REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
June 12, 2018 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
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| The meeting was called to order by Mr. Granda at 6:01 pm. |
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| Mr. Atkins had to step out of the meeting from 7:12-7:14 pm due to illness. He then excused himself from the meeting at 7:51 pm. |
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Solis. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Closed Session was called at 6:02 pm. |
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Case# 17-18-076
Case# 17-18-078
Case# 17-18-080 |
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A) Assignments – 16
B) Resignations – 2
C) Retirements – 1
D) Summer School Assignment – 2
E) Coaches – 2
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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A) Resignation – 8
B) Retirement – 1
C) Transfer – 1
D) Seasonal/Other – 7
E) Substitutes – 1 |
Passed with a motion by Mr. Richard Atkins and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Superintendent
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| No action. |
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- Employee organizations: CUTA and CSEA; Agency designated representative: Jack Kelejian, Assistant Superintendent - Human Resources
- Unrepresented Employee: Superintendent; Agency designated representative: Cesar Granda, Board President
- Unrepresented Employees: Assistant Superintendent - Educational Services; Assistant Superintendent - Human Resources; Assistant Superintendent - Executive Services/CBO; Agency designated representatives: Cesar Granda, Board President and Kelly Porterfield, Interim Superintendent
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| No action. |
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3 Cases: - Case # BD-2017/18-005
- Case # BD-2017/18-006
- Case # BD-2017/18-007
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| No action. |
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| Open Session was reconvened at 7:00 pm. Mr. Granda reported on actions taken during Closed Session. |
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| Mrs. Ketti Davis led the flag salute. |
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Honoring our Central Unified Retirees:
| Carole Jensen | 40 years | | Randal Burriss | 34 years | | Ana Sosa | 32 years | | Carol Graham | 31 years | | Yolanda Bull | 30 years | | William McKee | 30 years | | Teresa Massaro | 28 years | | Kim Bane | 23 years | | Richard Eaton | 23 years | | Kim Kellerhals | 23 years | | Sharon Morikawa | 23 years | | Gail Mendrin | 22 years | | Kathy Sanchez | 20 years | | Connie King | 18 years | | Thomas LaRocque | 15 years | | Craig Aldridge | 13 years | | Erin Licon | 12 years | | Linda Griego | 11 years | | Gail Wallace | 11 years | | Harold Ware | 11 years | | Julie Valentine | 8 years | | Frances Harris | 7 years | | Robert Morse | 6 years |
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Mr. Kelejian introduced the retirees in attendance, and presented them with plaques and thanked each of them for their service to Central Unified School District.
He also introduced the Classified Rookie of the Year, the Certificated Rookie of the Year, the Mentor Teacher of the Year and the Certificated Substitute of the Year.
The Board of Trustees and Cabinet shook hands with each, congratulated and thanked them for their service as well. |
Retirees 2018
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| Judee Martinez reported that choir teacher, Jacob Bailey, will be performing with singer and songwriter, Andrea Bocelli, at his concert in San Jose this Saturday. |
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Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
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| No comments. |
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| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Abstain Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees |
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The following requests for an overnight field trips is attached: - CHSW-AG/FFA - Shaver Lake, CA (06/19/2018)
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- CHSW-AG/FFA - FFA/Ag Boosters Cost to District $1,600
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| Administration is recommending approval of the attached field trip. |
INFO 5-22-2018
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Based upon review of current data regarding student engagement, connectedness to school and academic achievement as well as LCAP stakeholder input, mentoring services for students in grades 7-12 are important to continue. CenCal Mentoring Academy provides a 40 week mentoring curriculum, anger management, gender specific group discussions, teen parenting classes, and one on one sessions to support students.
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| The CenCal Mentoring Academy will provide 2 mentors five days per week. The mentors will be assigned to each middle school, both high school campuses, and Pershing/Pathway. Students on probation and who have gone through the Student Absence Review Board (SARB) process will automatically be referred for services. Additional students would be assigned as space is available. The intended outcome of the mentoring services is to reduce campus discipline and safety issues and to support student success. |
| The cost for 40 weeks of service during the 2018-2019 school year is $235,000. These funds are allocated in the LCFF budget. |
| Administration recommends approval of the CenCal Mentoring agreement. |
CenCal Mentoring
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The play court at Saroyan Elementary School is in need of repairs and seal coat to prevent cracking.
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On Tuesday, March 15, 2018 the District opened bids for the project. Seal Rite Paving is the low bidder with the total bid of $66,788.00.
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Estimated costs for the total project are approximately $123,700.00 and will be funded through Deferred Maintenance Funds.
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Administration is recommending the Board Approve Saroyan Elementary Asphalt Seal Coat Project #1819-110.
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Saroyan Elem Seal Coat - Project #1819-110
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Case# 17-18-076
Case# 17-18-078
Case# 17-18-080
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Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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An election to fill three seats on the Fresno County Committee on School District Organization will be held at the Fresno County School Trustees Association's general dinner meeting on Tuesday October 16, 2018 at 7:00 p.m. The Trustees Association is requesting your district school board's assistance in the search for FCCSDO nominees.
The Trustees Association is seeking assistance in its search for FCCSDO nominees for all seats up for election. Any Board Members may put forward a name for consideration to the Trustee Association's Nominating Committee by submitting a Recommendation for Nomination form and a Biographical Sketch form on or before Wednesday, August 1. |
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| There are three seats open: Daniel Babshoff, representing District 1, Terry Cox, representing District 1; Brian Heryford, representing District 5. All are seeking reelection. |
| Administration is recommending the Board approve a nomination for the Fresno County Committee on School District Organization. |
Approve the nomination of Terry Cox for the Fresno County Committee on School District Organization. Passed with a motion by Mr. Cesar Granda and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Fresno County Committee on School District Organization
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| Section 5322 of the California Education Code requires a resolution known as the "Specifications of the Election Order" to be submitted to the County Superintendent of Schools and the officer conducting the election not less than 123 days prior to the date set for the election. The date of the election is Tuesday, November 6, 2018. |
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Attached is Resolution #17/18-48 entitled "Resolution, Order of Election, and Specifications of the Election Order" for adoption. The resolution must be adopted, executed, and filed with the Fresno County Superintendent of Schools no later than Thursday, July 5, 2018. Four Trustee Area seats are up for election in November, 2018: - Trustee Area #1 - Cesar Granda, Incumbent
- Trustee Area #2 - Ruben Coronado, Incumbent
- Trustee Area #4 - Richard Atkins, Incumbent
- Trustee Area #7 - Rama Dawar, Incumbent
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| Administration is recommending adoption of Resolution # 17/18-48. |
Administration is recommending adoption of Resolution # 17/18-48. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Res. # 17/18-48
2) Select California Election Codes
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Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
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The following request for out-of-state travel is attached: - Teach Your Heart Out Conference - Las Vegas, Nevada (6/29 & 6/30)
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| $4,354 - Teacher Professional Development Fund |
| Administration is recommending approval of Employee Out-of-State travel. |
Administration is recommending approval of Employee Out-of-State travel. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Solis. |
Absent Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Teach Your Heart Out
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| This Board Policy, approved May 8, 2018, has been requested to return for discussion. |
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Attached is a copy of the current Board Policy as well as Gamut recommended language. - BP 6162.5 - Student Assessment (no AR)
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| Policy is presented for review. |
Mrs. Davis said, regarding BP 6162.5, staff evaluation is based solely on standards of the teaching profession, which is in the infographic attached. In all standards, it's about the process a teacher would go through. Student data is one of many measures used to evaluate. Is the teacher adjusting instruction accordingly? Do you respond if your students have a need? Do you adjust what you're doing with your standards? It's all a reflection of student learning. Mr. Solis moved to direct staff to meet with CUTA and incorporate their language into our policy and bring back a proposal with that. Mr. Coronado seconded the motion.
Judee Martinez said there's trepidation because it's not spelled out, specifically. Her e-mail sent to the board members has the bullet points of the fears teachers have about this, specifically the fact that, with staff evaluation, we don't have all of our teachers, electives, K-2 that have kids who take SBAC. We're also talking about our EL students, the social-emotional and socio-economic students. She is asking for the bullet points to be addressed. Mrs. Cox said, as a Board, we try to match the Gamut language for the State standards. We do have the potential to create an AR which is a more detailed road map for our staff on how to carry out the Board policy and give more guidance. Mr. Porterfield said there's no AR for this right now, so to create an AR would be better to modify the language rather than changing Board policies that match Gamut. Judee gave the example of our lice policy. There is a policy, and also direction on how to implement it in the district. Mr. Porterfield said that Board policy is more of the 'what' and the AR is more of the 'how'. Mr. Solis amended his motion to give direction to staff to bring back a proposal for an AR. The original motion was then rescinded and Mr. Porterfield said staff will bring an AR to the Board, clarifying the policy. There was no action on this item. |
1) BP 6162.5 current
1b) BP 6162.5 Gamut
1c) BP 6162.5 Infographic
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The District Self Insured Health Benefits Plan Committee meets monthly throughout each school year. Part of their role is to monitor the performance of the plan and analyze changes to the plan to contain costs. In addition, the Committee reviews benefit plan costs incurred during the school year and projected plan costs for the subsequent school year.
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A determination of need to change or keep the same employer/employee annual premium in 2018-2019 is currently under review by the Committee. The Health Benefit Committee met on April 26, 2018, May 3, 2018, May 17, 2018 and June 8, 2018 to review projected plan costs for 2018-2019. Also under review were 1) the cost of claims in 2017-2018, 2) the need for potential changes in the plan and/or, 3) the need to increase employee/employer contributions. Currently, the monthly District contribution is $1,195.06 and the employee contribution is $238.92 for a total monthly premium of $1,433.98.
The Health Committee reviewed modification options to reduce the premium increase for 2018-2019. A survey was sent to all members to gather input on the modification options. The Health Committee approved Option 2 (see attached). The district paid amount will be $1,249.06 per month, employee paid will be $274.92. |
Fiscal implications are identified above under current considerations.
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| Administration is recommending the Board Approve Health Benefit Rate for the Self-Funded District Health Care Plan for the 2018-2019 Fiscal Year. |
Administration is recommending the Board Approve Health Benefit Rate for the Self-Funded District Health Care Plan for the 2018-2019 Fiscal Year. Passed with a motion by Mr. Richard Atkins and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Health Benefit Rate Comparison
Summary of Options for Changes to the Insurance Plan 2018
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| Pursuant to current Assistant Superintendent employment agreements, and to comply with Government Code 54953, subdivision (c)(3), which was enacted to ensure increased contract transparency, agency executive contracts must be discussed and approved in open session. |
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| The agreements recommended for ratification are: Assistant Superintendent-Educational Services; Assistant Superintendent-Human Resources; Assistant Superintendent; Assistant Superintendent-Executive Services/Chief Business Officer. The full text of revised agreements are attached. |
| General Fund Budget. |
| Present Oral Report on Assistant Superintendents' salary and benefits as required by Government Code section 54953(c)(3) and approve Amendments to the Employment Agreements for the Assistant Superintendents, effective July 1, 2018 |
Present Oral Report on Assistant Superintendents' salary and benefits as required by Government Code section 54953(c)(3) and approve Amendments to the Employment Agreements for the Assistant Superintendents, effective July 1, 2018 Passed with a motion by Mr. Cesar Granda and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Granda read the following statement: "The Brown Act requires that this Board make an oral report in open session before taking final action on an employment agreement for a local agency executive summarizing any recommended compensation including salary and/or fringe benefits. Consistent with this requirement, the District is providing the following oral summary of the salary and fringe benefits set forth in the proposed amendments to the employment agreements between the Central Unified School District and Assistant Superintendents Jack Kelejian, Ketti Davis, and Kelly Porterfield: Annual salary for each Assistant Superintendent in the amount of $163,068.88; Paid health, dental, vision, and other fringe benefits in the same manner and subject to the same limitations as the District's other management employees; Paid vacation at the rate of 23 days per year, and Thirteen paid holidays per year - the same holidays provided to the District's other management employees. Note that Kelly Porterfield is currently serving as a District's Interim Superintendent under a contract that allows him to return to the role of Assistant Superintendent-Executive Services Chief Business Officer. The amendment to Mr. Porterfield's Assistant Superintendent Employment Agreement will only be operative if he does, in fact, return to that role. That concludes my report summarizing the compensation to be paid pursuant to the recommended amendments to the assistant superintendent's employment agreements. I will now open this item for discussion and action." |
1a) Employment Agreement Amendment - Asst Supt-Ed Services
2a) Employment Agreement Amendment - Asst Supt-Human Resources
3a) Employment Agreement Amendment - Asst Supt-Exec Services/CBO
4) Assistant Superintendent Salary Schedule
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The warrant list for May 2018 is included. A copy of the list is also available in the Business Office for review by the general public.
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| The warrant list includes 839 warrants, valued at $9,977,562.92. |
Funds have been encumbered from appropriate budgets as listed.
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Administration is recommending the Board Ratify the Warrant List for May 2018.
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Administration is recommending the Board Ratify the Warrant List for May 2018. Passed with a motion by Mr. Ruben Coronado and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Warrant List May 2018
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A copy of each contract to be ratified is included.
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- Agra Tech, Inc. - Stationary Materials (Central High West - Agriculture)
- American Modular Systems, Inc. - W. Shields Preschool (Facilities)
- California School Inspection - Inspection Services (Maintenance)
- Creative Bus Sales, Inc. - Purchase Buses (Transportation)
- Darden Architects, Inc. - El Capitan Exterior Paint Project (Facilities)
- Education and Leadership Foundation - Parent Training (Ed Services)
- San Joaquin Imperial - Maintenance Cutting Machine (Duplication)
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Contracts have been budgeted for school year.
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Administration is requesting the Board Review and Ratify Contracts.
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Administration is requesting the Board Review and Ratify Contracts. Passed with a motion by Mr. Rama Dawar and a second by Mr. Cesar Granda. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Agra Tech, Inc.
2) American Modular Systems, Inc.
3) California School Inspection
4) Creative Bus Sales, Inc.
5) Darden Architects, Inc.
6) Education and Leadership Foundation
7) San Joaquin Imperial
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- Central High School received a donation of $886.00 from Various Donors (See attached List) for Sober Grad and a donation of $1833.00 from Teague PFC for ASB-Aquatics Account.
- Special Education Department received a donation of $500.00 from Special Olympics Northern CA and Nevada for Equipment for Events, Decorations and Facilities.
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None.
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| Administration is recommending the Board Accept Gifts to the District. |
Administration is recommending the Board Accept Gifts to the District. Passed with a motion by Mr. Cesar Granda and a second by Mr. Rama Dawar. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Gifts to District
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On, March 13, 2018, the Board approved the adoption of Resolution 17/18-33 to Authorize Use of Piggyback Contract and for Purchase of Modular Buildings due to the need for additional classrooms to support curriculum and growth.
The relocatable buildings project for Polk Elementary School Project (#1819-112) will support the 2018/2019 school year. Currently, there are classes that have inadequate space to support the curriculum. The 3 additional relocatable buildings will provide space to support curriculum and support growth. |
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On, Monday, June 11, 2018, the Facilities Department opened bids for project #1819-112. The lowest responsible bidder is Hilly Howl, Inc. with a total bid of $328,000.00.
Due to increasing demand for summer construction projects, construction costs have increased by a higher anticipated rate which has led to bids above the estimated amount. |
| Estimated construction costs for the project are approximately $290,000.00 and will be funded through Developer Fees. |
| Administration is recommending approval of Construction Project #1819-112 - Relocatable Buildings for Polk Elementary. |
Administration is recommending approval of Construction Project #1819-112 - Relocatable Buildings for Polk Elementary. Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Atkins. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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1) Budget - Polk Relocatable Project #1819-112
2) Site Map - Polk Relocatable Project #1819-112
3) Schedule - Polk Relocatable Project #1819-112
4) Bid Tally - Polk Relocatable Project #1819-112
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On, March 13, 2018, the Board approved the adoption of Resolution 17/18-33 to Authorize Use of Piggyback Contract and for Purchase of Modular Buildings due to the need for additional classrooms to support curriculum and growth.
Relocatable buildings for Central East High School and Central West High School Project #1718-112 will support the 2018/2019 school year. The 3 additional relocatable buildings will provide space to support curriculum, assist with roving teachers, and support growth. Two relocatable classroom buildings will be placed at Central High School West Campus and one relocatable classroom buildings will be placed at Central High School East Campus. |
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On, Monday, June 11, 2018, the Facilities Department opened bids for project #1718-112. The lowest responsible bidder is Hilly Howl, Inc. with a total bid of $465,000.00.
Due to increasing demand for summer construction projects, construction costs have increased by a higher anticipated rate. Which has led to bids above the estimated amount. |
| Estimated construction costs for the project are approximately $320,000.00 and will be funded through Developer Fees. |
| Administration is recommending approval of Construction Project #1718-112 - Relocatable Buildings for Central High-East and Central High-West. |
Administration is recommending approval of Construction Project #1718-112 - Relocatable Buildings for Central High-East and Central High-West. Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Solis asked if additional electric work needs to be done at West Campus? Joseph Martinez said no. |
1) Budget - Central High East/West Relocatable Project #1718-112
2) Site Map - Central High East/West Relocatable Project #1718-112
3) Schedule - Central High East/West Relocatable Project #1718-112
4) Bid Tally - Central High East/West Relocatable Project #1718-112
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| The Board shall adopt a districtwide local control and accountability plan (LCAP), based on the template adopted by the State Board of Education, that addresses the state priorities in Education Code 52060 and any local priorities adopted by the Board. The LCAP shall be updated on or before July 1 of each year and, like the district budget, shall cover the next fiscal year and subsequent two fiscal years. (Education Code 52060, 52064; 5 CCR 15494-15497) |
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The Board shall hold at least one public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the LCAP. The proposed 2018-21 LCAP will be on file and available for public inspection. If members of the public wish to view the 2018-21 LCAP prior to the Public Hearing, it will be available for viewing at Central Unified Superintendent's Office, 5652 W. Gettysburg Ave, Fresno, California, Room #11, from May 23, 2018 to June 12, 2018 during the hours of 8:00 am to 4:30 pm.
Proposed changes are summarized and attached. In addition, comments collected from the District Advisory Committee and District English Learner Advisory Committee are attached for review. |
| Administration is recommending the Board hold a public hearing and return this item to the June 26, 2018 Board agenda for action. |
Administration is recommending the Board hold a public hearing and return this item to the June 26, 2018 Board agenda for action. Motion to open a Public Hearing Passed with a motion by Mr. Rama Dawar and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to close the Public Hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Vanessa Knight added that she was part of the Guidance committee and it was a great collaborative experience. Teachers, parents, students and grandparents' input was very valuable. |
2018 LCAP - DRAFT
Notice of Public Hearing
Summary of Proposed Changes
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The Governor's May Revise budget proposal recently provided the details of the State's education budget proposed for 2018-2019. Those details are the basis upon which school districts will base revenue and expenditure projections for the 2018-2019 adopted budget.
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Tonight's report projects revenue and expenditure details as follows:
- The estimated 2017-2018 Restricted and Unrestricted Ending fund Balance and hence the estimated Beginning Balance for 2018-19 is $32,356,836. Final numbers for 2017-18 will be reported this fall in the Unaudited Actual Budget Report following the year-end closeout.
- Total projected revenues are $186 million.
- Total projected expenditures and transfers are $183 million.
- The net difference between revenues and expenditures $3 million assumes that all expenditures are made in 2017-2018.
- The 2018-2019 reserve line item is approximately $35 million and includes the minimum of three percent (3%) adopted by the State Board of Education and an additional two percent (2%) or approximately $9.2 million designated for statutory and Board reserve for economic uncertainty. The remaining amount, consisting of set aside for Restricted Resources $3.3 million, Facilities Emergency Repairs $5 million and set aside to cover deficit spending in out years $17.5 million.
This proposed budget would receive a Positive Certification from the Fresno County Office of Education, meaning we can meet our 2018-2019 financial obligations plus two additional years.
Required notice was posted in the Fresno Bee on May 22, 2018, indicating Central Unified's intention to hold a public hearing on the proposed budget on June 12, 2018.
It is required that a balanced budget be adopted and submitted to the Fresno County Office of Education no later than June 30, 2018. |
The proposed budget provides resources specifically prioritized to support District academic goals as prescribed by the District's adopted Guiding Principles. This budget also incorporates revisions to 2017-2018 revenues and expenditures.
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| Administration is recommending the Board hold a Public Hearing regarding the 2018-2019 Proposed Budget and place this item on the June 26, 2018, Board Agenda for Action. |
Administration is recommending the Board hold a Public Hearing regarding the 2018-2019 Proposed Budget and place this item on the June 26, 2018, Board Agenda for Action. Motion to open a Public Hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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Motion to close the Public Hearing Passed with a motion by Mr. Richard Atkins and a second by Mr. Phillip Cervantes. |
Yes Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| Mr. Coronado said, "For the record, this means we have $22,462,623 million unappropriated, correct? Ms. Balladares said, yes. Mr. Coronado said that means when the Board meets for the special meeting on June 25, it has discretion to use that money for whatever programs we come up with regarding academic improvements we're looking for. So we can use that? Mr. Porterfield said the Board has discretion to spend any way it deems necessary, but staff will provide the effects and projections of any spending that money over a multi-year, so the Board would make an informed decision. Mr. Coronado said he's looking for the academic pot. |
1) Draft 2018-2019 Annual Budget Report 6-12-18
2) PowerPoint 2018-2019 Draft Adopted Budget
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| Mr. Atkins left the meeting at 7:51 pm due to illness. |
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| In order to support the needs of English Learners that are in the early stages of language acquisition, staff reviewed ELD programs aligned to the ELD standards. Teachers for ELA/ELD who teach the ELD courses met and reviewed program needs of students and available curriculum that would provide instructional resources for teaching designated English Language Development standards to our most at-risk English Learners. Curriculum for this purpose is not included in the core ELA programs for the secondary level. The teachers selected two programs they believed were best for meeting the needs of all of our at-risk English Learners. |
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| The State Board of Education adopted English Language Development standards aligned to the English Language Arts standards. The Pearson ELD component and the Amplify ELD component are being recommended for adoption and purchase in order to be implemented beginning 2018-2019. This curriculum is aligned to the ELD standards and has been determined to be appropriate for use with English Learners. |
Pearson: $4200
Amplify: $8645
Total: $12,845 from Instructional Materials budget |
| Administration recommends this item be placed on the June 26, 2018 Board Meeting agenda for action. |
| Moved to Consent. |
1) Instructional Materials Checklist for Amplify ELD
1a) Quote for Amplify ELD
2) Instructional Materials Checklist for Pearson ELD
2a) Quote for Pearson ELD
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| The State Board of Education adopted Common Core State Standards for English Language Arts and Mathematics. The mathematics standards were reviewed by the district secondary mathematics vertical team. Students in Senior Math have a core textbook but require supplemental materials to support learning real world math skills. |
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| The high school senior math teachers reviewed the Foundations in Personal Finance materials published by Ramsey Educational Solutions and recommend their selection for senior math classes. The materials meet state standards for Senior Math classes. |
| Cost of materials: $5589.43 from Instructional Materials budget |
| Staff recommends this item be moved to the June 26, 2018, Board agenda for action. |
| Moved to consent. |
Instructional Materials Checklist Foundations in Personal Finance
Quote for Foundations in Personal Finance
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In accordance with Board Policy 6161.1 Selection and Evaluation of Supplemental Materials, staff reviews materials in order to determine that such materials are an effective learning resource to help students achieve grade-level competency and that the materials meet criteria specified in law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study.
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| The Program for the Education and Enrichment of Relational Skills (PEERS) is a supplemental curriculum developed by researchers at UCLA aimed at improving social skills for students with social challenges. It has a strong evidence-base for use with adolescents with autism spectrum, ADHD, anxiety, depression and other socioemotional problems. Topics include how to use appropriate conversational skills, making and keeping friends, handling arguments/disagreements, handling teasing, etc. Purchase includes materials and professional development to implement curriculum. |
$8,336 - SPED Budget
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| Administration is recommending this item be placed on the June 26, 2018 board agenda for approval. |
| Mr. Granda thought this was awesome and what we've been looking for. Moved to consent |
PEERS Certified School-based Training for Educators
PEERS Supplemental Materials
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| The 2017-2018 Program Self-Evaluation (PSE) focus is on the educational content of the Desired Results System to inform teaching and program planning, for the educational benefits our young children. Educational goals for children are based on the Desired Results Developmental Profile (DRDP) Summary of Findings data, and help identify program strengths and areas needing improvement, thereby, establishing program goals for the coming year. |
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Based on the data gathered from the Desired Results Summary of Findings, program goals will focus on the areas of interest in literacy, reading comprehension and number sense of mathematical operations. The Desired Results Developmental Profile Summary of Findings/Program Action Plan include:
- Professional development for teachers in the area of math and science
- Incorporate coaching support in the program with a focus on math and science
- Provide resources and services available in our community to parents and guardians in the student handbook
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| Funding is dependent upon the California Department of Education: Early Education and Support Division. Estimated funding for 2018-2019 is $1,022,020. |
| Administration recommends this item be placed on the June 26, 2018 Board Agenda for Action. |
| This item was provided as information only. |
2017-2018 Program Self Evaluation
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Central Unified School District operates five state preschool programs at Biola-Pershing, Herndon-Barstow, Madison, Teague, and Central Demonstration State Preschool serving a maximum enrollment of 192 children ages three to four. Eligibility is based on income and family size. The preschool program offers a 3 hour kindergarten readiness program in the areas of social-emotional, cognitive, motor and health skills. Children’s growth is measured with the use of the Desired Results Assessment. Curriculum development is based on the information provided by the Desired Results and the California State Preschool Foundations.
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Funding of the State Preschool agreement will be utilized to 1) ensure effective instruction, and best practices for academic learning while providing social and emotional support to young children, 2) recruit, hire and retain well qualified staff and develop their skills, knowledge in the area of early childhood education, and 3) ensure effective use of resources to promote learning for young children and their families.
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| Maximum Reimbursable Amount (MRA) of $1,022,020. Funding of this contract is contingent upon appropriation and availability of sufficient funds. (Funding for the State Preschool Program is from the California Department of Education: Child Development Division) |
| Administration recommends the State Preschool Contract be placed on the June 26, 2018 board agenda for action. |
| Moved to consent |
Res. #17/18-49 State Preschool Contract
State Preschool Contract
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Proposition 30 was approved by the votes in California on November 6, 2012. Effective November 7, 2012 Article XIII, Section 36 was added to Proposition 30. Provisions of Article XIII, Section 36(3) create in the state General Fund an Education Protection Account to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f). Before June 30 of each year, the Assistant Superintendent, Chief Business Officer shall estimate the total amount of additional revenues, less refunds that will be derived from the incremental increases in tax rates made pursuant to Article XIII, Section 36(f) that will be available for transfer into the Education Protection Account during the next fiscal year.
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In accordance with Article XIII, Section 36 a public meeting must be held on how the Education Protection Account money will be spent. In compliance with Article XIII, Section 36(e) monies received from the Education Protection act will be spent as identified in the attachment.
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No financial impact, just moving funds from resource 0000 to 1400 which restricts the use of the funds.
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Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action.
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| Moved to consent |
Resolution #17/18-46 Education Protection Account for 2018-2019
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Education Code 42603 provides authorization for temporary inter-fund transfers, at the direction of the District's Governing Board.
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Temporary transfers may need to happen on a very short notice and the County Office cannot process these without District's Board approval. It is recommended that district boards adopt a "blanket" resolution annually allowing such temporary transfers, subject to "Superintendent or Chief Business Officer" approval.
Resolution #17/18-47 allows staff to temporarily transfer funds between the following funds provided that all transfers are approved by the Superintendent or Chief Business Officer.
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None
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| Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action. |
| Moved to consent |
Res. #17/18-47 Annual Authorization of Inter-Fund Loans for Cash Flow Purposes
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On September 27, 2016, the Board approved Request for Proposal (RFP) #1617-7500-1 Legal Services from the following firms: - Atkinson, Andelson, Loya, Rudd & Romo
- Dannis Woliver Kelley
- Fresno County Office of Education
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Legal fees paid to date for the 2017-2018 Fiscal Year are as follows:
Atkinson, Andelson, Loya, Rudd & Romo $57,530.71
Dannis Woliver Kelley $13,732.50
Fresno County Superintendent of Schools $8,475.00
Proposed legal fees for the 2018-2019 Fiscal are included. A summary of the changes are as follows:
Atkinson, Andelson, Loya, Rudd & Romo - Fees increased by $20.00
Dannis Woliver Kelley - Fees may increase from Zero to $15.00
Fresno County Superintendent of Schools - No change in fees |
Hourly professional rates reflect current compensatory standards.
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Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action.
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| Moved to action |
1) Atkinson, Andelson, Loya, Rudd & Romo
2) Dannis Woliver Kelley
3) Fresno County Superintendent of School Legal Services Agreement
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Infinity Communications & Consulting, Inc. has been working with the District for several years as Consultant in applying for and securing Erate funding for Central's technology services and equipment.
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| Attached is a multi-year renewal agreement between Infinity Communications & Consulting, Inc. and Central Unified School District. Infinity will provide the District Erate and California Teleconnect Fund (CFT) Consulting Service, Erate Application Management, Request for Proposal (RFP) Management Services and Audit Assistance. |
| The yearly fee is $30,000.00 and will be funded by General Fund. The fee has been reduced from $32,500 a savings of $2,500.00 per year. |
| Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action. |
| Moved to consent |
Infinity Communications and Consulting Agreement for Professional Services
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| Jive Communications is the district’s primary voice and phone service provider. The district is currently in the last contracted year with Jive Communications. |
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Technology Services Department reviewed multiple solutions and renewing services with Jive Communications remains the most cost-effective solution. Jive provided new pricing saving the district a total of $158,904. Technology Services is requesting to renew services with Jive Communications at a 36-month term utilizing SPURR as the competitive procurement purchasing contract.
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| The annual cost is $170,541.60 and will be funded by General Fund. The contract will begin July 1, 2018 and end June 30, 2021. |
Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action.
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| Moved to consent |
1) JIVE Proposal
2) JIVE Quote
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On May 10, 2017, the Board awarded bid number 1516-110,\ Teague Elementary Playcourt Reconstruction Project to Seal Rite Paving in the amount of $249,253.00.
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| The project produced one (1) Change Order that resulted in a net increase to the contract amount; the Change Order is to increase the bid by the amount of $10,500.00. |
| The final costs for the project are approximately $259,753.00 and was funded through Deferred Maintenance. |
| Administration is recommending this item be placed on the, June 26, 2018, Board Agenda for Action. |
| Moved to consent |
Change Order Teague Elementary Playcourt Reconstruction
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On May 10, 2017, the Board awarded Bid Number 1516-110 Teague Elementary Playcourt Reconstruct at Teague Elementary School to Seal Rite Paving in the amount of $249,253.00.
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| The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion. A copy of the Notice of Completion to be filed at the City is included. |
| The contract amount was $249,523.00. There was one (1) Change Order that resulted in a net increase to the contract amount; the Change Orders are in the amount of, 10,500.00. The total construction amount is, $259,753.00. |
Administration is recommending this item be placed on the June 26, 2018 Board Agenda for Action.
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| Moved to consent |
Notice of Completion Teague Elementary Playcourt
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On, March 13, 2018, the Board approved the adoption of Resolution 17/18-33 to Authorize Use of Piggyback Contract and for Purchase of Modular Buildings due to need for additional classrooms to support curriculum and growth.
Gonzalez Architects was selected as a District approved Architect under RFQ 1617-101 and their Master Agreement was approved by the Board on, December 12, 2017. |
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| The attached proposals provide architectural services for (6) new portable classroom buildings. |
| The Architectural Services fee is approximately $76,560.00 and will be fund through Developer Fees. |
| Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action. |
| Moved to consent |
Gonzalez Architects Proposals
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| The Child Nutrition Department published RFP #1819-01 Bread Products. |
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| The Child Nutrition Department will open bids for RFP #1819-01 Bread Products on June 11, 2018. Bids will be evaluated and a recommendation will be provided at the June 26, 2018, Board meeting. |
RFP #1819-01 Bread Products will be funded by the Child Nutrition Program.
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Administration is recommending this item be placed on the June 26, 2018, Board meeting for Action.
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| Moved to action |
RFP #1819-01 Bread
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The Child Nutrition Department published RFP #1819-02 Dairy Products. RFP #1819-02.
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| The Child Nutrition Department will open bids for RFP #1819-02 Dairy Products on June 11, 2018. Bids will be evaluated and a recommendation will be provided at the June 26, 20918, Board meeting. |
| RFP #1819-02 Dairy Products will be funded by the Child Nutrition Program. |
Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action.
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| Moved to action |
RFP #1819-02 Dairy
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The Child Nutrition Department published RFP #1819-04 Paper and Chemicals. RFP #1819-04.
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| The Child Nutrition Department will open bids for RFP #1819-04 Paper and Chemicals on June 11, 2018. Bids will be evaluated and a recommendation will be provided at the June 26, 2018, Board meeting. |
| RFP #1819-04 Paper and Chemicals will be funded by the Child Nutrition Program. |
| Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action. |
| Moved to action |
RFP #1819-04 Paper & Chemicals
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The Child Nutrition Department published RFP #1819-05 Produce.
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| The Child Nutrition Department will open bids for RFP #1819-05 Produce on June 11, 2018. Bids will be evaluated and a recommendation will be provided at the June 26, 2018, Board meeting. |
| RFP #1819-05 Produce will be funded by the Child Nutrition Program. |
| Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action. |
| Moved to action |
RFP #1819-05 Produce
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The Child Nutrition Department published RFP #1819-06 Distribution of processed USDA Foods and Commercial Food Products. RFP #1819-06.
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The Child Nutrition Department opened the bids on May 31, 2018.
Sysco total bid: $2,742,264.61
Gold Star total bid $2,684,648.47
The Child Nutrition Department is recommending Gold Star be selected for RFP #1819-06 Distribution of Processed USDA Foods and Commercial Food Products. |
RFP #1819-06 Distribution of Processed Foods and Commercial Food will be funded by the Child Nutrition Program.
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Administration is recommending this item be placed on the June 26, 2018, Board Agenda for Action.
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| Moved to action |
RFP #1819-06 Bid Usage Worksheet
RFP #1819-06 Distribution of Processed USDA Foods & Commercial Food Products
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| Mr. Porterfield said we may have a conflict with middle school promotions next year with a Board meeting in 2019, so we'll come back with a recommendation. |
Board Calendar
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| Summer School started yesterday and goes until July 11. 1550 enrolled. Enrollment may go up to 1700. Summer feeding occurs. Swimming pool is open for community swim and lessons. Summer library hours are operable. Summer School graduation will occur here in the PAC. Richard Solis asked if there's a waiting list for summer school. Mrs. Davis said there is, but if there are any openings, calls are being made. Mr. Dawar was at Rio Vista and River Bluff to visit the summer school classes and they were all wonderful. He thanked all the staff for their hard work. Mr. Coronado asked the Board and Mr. Porterfield if the Friday reports could be placed on the website. Mr. Granda said the Friday report is coming back to the agenda since there's repetitive info. |
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A Special Board Workshop is scheduled for Monday, June 25, 2018 - 6:00 pm at the Central Unified School District Office - Room 4.
The next regular board meeting will be held on Tuesday, June 26, 2018 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.
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| Special Board meeting is June 25 in Room 4 at the DO. |
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Passed with a motion by Mr. Phillip Cervantes and a second by Mr. Richard Solis. |
Absent Mr. Richard Atkins.
Yes Mr. Phillip Cervantes.
Yes Mr. Ruben Coronado.
Yes Mrs. Terry Cox.
Yes Mr. Rama Dawar.
Yes Mr. Cesar Granda.
Yes Mr. Richard Solis.
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| The meeting was adjourned at 8:08 pm. |
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| Present | Mr. Richard Atkins |
| Present | Mr. Phillip Cervantes |
| Present | Mr. Ruben Coronado |
| Present | Mrs. Terry Cox |
| Present | Mr. Rama Dawar |
| Present | Mr. Cesar Granda |
| Present | Mr. Richard Solis |
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| Present | Mr. Richard Atkins |
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