Committee (DELAC) and the Migrant Parent Advisory Committee (PAC) met in Spring 2017 to participate in the annual revision of the policy. This policy provides guidelines on how the District can support sites to increase parent involvement with a focus on improving student academic achievement and school performance. In addition each school site has developed a site specific Parent Involvement Policy which reflects the needs of their individual school community. Site policies are revised annually and included in their Single Plan for Student Achievement (SPSA). Next year the Parent Involvement Policy will change based on ESSA requirements. Until the requirements are outlined and new template is created, we maintain an annual review and implement a policy based on regulations in place. |
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District parent advisory committees, after receiving input from parents of Title l students and their site’s School Site Councils and English Learner Advisory Committees, revised and approved the policy. The district will continue to help sites foster parent involvement through some of the following activities: District wide Title l parent meetings will be held annually and as often as needed to: - Review and revise policy
- Involve parents in planning, review and improvement of Title l programs
- Provide timely information about the curricula, student achievement and respond to parent suggestions
- Allow parents to submit views regarding the school-wide program
- Meetings will be held at various times to accommodate parent availability with interpreters present (transportation and child care provided as needed)
- Technical assistance will be provided to the schools in the form of guidelines regarding parent committee compositions, meeting requirements/functions and suggestions on how to increase student attendance
- Information about trainings and resources on how to build parent capacity will be provided to site administration
- Technical assistance will be provided to the schools so that student and district test results are understandable by parents
- Parent education through Central Academy for Parent Engagement (CAPE) and site parent professional development
- Training for educators on how to work with parents will be provided to sites
- The policy will be evaluated on an annual basis and barriers identified to assist in revision process
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Annual revision of the policy is necessary to receive Title l funding.
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| Administration is recommending approval of the Title I Parent Involvement Policy. |
Administration is recommending approval of the Title I Parent Involvement Policy. Passed with a motion by Mrs. Terry Cox and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado reiterated the question he had at the last meeting which is, do parents have a say in how the money is spent? He's been on site councils before where it seemed like parents were there to be counted but not have a say on how money is spent. On social media, parents made comments about how FUSD field trips are free for 6th graders but not for Central; therefore, he asked again, don't parents have a way to decide how to spend the money? He asked that at the next board meeting, admin should provide a 2017-18 school site budgets summary and the 2016-17 school site budget with the allocation of unspent amount as an information item. Mr. Porterfield said once the report is complete and the books are closed, he can forward the info to the board. He said his department can provide the 2016-17 information as well as the 2017-18 budget only since unspent amounts won't be available until 2018. Mr. Porterfield clarified that the Board wants him to put together a report for the whole board? The consensus is yes. |
Title I PIP
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- Madison Elementary School received a donation of 120 backpacks with school supplies, value $3.600.00 for students.
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None.
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Administration is recommending the Board accept Gifts to the District.
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Administration is recommending the Board accept Gifts to the District.
Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District
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A copy of each contract to be ratified is included.
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- California Teaching Fellows Foundation - AVID Tutors (CHS)
- California Teaching Fellows Foundation - AVID Tutors (El Capitan)
- California Teaching Fellows Foundation - AVID Tutors (Glacier Point)
- California Teaching Fellows Foundation - AVID Tutors (Rio Vista)
- CIS Security - Evening Security (C.L.A.S.S.)
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Contracts have been budgeted for school year.
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Administration is requesting the Board ratify contracts for the school year.
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Administration is requesting the Board ratify contracts for the school year.
Passed with a motion by Mr. Ruben Coronado and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado asked if we're using Title 1 money for the contracts? Mrs. Davis needs to research the funding source on that. |
1) California Teaching Fellows Foundation (CHS)
2) California Teaching Fellows Foundation (El Capitan)
3) California Teaching Fellows Foundation (Glacier Point)
4) California Teaching Fellows Foundation (Rio Vista)
5) CIS Security
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The warrant list for August 2017, is included. A copy of the list is also available in the Business Office for review by the general public.
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The warrant list includes 345 warrants, valued at $6,445,001.59.
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Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board ratify the Warrant List for August 2017.
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Administration is recommending the Board ratify the Warrant List for August 2017. Passed with a motion by Mr. Richard Atkins and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda asked about the City of Fresno false alarm charges. Do we not have the first two that are free? Mr. Porterfield said usually we do so we may have had two previous false alarms, but he can get more info to the Board. Mr. Granda asked about the employee who spent $2700 and was reimbursed. Mr. Porterfield said the conferences may have been paid for out of a personal account and had to get reimbursed. Mr. Porterfield said typically we don't want employees to pay this way, but this event came at a time during the summer when we were closing our books. Mr. Granda asked for clarification on the keynote speaker who was paid out of Title II money. Mr. Sutton affirmed that. Mr. Granda asked about the quote for $1862 for SportDecals and how a sales order can be created on a quote. Mr. Porterfield said a PO was generated as a result of the quote. |
Warrant List August 2017
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Over August and early September, school districts “close the books” on the prior year budget activities and a final prior year unaudited actuals report is generated. Closing the books provides many important budgetary details including the following:
1. Carry over balances are identified and accounted for
2. An accurate depiction of the prior year ending balance is determined
3. The beginning balance in the current year is established, and
4. The current year reserve is determined
Once the unaudited actuals are reviewed and approved by the Board, the report is submitted to the Fresno County Superintendent (FCSS). The due date to FCSS is September 15, 2017. Once FCSS review is completed the report is forwarded to the State by October 15, 2017. |
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The Unaudited Actuals Report is attached for approval.
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Performance of the audit and report generation is funded by unrestricted general fund.
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| Administration is recommending the Board approve Unaudited Actuals Report for Submission to Fresno County Superintendent of Schools. |
Administration is recommending the Board approve Unaudited Actuals Report for Submission to Fresno County Superintendent of Schools. Passed with a motion by Mr. Richard Atkins and a second by Mrs. Terry Cox. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mrs. Cox asked about the unaudited actuals under the revenue and the $790K, what are the sources for that? In other words, what are the sources we didn't anticipate? Mr. Porterfield said we had a reduction in the concentration supplemental grant per student allocation. That coincided with the reduction in our enrollment projections as well as revenue that was deferred. Mrs. Cox asked about the deficit spending. Mr. Porterfield said it's a function of revenue vs. expenses. In the revenue and expenses, there are a ton of variables. Everyone in the business office take those variables into consideration. Mrs. Cox asked for clarification on the deficit spending. Mr. Porterfield said we know we budget for every position to be filled, but that can contribute to deficit spending. As long as your revenue and enrollment are contained. Mrs. Cox asked if we've seen any decline in areas. Mr. Porterfield said our problem is different from other parts of the state since we experienced growth. We cannot budget what we think will fall out. The county and the state don't allow us to do that. The governor will present his budget in December, then we have to adjust and the budget is always changing based on that and more. Mrs. Cox asked Mr. Porterfield how long he's been a CBO. He's been doing it 12 years and said the district is solid. We align well compared to other districts based on our bond rating and fiscal reserves. We get an A+ for bond rating. Mr. Granda asked about salaries and benefits. Mr. Coronado said, "Just for the record, Mr. Porterfield, do you agree Central Unified is a governmental entity and subject to the Brown Act and it's about accountability and transparency, correct?" Mr. Porterfield agreed. Mr. Coronado reiterated that CBO stands of Chief Business Office and asked, "You know where the money went, correct?" Mr. Porterfield said he or his staff know where the money is. Mr. Coronado asked, "On p. 10, in the last two years, we have nothing for restricted or the 5% reserve, why not? Ms. Balladares said the reason why we don't project that is because we estimate that the revenue we get in for the restricted budgets (i.e. Title 1) equals the expenses, so there's no fallout. The 5% reserve is embedded in the fund reserve. Ms. Balladares said she didn't input it, but Mr. Porterfield said we can start to input that info in the future. Mr. Coronado asked, "On p. 12, you talk about the increased cost of STRS and PERS, a publication said the district will have to increase the amount by double. Can we cope with that? What's the percentage we put in there?" Mr. Porterfield: 1.85% year over year is added. Mr. Coronado: "On p. 12, it says "staff recommends," who are we talking about?" Mr. Porterfield said that refers to Cabinet that recommends to the Board. Right now, we have one time money that we'll receive which is about $2.4 Million. If we set aside that $2.4 million over multiple years, that would add up. We also need to provide to the board how that will affect the implementation plan. There may need to be a workshop on this issue. Mr. Coronado asked "What's the balance on the fund 40 account, special reserve for capital projects?" Mr. Porterfield said it's zero. Mr. Coronado asked about p. 14 and the $10.2 million. Ms. Balladares said the $10.2 million is the QZAB (Qualified Zone Academy Bond) and the $4.4 million is the Chromebook lease. He asked why does it look like income? Ms. Balladares said it has to show as expenditures. On p. 5 of the handout, it shows as income; sometimes the finances are very confusing. Mr. Porterfield said that accounting is required by the county and state. Mr. Coronado: "For the last 3 years, the district received $64 million in concentration supplemental money and this is supposed to close the achievement gap. What programs have we used to close the gap? For the 2017-18 year, the district will receive $24 million to close the achievement gap; which programs are being implemented district-wide to close the gap?" Mr. Porterfield said that information can be provided to the board. Mrs. Cox had a follow-up question about the PERS & STRS increase; Mr. Porterfield said the increases aren't a surprise because we are given warnings about this and have discussed it with the board over the last few years. |
1) 2016-2017 Unaudited Actuals PowerPoint
2) 2016-2017 Unaudited Actuals Report 9/12/17
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With the passage of Measure C, the State general obligation bond, and the district’s commitment to deferred maintenance; the Facilities Department is in need of staff to oversee and develop projects. Facilities has over $31 million in active projects with $10 million in unused funds. Upon funding from the State the backlog can grow to approximately $15 million. Funding from the State is critical in nature as strict timelines and documentation must be followed. - Since the district is eligible for approximately $83 million in State funding; the need to report and follow timelines, budget control, and report filing is required by the State. Project scopes must comply with State standards or reduced funding is possible.
- Knowledge of the State facilities program and building codes is needed to communicate with site community, staff, and students in the development of project scopes or implementation.
- Understanding of how K-12 schools operate. It is important in scope development with consultants as this ensures that student and staff needs are met and prevents redesign costs and future change orders.
- School construction projects are extremely complex. Construction documents are vast and require understanding to coordinate on sites with modernization. Knowledge of construction documents reduces claims and facilitates project completion.
- Each project has critical tasks that require specific actions to occur. Communicating those actions to staff is essential and at times training is required to meet specific program needs such as preschool projects.
- Over a dozen projects have a need to either replace main switch boards or complete fire alarm systems. Knowledge of PG&E and AT&T standards, building and electrical codes are needed to ensure student safety and prevent loss of site services.
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| A proposed position description and specific responsibilities is attached for consideration. |
| A proposed salary recommendation is attached for consideration. |
| Administration is recommending that this item be placed on the September 26, 2017 Board Agenda for Action. |
| Mr. Cervantes asked if this was budgeted. Mr. Porterfield said this wouldn't be coming from the general fund, but would come from developer fees. If the Board does approve this job position, then it will be budgeted. We process such a high number of Facility Use requests and in order to effectively manage the number of projects we have around the district, it's crucial to have someone internal who will be boots on the ground, talking to the contractors. The person coordinates between the various agencies, red tape, and various departments. For our purposes, that construction manager will participate in the new construction and the long schedule for modernization, deferred maintenance, etc. Mr. Granda challenged Mr. Porterfield about the job description for the construction manager as many of the job description bullet points overlap with Mr. Contreras, Mr. Martinez and Mr. Porterfield. The other option is to go outside which is considerably more expensive. The general fund won't be affected since the developer fees will help pay for this. Mrs. Cox said the position is an investment. No matter how great Mr. Contreras is, he can't be everywhere at once. The construction manager ensures the specs are met, admin and board are notified when there are changes or cost increases. Over the next few years, we'll be building over $205 million of projects. Moved to action. |
Construction Manager - Job Description and Salary Recommendation
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees. |
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The following requests for overnight field trips and day trips over 150 miles are attached:
- Herndon-Barstow Elementary - Sonora, CA (10/04/2017)
- Rio Vista GATE - Anaheim, CA (11/09/2017)
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- Herndon-Barstow Elementary - ASB Fund Raising/Parents $21,000 (84 students x $250)
- Rio Vista GATE - ASB/GATE $6,578 (46 students x $143)
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| Administration is recommending this item be placed on the September 26, 2017, Board Agenda for Action. |
| Moved to consent |
INFO 9-12-2017
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In order to improve the effective teaching and student learning in the area of mathematics, district administration and secondary department leads reviewed program needs and determined work in building understanding around the Common Core Math Standards, Mathematical Practices, and Lesson Design as key areas for development. Math Solutions has a longstanding positive record exclusively in the area of mathematics to support teachers and provide high-quality in-person instruction, modeling, coaching, data collection and feedback.
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Math Solutions in partnership with Central Unified have developed a plan for professional learning that supports teachers and site leaders in key areas such as: learning environment, reasoning and sense making, focus and coherence, and formative assessment. The professional development is led by experts in the field of mathematics who have a deep understanding of the math standards. The content of the instruction is rooted in the adopted core curriculum and is aligned to Common Core Math Standards.
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$92,300 (Title II)
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Administration recommends that this item be placed on the September 26, 2017 board agenda for action.
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| Mr. Granda said he was concerned before when purchasing the state recommended material about not having supplemental math materials, but was assured that supplemental wasn't needed. Mr. Sutton clarified that this is supplemental training, not material. Mrs. Davis said supplemental material is being used. Mrs. Cox asked what brought this forward; was this a request from staff or an attempt to improve grades and scores? Mrs. Davis said the answer is both, as the data showed us how we need to connect the budget to the need. We're shifting away from just doing exercises and having math connect to other projects. The teachers helped to identify the need and the training that was needed. Laura Bolton said the Carnegie textbook doesn't have a relationship with Houghton-Mifflin, so she asked why we're going with the Houghton-Mifflin for professional development if our materials are Carnegie? Mrs. Davis said we did go with Carnegie this last year, but now, there was a look at different options to see if other material and training could supplement the Carnegie material. Ms. Bolton asked, "If Houghton-Mifflin is providing training, are they providing materials or just their professional development using our materials?" Mrs. Davis explained that Houghton-Mifflin has purchased numerous corporations and we're contracting with their Math Solutions. Moved to action |
Math Solutions Proposal 2017-18
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| Learn360 includes a wide range of exciting content and features that make it a powerful tool for flipped classrooms, blended instruction, project-based learning, and 1:1 environments. This supplemental curriculum provides needed material aligned with CCSS and NGSS for classrooms as well as providing access for EL and SPED teachers to more core related content to scaffold their lessons. The program offers content appropriate for students in both elementary and secondary levels. |
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| Materials offered from over 200 top educational producers, including National Geographic and Smithsonian. The subscription is directed at supports for our secondary teachers and will be supported by library teachers work with teachers and in classrooms with students. This service will be invaluable to our secondary teachers looking for appropriate, standards based videos (from segments to full length), connected to their subject. |
| $5,060 (Library Services - General Fund) |
Administration is recommending this item be placed on the September 26, 2017 board agenda for approval.
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| Moved to consent |
Instructional Materials checklist for Learn360
Quote for Learn360
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In the Williams’ Lawsuit Settlement (2004), it was acknowledged for the first time that the state has an obligation to provide California public school students a minimum level of educational necessities: (1) qualified teachers (2) clean, safe, and functional school facilities, and (3) adequate textbooks. The Williams’ Settlement has also established a standard of accountability mechanism for reporting. California Education Code and the Williams’ Settlement require an annual resolution and a public hearing regarding textbook sufficiency in California school districts. The resolution certifies that all students, including special populations, have the necessary textbooks in the core academic areas to use in class and to take home for homework assignments. A report is then sent to the County Superintendent’s office.
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Principals and departments are compiling information to verify that each student has a textbook. Destiny, the textbook management system, provides reports grouped by teacher to verify the checkout of a core text for each student.
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This resolution is a requirement for the continued receipt of instructional materials funds from the state of California.
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| Administration is recommending this item be placed on the September 26, 2017 Board Agenda to hold a public hearing and adopt Resolution #17/18-13 declaring textbook sufficiency. |
| Moved to action |
01) Res. #17/18-13 Williams' Compliance
02) Notice of Public Hearing
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| California’s new accountability and continuous improvement system provides information about how local educational agencies and schools are meeting the needs of California’s diverse student population based on a concise set of measures. The Dashboard contains reports that display the performance of local educational agencies (LEAs), schools, and student groups on a set of state and local measures to assist in identifying strengths, weaknesses, and areas in need of improvement. |
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| There are several LCFF priority areas that do not meet the criteria established for the state indicators. These remaining priority areas are considered local indicators and will require LEAs to determine whether they have Met, Not Met, or Not Met for Two or More Years for each applicable local indicator. The local indicators only apply at the LEA level. LEAs will use the local indicators to evaluate and report their progress on priority areas. The local indicators will only appear on the LEA Dashboard and include (1) basic services and conditions, (2) implementation of state academic standards, (3) parent engagement, and (4) school climate. For each local indicator, the approved standard includes: - Measuring LEA progress on the local indicator based on locally available information, and
- Reporting the results to the LEA's local governing board at a regularly scheduled meeting of the local governing board and to stakeholders and the public through the Dashboard.
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| None required to complete this report. |
| Information only. |
Mr. Coronado said the small percent of participation doesn’t represent the overall population. Mrs. Davis said we had 723 participants or 22%. She is concerned about the low rate on parent surveys. In the past, we did paper and pencil surveys, but feedback from parents indicated electronic, or online access, was more critical as was a translation into 4 languages. Mr. Coronado said we need more participants to make it more representative and credible.
This item was presented as Information only. |
01) Local Indicators - Dashboard 2017
02) LCAP Parent Survey 2017 Quick Summary
03) CHKS Summary 2016-17
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Board Policy 1230 School-Connected Organizations requires that groups desiring to be recognized as a School-Connected Organization with the District shall request authorization from the Board.
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The following School-Connected Organization is requesting to be considered a certified non-profit organization. - Central High Pep & Cheer Booster Club (New)
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None.
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| Administration is requesting this item be placed on the September 26, 2017 Board Agenda for Action. |
| Mr. Atkins reminded Mr. Porterfield that the Booster club needs to have a P.O. Box. Mrs. Cox said there should be two signatures on the checks. Mrs. Cox asked if there are training for Booster clubs and are they being required to attend? Do we check off the box if they attend? Mr. Porterfield said they do attend. Moved to consent. |
Central High Pep & Cheer Booster Club
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The project was funded through Preschool Budget. |
Administration is recommending this item be placed on the September 26, 2017 Board Agenda for Action.
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| Moved to consent. |
Notice of Completion Biola-Pershing Pour-in-Play
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The contract amount was funded through Preschool Budget. |
Administration is recommending this item be placed on the September 26, 2017, Board Agenda for Action.
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| Moved to consent. |
Notice of Completion Herndon-Barstow Pour-in-Play
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| The existing fall protection for the play equipment was becoming unsafe. This project provided a safe play area to accommodate the site’s need. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The project was funded through the Preschool Budget. |
Administration is recommending this item be placed on the September 26, 2017, Board Agenda for Action.
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| Moved to consent. |
Notice of Complete Madison Elementary Pour-in-Place
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| On, June 27, 2017, the Board approved Teague Elementary Replacement and Expansion of Playground Equipment as the existing playground structure had become unsafe and did not meet the needs of the site. |
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The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included.
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| The contract amount was $43,649.00 and the project was completed by GC Builders. |
| Administration is recommending this item be placed on the September 26, 2017 Board Agenda for Action. |
| Moved to consent. |
Notice of Completion Teague Replacement & Expansion of Playground Equipment
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| Herndon-Barstow Elementary was in need of shade for the preschool students. The DSA Approved shade structure has been inspected and signed off by the on-site DSA Inspector. |
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| The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included. |
| The project was funded through the Special Education Grant. |
| Administration is recommending this item be placed on the September 26, 2017 Board Agenda for Action. |
| Moved to consent. |
Notice of Completion Herndon-Barstow Elementary Shade Structure
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| In 2007 the District financed capital facilities improvements with the delivery of 2007 Certificates of Participation. A portion of this debt remains outstanding, and has a final maturity date of August 1, 2026. |
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The District has been advised that due to favorable interest rate conditions in the tax-exempt markets, the District can refinance all outstanding maturities of the 2007 Certificates and realize interest rate savings.
The Resolution approves the refinancing plan with the delivery of a Refunding Lease and Sublease Agreement, which will be privately placed with a banking institution serving as the lender. The refinancing will be in a maximum amount of $7.4 million and will not extend the final maturity of the existing debt. The financing team is Dale Scott & Co., as financial advisor, Jones Hall APLC, as bond counsel, and Stifel Nicolaus, as placement agent with the obligation to identify a lender providing the best refinancing terms for the District.
Documents approved as to form in the Resolution, with final changes to be authorized by District officials, are a Lease and Sublease Agreement, Assignment of Lease, Escrow Agreement, Costs of Issuance Agreement, and Placement Agent Agreement. |
Anticipated savings in refinancing the COP's is estimated to be approximately $1,041,679.
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Administration is recommending this item be placed on the September 26, 2017, Board Agenda for Action.
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| Mrs. Cox asked about the projected savings. Mr. Porterfield said the maturity date is 2026. The money saved goes into the general fund. At the Board's discretion, the money can be allocated towards another purpose. We’ll save $500K per year, which we can use for something else. Mr. Coronado said a few pages of the document were blank or had blank spaces. He didn’t understand how a document can come to the Board approval for approval when some pages are blank. How and why does this occur? Mr. Porterfield said by the end of the next week, those blanks will be filled in and available before the next board meeting; this is not the final document. We don't know the true cost of issuance and we get those bids. We have to get those updates to the Board as well. These are estimates. Moved to action. |
1) Central Unified Refunding 2017 COP PowerPoint
2) Resolution #17/18-11 Authorize Refund 2007 Certificates of Participation
3) Lease and Sublease Agreement
4) Assignment of Lease Agreement
5) Escrow Agreement
6) Cost of Issuance Custodian Agreement
7) Termination Agreement
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| On April 25, 2017, the Board approved the Central Unified Relocatable Buildings Project; Project #1617-111 for Central East High School and Central Learning Adult School Site (C.L.A.S.S.). |
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| To retain State eligibility for the New High School a lease/purchase agreement with Key Government Finance, Inc. will be utilized for the purchase of the relocatable buildings at Central East and C.L.A.S.S. |
| Payments for the Lease/Purchase Agreement will be paid with Developer Fees. |
Administration is recommending this item be placed on the September 26, 2017, Board Agenda for Action.
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| Mr. Coronado asked, “Why do we have a 3% prepayment penalty?" Mr. Porterfield said this is the cost of the municipal lease putting the paperwork together for us. Moved to action. |
1) Res. #17/18-12 Authorizing Execution of Tax-Exempt Lease/Purchase Agreement
2) Key Government Property Schedule No. 3 Funding Documents
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| Board Vice-President, Ruben Coronado requested these legal services agreements be placed on the Board Agenda for discussion. |
| Mr. Coronado said some of the contracts w/legal firms have expired and he made a motion for the administration to come back with RFP’s for the four categories for legal contracts and bring back bids at the next meeting. Once the RFP’s are published, the Board should have them. Mr. Porterfield reminded the Board that it had requested the RFP for law firms last year. Those RFP's were given to the Board and resulted in contracts being signed with the law firms we have now. Mr. Porterfield clarified that the Lozano Smith contract goes month to month unless either party terminates. DWK (Kit Crawford) expired 6/30/17. FCOE is a two-year agreement with an expiration of 6/30/18. Lozano Smith commenced in August 2016 and continues until either party chooses to terminate. Andelson Atkinson is on a month-to-month contract. Mrs. Cox reminded Mr. Coronado that he approved these contracts one year ago after the Board directed the administration to do the RFP process with the law firms; to have them do the process again seems like a waste of time for staff. Mr. Coronado wants to revise his motion and move to terminate Lozano Smith and begin the RFP process to bring back another firm in their place. Mrs. Cox said she’d like to amend the motion to bring this item back for board discussion to understand the issues before a decision is made to terminate. For the next Board meeting, the Lozano Smith contract will return as an info item. |
Atkinson, Andelson, Loya, Ruud & Romo
Dannis Woliver Kelley
Fresno County Superintendent of Schools
Lozano Smith
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Mr. Sutton said tomorrow is our Health Fair and all employees and Board members are invited. All Board members received yellow arm bands for Suicide Prevention Awareness Week. Homecoming is this week at the high school. Activities are prior to kick-off this Friday. He recommends everyone come at 5:45.
Mrs. Cox announced the CHS students who will be going to New York for the entrepreneurship contest.
Mr. Coronado would like to add an info item on the next agenda regarding forming a committee to develop high school boundaries. The sooner we do it, the better. Discussion took place about the pros and cons of doing that. Mrs. Cox recommended a grassroots survey should go to the community, allowing it to weigh in with ideas for the boundary committee to consider.
Mr. Granda said he attended the Biola-Pershing 9/11 event with the veterans and he saw the PTA there. It was a great event and Mike Ota did a great job motivating parents. |
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| The next regular board meeting will be held on Tuesday, September 26, 2017 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center. |
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Ruben Coronado. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Absent Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 9:36 pm. |
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| Present | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Present | Mrs. Terry Cox |
| Absent | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
| Present | Mr. Mark Sutton |
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