REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
March 12, 2019 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS
WAYNE "HONDO" HODGE PERFORMING ARTS CENTER
3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722
6:00 P.M. CLOSED SESSION IN THE BOARD ROOM
7:00 P.M. OPEN SESSION IN THE PAC
|
Case# 18-19-032
Case# 18-19-033
Case# 18-19-034
Case# 18-19-036
Case# 18-19-037
|
Consideration and action on recommendations of Administrative Hearing Panel Regarding Expulsion Case(s). |
|
|
A) Resignations (3)
B) Coaches (4)
C) Substitutes (7)
|
|
|
A) Assignment (8) B) Resignation (3) C) Retirement (2) D) Transfer (1) E) Substitutes (1)
|
|
|
Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA |
|
|
1 Case: DOL: 02/21/19 |
| Legal and/or damage claims for Property and Liability matters are handled through the District's Self-Insurance Joint Power Association (JPA) California Risk Management Authority (CRMA). Following Board action, the District forwards the liability claim to CRMA for processing. |
| |
| CRMA is recommending the attached claim be denied. The subject claim in included and is on file in the District's Business Office. |
| Administration is recommending the Board deny Claim Against District. |
|
|
Saroyan and Teague Elementary Bands - Robert Ruffner, Director |
|
|
Tia Ratzel, Central High School - West Campus |
|
|
Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
|
|
|
| In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda. Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322) |
|
|
Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
|
| |
The following request for out-of-state travel is attached:
- California League of School Conference
|
Administration is recommending that this item be approved. |
|
Out of State Travel Request
|
|
|
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
|
| |
The following requests for overnight field trips and day trips over 150 miles are attached: - CWHS-Ag Department - Corning, CA (3/15/19)
- CHS & Madison Elementary - Riverside, CA (03/23/2019)
- CHS Thespian Society - Upland, CA (03/27/2019)
- CHS ROP - Anaheim, CA (04/05/2019)
- CHS ROP - San Francisco, CA (04/09/2019)
|
See attached Field Trip forms. |
Administration is recommending approval of the overnight field trips and day trips over 150 miles. |
CONSENT 3-12-19
|
|
|
Each year, school districts must revise their adopted budget to reflect changes attributable to the State's adopted budget and changes to revenue and expenditures through the course of the year. The Fresno County Superintendent of Schools (FCSS) is required to review and report to the State regarding school districts fiscal solvency. The four milestones are the 45 day adoption, First and Second Interim reports, and June 30 budget adoption. The next required budget analysis and certification is state regulated by AB1200 requiring school districts to take a snapshot of budget and financial activity as of January 31st of each year (Second Interim Budget Report) and to report how well the District is performing relative to its budgeted revenue and expenditure assumptions. The First Interim Report was presented and approved on December 11, 2018. The District has received a letter concurring with the District’s Positive Certification at First Interim from Fresno County Office of Education. |
| |
REVENUES: - $1.28M Increase in Total Revenues due to Adjustments in Federal Awards, State Lottery, New Classified Employee Professional Development Block Grant, Residency Program, Bus Grants, After School Programs and Damage Loss.
EXPENDITURES: - $425K Increase in Total Expenses Due to Adjustments in Staffing Costs, Supplies, Outside Services, Capital Equipment/Vehicle, Buses, Capitalized Improvements for Green House, Tilley Technology.
|
The Second Interim is a status report. |
Administration is Recommending the Board Approve the Second Interim Report with a Positive Certification for Submission to FCSS. |
PowerPoint 2018-2019 Second Interim Report
Second Interim Budget Report 3-12-19
|
|
|
The District is in the last contracted year with FCSS/FCOE for Internet Services. |
| |
Technology Services has received multiple proposals and is recommending to continue with FCSS/FCOE as the district’s Internet Service Provider. |
Annual cost of $36,000 with an estimated annual E-Rate eligible discount of $28,800 at an estimated annual District Cost of $7,200. |
Administration is Recommending the Board Approve the E-Rate Internet Service Provider. |
Proposal
|
|
|
The District is in the last contracted year with AT&T and Sebastian for Wide Area Network (WAN) services connecting all school sites to the district Network Operations Center (NOC). |
| |
Technology Services received multiple proposals and are recommending to continue with AT&T for Option 2 (urban) and Audeamus/Sebastian for Option 3 (rural) as the most cost-effective in a new contracted term of 4 years with 1 year option. |
Annual cost of $288,623.52 with an estimated annual E-Rate eligible discount of $230,898.82 at an estimated annual District Cost of $57,724.70 from the General Fund. |
Administration is Recommending the Board Approve E-Rate Wide Area Network. |
Wide Area Network Agreement
|
|
|
In an effort to support academic excellence and mission-critical systems, the Technology Services department has identified district wide aging and obsolete wireless network equipment that need to be replaced along with implementing new hardware to support higher density of client devices, instructional Cloud based services, online testing, and IT hardware. |
| |
Technology Services received multiple proposals and are recommending to award AMS.net as an accurate and lowest cost proposal. |
Total cost of $914,552.02 with an estimated E-Rate eligible discount of $710,423.22 at an estimated District cost of $204,128.80. |
Administration is Recommending the Board Approve the E-Rate Wireless Network. |
Proposal
|
|
|
Hanh Phan Tilley Elementary School is approaching completion, the network infrastructure equipment will need to be ordered. |
| |
Technology Services has received proposals for the requested network equipment and is recommending the lowest response with CDWG utilizing the Board approved CalSAVE Technology Contract #527683. |
The total cost is $80,885.16 to be paid out of the General Fund. |
Administration is Recommending the Board Approve the Network Infrastructure for Hanh Phan Tilley Elementary. |
Quote
|
|
|
Case# 18-19-032
Case# 18-19-033
Case# 18-19-034
Case# 18-19-036
Case# 18-19-037 |
|
|
On an annual basis, California School Board Association (CSBA) holds their annual Delegate Assembly Election to fill any vacancies. Delegates serve two-year terms beginning April 1st to March 31st. The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. Regardless of the number of vacancies, each board may cast no more than one vote for any one candidate. The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided.
|
| |
Attached to this item is a copy of the Ballot and a current list of all Delegates in Region 10. Also, included for your review, are 2018 Delegate Assembly Biographical Sketch Forms for each of the following nominees: - Daniel Babshoff (Kerman USD)
- William (Bill) Johnson (Clay Joint USD)
- Connie Kee Schlaefer (Sierra USD)
- Kathy Spate (Caruthers USD)
- G. Brandon Vang (Sanger USD)
Board members will be given an opportunity to select four (4) nominees to represent Subregion 10-B (Fresno County). |
None.
|
Administration is recommending the Board select four (4) nominees to represent Subregion 10-B (Fresno County). |
CSBA Delegate Information
|
|
|
Board Policies are brought to the Board of Trustees for review, and/or revision, and adoption as necessary. There is an Administrative Regulation assigned to Board Policies 3290 and 3320. |
| |
Attached are copies of revised Board Policies: 1. BP 3290 - Gifts, Grants and Bequests (Revised)
2. BP 3320 - Claims and Actions Against the District (Revised)
|
There are no direct financial implications |
Administration is recommending the Board Approve the Revised Board Policies. |
0. Policy Summary
1. BP 3290 (Revised)
2. BP 3320 (Revised)
|
|
|
- Central High School West Campus received a donation from Concept Industrial Supply for donated parts valued at $168.28 for the Robotics Department.
- McKinley Elementary received a donation of $600.00 from Northern California Society of American Foresters for Transportation of 5th Grade students to the Sequoia Lake.
|
None.
|
Administration is recommending the Board Accept Gifts to the District.
|
Gift Forms
|
|
|
A copy of each contract to be ratified is included. |
| |
01. AG-CON Construction, Inc. - Greenhouse Construction (Central High West)
02. California School Inspection - District Wide FIT Reporting Inspection (District)
03. MeTEOR Education - Piggyback Bid Extension (District)
|
Contracts have been budgeted for school year. |
Administration is requesting the Board Review and Ratify Contracts.
|
01. Ag- Con Construction
02. California School Inspection
03. MeTEOR Education
|
|
|
The warrant list for February 2019 is included. A copy of the list is also available in the Business Office for review by the general public. |
| |
The January warrant list includes 738 warrants, valued at $7,191,114,54 |
Funds have been encumbered from appropriate budgets as listed.
|
Administration is recommending the Board Ratify the Warrant List for February 2019. |
Warrant List for February 2019
|
|
|
On May 12, 2009, the Board approved the Educational Specifications for the New High School. |
| |
A High School Transition Committee will be established to provide recommendations to the Board on Academic Programming and Program Design for Central High East and West Campus. The committee will consist of a broad audience including parents, teachers, administrators, school board, students and community members.
|
None. |
Information only. |
|
|
Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
|
| |
The following request for out-of-state travel is attached:
- District Administration Leadership Institute
- American Commodity Distribution Association Conference
|
District Administration Leadership - Cost $500.00 American Commodity Distribution Association Conference - No cost to District |
Administration is recommending that this item be placed on the March 26, 2019, agenda for approval.
|
|
1) TR Leadership Institute
2) TR American Commodity Distribution Association
|
|
|
In accordance with the requirements for curriculum review outlined in BP 6161.1 Selection and Evaluation of Instructional Materials, staff, along with site staff reviewed the materials and have recommended for adoption Discovery Education Math Integrated Techbook for Math I, II and III high school courses.
|
| |
In order to increase college and career readiness and accelerate every student to grade level proficiency, materials must be updated to match courses and the needs of our students. The Secondary Mathematics Professional Consulting Committee (PCC) reviewed multiple programs and matched them to the adopted Common Core State Standards in math and selected three different programs to field test. Data was collected from students, parents and staff over the time of the field tests and then reviewed by the Secondary Mathematics PCC in order to come to a recommendation.
|
$271,488 - Instructional Materials Fund |
Administration is recommending this item be placed on the March 26, 2019, Board Meeting for Action.
|
Central High School Math Proposal
|
|
|
Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.
|
| |
The following requests for overnight field trips and day trips over 150 miles are attached:
- Tilley ASP - San Francisco, CA (04/12/2019)
- Teague ASP - San Francisco, CA (04/27/2019)
- CHS FCCLA - Riverside, CA (04/27/2019)
|
See attached Field Trip forms. |
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action. |
INFO 3-12-19
|
|
|
Central Unified has used piggyback bids in the past in order to obtain competitive pricing on products and comply with Public Contract Code 20111. |
| |
The attached Contracts are being submitted for approval. - GameTime - Contract #2017001134 - for purchase of playground equipment
- Graybar - Contract #EV2370 - for purchase of electrical and networking equipment
|
- For current and future projects.
|
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action.
|
GameTime Contract #2017001134
Graybar Contract #EV2370
|
|
|
During the 2018-19 school year, the building of the permanent elementary school was underway and would require a new play structure for Kindergarten. |
| |
This project will expand the play area and provide a safe play structure to accommodate the site's need. This equipment will be purchased utilizing the Piggyback Contract #2017001134. |
The estimated cost for the play structure is $109,493.90 and will be funded in the Board-approved budget.
|
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action.
|
Hanh Phan Tilley Elem Kinder Play Structure - Project #B069
Tilley Elementary Budget Project B069A
|
|
|
On November 6, 2018, the Houghton-Kearney water well was determined to exceed the standard Maximum Contaminant Level (MCL) for 1,2,3-TCP (1,2,3-Trichloropropane). The standard for 1,2,3-TCP is 0.000005 mg/L which is equivalent to 0.005 ug/L. The average level of 1,2,3-TCP over the last year was 0.000087 mg/L or .087 ug/L.
|
| |
Resolution #18/19-29 authorizes the Assistant Superintendent, CBO and/or designee to sign and file, on behalf of the District, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning and/or design of the Houghton-Kearney K-8 School Well Project.
|
N/A |
Administration is recommending this item be placed on the March 26, 2019 Board Agenda, for Adoption.
|
Certification Compliance with Water Metering
Resolution #18/19-29 H-K Water Well Authorization
|
|
|
The parking lot at Liddell Elementary School is in need of major repair and requires reconstruction to prevent potential risk to student safety. |
| |
On February 20, 2019, the Facilities Planning Department opened bids for project #1718-108 Liddell Elementary Parking Lot Reconstruction. The Bid Summary is attached. Asphalt Design, Inc. is the apparent low bidder with a bid of $140,954.00. Project to take place during summer break.
|
The total estimated construction cost of the project is $173,000.00 and will be funded through the Deferred Maintenance Fund.
|
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action.
|
Liddell Elementary Parking Lot Packet
|
|
|
The parking lot at Steinbeck Elementary School is in need of major repair and requires reconstruction to prevent potential risk to student safety. |
| |
On February 20, 2019, the Facilities Planning Department opened bids for Project #1718-109 Steinbeck Elementary Parking Lot Reconstruction. The Bid Summary is attached. Asphalt Design, Inc. is the apparent low bidder with a bid of $173,436.00. Project to take place during summer break.
|
The total estimated cost of the project is $250.000.00 and will be funded through the Deferred Maintenance Fund.
|
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action.
|
Steinbeck Elementary Parking Lot Project Board Packet
|
|
|
The district has been working with Dale Scott & Company since 2008. Dale Scott & Company advises and assists the District in addressing Capital Facility Needs by reviewing current debt profile, placing a general obligation bond measure before voters, issuing general obligation bonds, certificates of participation, refunding bonds/certificates, and/or bond anticipation notes (collectively, the "Bonds").
|
| |
Renewing this agreement will benefit the District to continue utilizing Dale Scott & Company services in addressing capital facility needs. This Agreement will be renewed for a period of five years, effective on the date signed by the District. |
All Financial Advisory Fees and Expenses are Contingent on the Sale of the Bonds and Paid from the Bond Fund at the Discretion of the District. |
Administration is recommending this item be placed on the March 26, 2019, Board Agenda for Action.
|
Renewal of Financial Advisory Services Agreement
|
|
|
The next regular board meeting will be held on Tuesday, March 26, 2019, at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.
|
|
|