banner

REGULAR AND ANNUAL ORGANIZATIONAL MEETING OF THE BOARD OF TRUSTEES
Central USD
December 11, 2018 7:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS WAYNE "HONDO" HODGE PERFORMING ARTS CENTER 3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722

A. CALL MEETING TO ORDER
B. ATTENDANCE
C. ADOPT AGENDA
D. PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
Ketti Davis, Assistant Superintendent - Educational Services
E. NATIONAL ANTHEM
Quick Summary / Abstract:
El Capitan/Glacier Point Choir - Evelyn Shu, Director
F. ORGANIZATIONAL ITEMS
F.1. ADMINISTER THE OATH OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS
F.2. ELECT PRESIDENT OF THE BOARD OF TRUSTEES FOR 2019
F.3. ELECT VICE-PRESIDENT OF THE BOARD OF TRUSTEES FOR 2019
F.4. ELECT CLERK OF THE BOARD OF TRUSTEES FOR 2019
F.5. APPOINT SUPERINTENDENT AS SECRETARY TO THE BOARD OF TRUSTEES FOR 2019
F.6. ESTABLISH REGULAR BOARD MEETING DAY AND PLACE
Comments:
Per BB 9320: (attached)
"Except as noted on the adopted Board Calendar, the Board shall hold two (2) regular meetings each month. Regular meetings shall be held at 6:00 p.m. for Closed Session and 7:00 p.m. for Open Session on the 2nd and 4th Tuesday at the Central High School East Campus Wayne “Hondo” Hodge Performing Arts Center."
Attachments:
1) Proposed Meeting Dates 2019
2) BB - Meetings and Notices
F.7. APPOINT REPRESENTATIVE AND ALTERNATE VOTING REPRESENTATIVE TO PARTICIPATE IN ELECTING PERSONS TO THE FRESNO COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION IN FALL 2019
Rationale:
Education Code 35023:
The governing board of each school district of every kind or class shall annually, at its initial meeting, select one of its members as its representative who shall have one vote for each member to be elected to the county committee, provided by Article 1 (commencing with Section 4000) of Chapter 1 of Part 3. The secretary or clerk of the district shall furnish the county superintendent of schools with a certificate naming the representative selected by the board.
 
Comments:
The role of the voting representative is to attend the annual October dinner meeting of the Fresno County School Trustees' Association and vote, on behalf of the District, for persons seeking election to the Fresno County Committee on School District Organization.  The failure of the designated voting representative or the designated alternate to attend the meeting will prevent the district from participating in the election of the Fresno County Committee on School District Organization.
Recommended Motion:
Administration is recommending the Board appoint a Voting Representative and an Alternate Voting Representative to attend the annual October dinner meeting of the Fresno County School Trustees' Association and vote on behalf of the district, for persons seeking election to the Fresno County Committee on School District Organization.
Attachments:
1) Memo Notice to Districts Regarding Appointment to FCCSDO Elections
2) Voting Representative Cert and Code
F.8. APPROVE AUTHORIZED SIGNATURE AND MAILING PERMIT (K. Porterfield)
Rationale:
Per Education Code 42633, the Governing Board of each school district shall be responsible for filing or causing to be filed with the County Superintendent of Schools the verified signature of each person, including members of the Governing Board, authorized to sign orders in its name.
 
Comments:
The Superintendent, Chief Business Officer (CBO), Fiscal Services Director, or a majority of the Governing Board, are authorized to sign orders in the name of the district.

All routine district finance mail will be directed to the Chief Business Officer.
Recommended Motion:
Administration is recommending the Board approve the Authorized Signature and Mailing Permit.
Attachments:
Mailing and Authorized Signature Permit
G. PRESENTATIONS/REPORTS
G.1. SCHOOL ACTIVITIES PRESENTATIONS
Quick Summary / Abstract:
Samantha Martinez, Central High School - East Campus
G.2. EMPLOYEE ASSOCIATION HIGHLIGHTS
G.2.a. CENTRAL UNIFIED TEACHERS ASSOCIATION (CUTA)
G.2.b. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION
H. COMMENTS FROM THE PUBLIC
Quick Summary / Abstract:
Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
I. CONSENT AGENDA
Quick Summary / Abstract:
In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda.  Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322)
I.1. APPROVE MINUTES OF THE PREVIOUS BOARD MEETING
Recommended Motion:
Approve Minutes of the November 13, 2018, Board Meeting.
Attachments:
Previous Board Meeting Minutes
I.2. APPROVE EMPLOYEE OUT OF STATE TRAVEL (K. Davis)
Rationale:
Per Board Policy 3350, all out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Central Unified School District Board of Trustees.
 
Comments:

The following request for out-of-state travel is attached:

  • California Teacher Association - Issues Conference: Jan 18-20, 2019 (Las Vegas, NV)

Financial Impact:

$1,844.00; Teacher Professional Development Fund


Recommended Motion:

Administration is recommending approval of out of state travel..


Attachments:
CTA Issues Conference
I.3. APPROVE OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:

Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.



 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached:

  • CHS Boys Soccer – Downey, CA (12/13/2018)
  • CHS Wrestling – Folsom, CA (12/14/2018)
  • CHS Girls Basketball – Las Vegas, NV (12/19/2018)
  • CHS Boys Basketball – Las Vegas, NV (12/19/2018)
  • CHS Boys Soccer – Paso Robles, CA (12/21/2018)
  • CHS Boys Basketball – La Verne, CA (12/26/2018)
  • CHS Girls Basketball – Antioch, CA (12/27/2018)
  • CHS Girls Soccer – Santa Ana, CA (12/27/2018)
  • CHS Girls Basketball – Los Angeles, CA (01/03/2019)
  • CHS Wrestling – Fountain Valley, CA (01/10/2019)
  • Madison ASP – San Francisco, CA (02/13/2019)
  • Madison ASP – San Francisco, CA (02/20/2019)
  • CHS Winter Sports – TBA – TBA


Financial Impact:
  • CHS Boys Soccer - Athletics & Boosters - Cost to District: $4,000
  • CHS Wrestling - Athletics & Boosters - Cost to District: $2,000
  • CHS Girls Basketball – Athletics & Boosters - Cost to District: $4,000
  • CHS Boys Basketball – Athletics & Boosters - Cost to District: $4,000 – Cost per student: $2,040 ($120 x 17 students)
  • CHS Boys Soccer – Athletics & Boosters - Cost to District: $3,000
  • CHS Boys Basketball – Athletics & Boosters Cost to District: $4,000 – Cost per student: $2,550 ($150 x 17 students)
  • CHS Girls Basketball – Athletics & Boosters - Cost to District: $2,500
  • CHS Girls Soccer – Athletics & Boosters - Cost to District: $3,500
  • CHS Girls Basketball – Athletics & Boosters - Cost to District: $1,900
  • CHS Wrestling – Athletics & Boosters Cost to District: $2,000
  • Madison ASP – After School Program Grant
  • Madison ASP – After School Program Grant
  • CHS Winter Sports – TBA - TBA


Recommended Motion:

 Administration is recommending approval of the overnight field trips and day trips over 150 miles.



Attachments:
Consent 12-11-18
I.4. APPROVE 2018-2019 SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) (K. Davis)
Rationale:

The School Plans for Student Achievement (SPSA) are completed using the web-based California Department of Education (CDE) template.  The template allows for a standardized format, is easily accessible on the web and complies with the requirements of the Every Student Succeeds Act.  SPSA are required for sites receiving Title l funding. After extensive review of achievement data and receiving input from parents, staff and students, all elementary and secondary School Site Councils and Advisory Committees evaluate progress, develop goals and actions, and align categorical funding to meet the needs of all students. 


 
Comments:
The SPSA is intended to be the guiding document through which all programmatic and resource utilization decisions are made. They are aligned with the site needs assessment which is based in part on state and local assessments, academic program surveys, and the Local Control Accountability Plan  (LCAP). School Site Councils and Advisory Committees are responsible for monitoring the plans and making adjustments as needed throughout the year. 
Financial Impact:
Federal funding allocation is contingent upon having board approved School Plans for Student Achievement.



Recommended Motion:

Administration is recommending approval of the 2018-2019 School Plans for Student Achievement.


Attachments:
01) Biola-Pershing Elementary
02) Harvest Elementary School
03) Herndon Barstow Elementary
04) Houghton-Kearney Elementary
05) Liddell Elementary
06) Madison Elementary
07) McKinley Elementary
08) Polk Elementary
09) River Bluff Elementary
10) Roosevelt Elementary
11) Saroyan Elementary
12) Steinbeck Elementary
13) Teague Elementary
14) Tilley Elementary
15) El Capitan Middle
16) Glacier Point Middle
17) Rio Vista Middle
18) Central High School
19) C.L.A.S.S.
20) Pathway Community Day
21) Pathway Elementary Community Day
22) Pershing
I.5. APPROVE NEW SECONDARY COURSES (K. Davis)
Rationale:

The Governing Board recognizes that a well-aligned sequence of courses fosters academic progress and provides for the best possible use of instructional time. (BP/AR 6143) The district shall offer all otherwise qualified students in grades 7-12 a course of study that prepares them, upon graduation from high school, to meet the requirements and prerequisites for admission to California public colleges and universities and to attain entry-level employment skills in business or industry. (Education Code 51228) 

 
Comments:

In accordance with BP/AR 6143, the following courses are recommended for review and approval. Following Board action, these courses will be submitted to the University of California for review and certification
to confirm that they meet college admission criteria (referred to as "a-g" course requirements).

 New Courses:

  • Culinary 1 - Introduction to Food and Nutrition (Consumer and Family Science Department)
  • AP Spanish Language and Culture (World Languages)

Financial Impact:

Approximately $10,000  (required textbooks) - Instructional Materials

Recommended Motion:

Administration recommends approval of the Culinary 1 - Introduction to Food and Nutrition and AP Spanish Language and Culture courses.


Attachments:
AP Spanish Language & Culture Syllabus
AP Spanish Language & Culture Template
Culinary I - Course Description
I.6. APPROVE RENEWAL OF SUPPLEMENTAL MATH MATERIAL CONTRACT (K. Davis)
Rationale:
Mind Institute's Spatial Temporal Math program, referred to as ST Math, has been incorporated into elementary mathematics classrooms for the last nine years. ST Math is a visual instructional program that builds a deep conceptual understanding of math through rigorous learning and creative problem solving to engage, motivate and challenge TK-6 students toward higher achievement.
 
Comments:

The online curriculum addresses Common Core State Standards for mathematics. It has been reviewed and recommended for use, with adjustments in implementation practices, in order to increase program effectiveness. During the process of data review and school plan development, sites have determined and solicited contracts if they are continuing to incorporate this approved supplemental program in their efforts.

Schools included in ST Math contract for 2018-19 are:

  • Herndon-Barstow 
  • Houghton-Kearney
  • Liddell
  • Madison
  • McKinley
  • Polk
  • River Bluff
  • Roosevelt
  • Saroyan
  • Steinbeck
  • Teague


Financial Impact:

$51,638  - School Allocations (Title 1)

Recommended Motion:

Administration recommends approval of Mind Institute's Spatial Temporal Math program.

Attachments:
ST Math Quote
I.7. APPROVE CHANGE ORDER 1 FOR ROOSEVELT ELEMENTARY SCHOOL MODERNIZATION PROJECT 1718-105; BID PACKAGE #04 (K. Porterfield)
Rationale:
During construction of Roosevelt Elementary Modernization it was discovered that existing, unforeseen conditions as well as District requirements precipitated a change to the plans and specifications which resulted in credits back to the District as well as additional costs to Bid Package #4, GC Builders.
 
Comments:
Contract Change Order No. 1 provides for an increase in contract price that is necessary due to unforeseen conditions and changes that are needed to complete the project as shown on the plans. Staff has reviewed and considers the changes to be necessary.
Financial Impact:
GC Builders was awarded Bid Package #4 in the amount of $999,786.00, to be funded through QZAB and State Matching Funds. Change Order #1 increase the contract amount by $86,826.32.
Recommended Motion:

Administration recommends the Board Approve Change Order 1 for Roosevelt Elementary School Modernization Project 1718-105; Bid Package #04.

Attachments:
01) Change Order #1 Roosevelt Modernization Proj 1718-105
02) Budget Roosevelt Modernization Proj. 1718-105
I.8. APPROVE CHANGE ORDER 2 FOR ROOSEVELT ELEMENTARY SCHOOL MODERNIZATION PROJECT 1718-105; BID PACKAGE #04 (K. Porterfield)
Rationale:
During construction of Roosevelt Elementary Modernization it was discovered that work needed to be performed to proceed with the project. Change Order #2 are costs the District will recoup from the responsible contractor.
 
Comments:
Contract Change Order No. 2 provides for an increase in contract price that is necessary to complete the project as shown on the plans. Staff has reviewed and considers the changes to be necessary.
Financial Impact:
GC Builders was awarded Bid Package #4 in the amount of $999,786.00 to be funded through QZAB and State Matching Funds. Change Order #2 increase the contract amount by $97,608.81. These additional cost will be recouped from the responsible contractor.
Recommended Motion:

Administration is recommending the Board approve Change Order 2 for Roosevelt Elementary School Modernization Project 1718-105; Bid Package #04

Attachments:
01) Change Order #2 Roosevelt Modernization Proj 1718-105
02) Budget Roosevelt Modernization Bid 1718-105
I.9. APPROVE TRANSFINDER AGREEMENT FOR ROUTING AND FLEET MANAGEMENT SERVICES (K. Porterfield)
Rationale:
Central Unified School District provides daily transportation for PreK-12 students. The District has grown with new sites and programs and routing, field trips and fleet management continue to be done manually.
 
Comments:

Transfinder software system would keep the district compliant with all Federal and State Regulations as well as help create the most efficient services possible. Transfinder integrates with Aeries the student database. Through investigation and practice staff have determined that the systems will give the district the elements needed to have a successful system for our routing, fleet management, online field trips.

Installation, onsite training and implementation of the software for our routing, field trip software and our shop maintenance is included in the service.


Financial Impact:
Transfinder's Initial cost is $49,815.00 with an annual maintenance fee of $8,400.00. The program will be funded by General Fund.
Recommended Motion:

Administration is recommending the Board approve Transfinder Agreement for Routing and Fleet Management Services.

Attachments:
0) PowerPoint Transfinder
1) Transfinder Brochure
2) Transfinder Service Agreement
I.10. APPROVE SMART-TAG AGREEMENT FOR STUDENT TRACKING (K. Porterfield)
Rationale:
The District continues to grow with students as well as new programs. Monitoring of students riding the bus is done manually with exports from Aeries and excel spreadsheets.
 
Comments:

Smart tag system is designed to ensure authorized ridership and help enhance the safety of student who ride the bus. Smart tag enables monitoring of student as they board and leave the bus.

Smart tag's software program integrates with Transfinder and Aeries the District's student database.

Financial Impact:
The initial cost of the program is $127,200.55 with an annual maintenance fee of $24,849.00 and will be funded by General Fund.
Recommended Motion:

Administration is recommending the Board Approve SMART-TAG Agreement for Student Tracking.

Attachments:
Smart Tag PowerPoint
Smart Tag Quote
Smart Tag Sole Source Affidavit
I.11. APPROVE SCHOOL-2-HOME PROGRAM DEVICE AND SERVICE PURCHASE (K. Porterfield)
Rationale:
With input from the Tech PCC and Administration, Instructional and Information Technology are recommending 500 Chromebook devices plus Internet connectivity for the School 2 Home program. Over the last 2-years, this program has assisted over 400 families that demonstrated the need for both a device and Internet connectivity for their student at home.
 
Comments:
Technology Services department reviewed multiple solutions including Kajeet with Verizon, and AT&T. TMobile with OmniPro provided the most cost effective solution.
Financial Impact:
Initial one-time cost of $65,943.86 and $120,000 over 24 months will be funded by Technology Budget.
Recommended Motion:

Administration recommends Board Approve School-2 Home Program Device and Service Purchase. 

Attachments:
School 2 Home Quotes - OmniPro
School 2 Home Quotes - TMobile
J. ADJOURN TO CLOSED SESSION
J.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Government Code section 54956.9(d)(2)
Quick Summary / Abstract:

Number of Potential Cases: Three (3)

J.2. STUDENT DISCIPLINE - Education Code Section 48900 et. seq.
Quick Summary / Abstract:

Case# 18-19-012

Case# 18-19-013

Case# 18-19-014

Case# 18-19-015

Case# 18-19-016

Case# 18-19-017

Case# 18-19-018

Case# 18-19-019

Case# 18-19-020

Case# 18-19-021

Case# 18-19-022

Case# 18-19-023

J.3. CERTIFICATED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Assignments (4)
B) Resignations (4)
C) Substitutes (3)
D) Coaches (9)
J.4. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:

A) Assignments (9)
B) Resignations (7)
C) Non-Reelection (1)
D) Promotion (4)
E) Transfer (1)
F) Substitutes (2)
G) Student Workers (2)
H) Workability (1)

J.5. EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/LITIGATION/COMPLAINTS - Government Code Section 54957
J.6. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section 54957.6
Quick Summary / Abstract:
Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA
K. RECONVENE IN OPEN SESSION AND REPORT FINAL ACTIONS FROM CLOSED SESSION, IF ANY
L. ACTION ITEMS
L.1. STUDENT DISCIPLINE CASES
Quick Summary / Abstract:

Case# 18-19-013

Case# 18-19-014

Case# 18-19-015

Case# 18-19-016

Case# 18-19-017

Case# 18-19-018

Case# 18-19-019

Case# 18-19-020

Case# 18-19-021

Case# 18-19-022

Case# 18-19-023


L.2. APPROVE THE TENTATIVE AGREEMENT BETWEEN CENTRAL UNIFIED SCHOOL DISTRICT AND CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA), CHAPTER 474 (J. Kelejian)
Rationale:

A tentative agreement has been reached between Central Unified School District and CSEA, Chapter 474, with regards to the 2018-2019 contract reopeners. This tentative agreement has also been ratified by the members of the California School Employees Association, Chapter 474.



 
Financial Impact:

Effective July 1, 2018, the Classified Salary Schedule shall be increased by 3%.



Recommended Motion:

Administration is recommending approval of the tentative agreement.



Attachments:
CUSD/CSEA Tentative Agreement (2018 Reopeners)
Tentative Agreement - CUSD/CSEA
L.3. APPROVE THE 2018-2019 FIRST INTERIM BUDGET REPORT (K. Porterfield)
Rationale:
Following the adoption of the budget in June, three budgetary updates with two budget reporting occur over the course of the fiscal year. The First Interim Budget Report is the first of two reports that serve to update the financial activity of the district. The First Interim report takes into account budgetary changes to revenues and expenditures that have occurred as of October 31st. Once the report is compiled, Board ratification and submission to the Fresno County Superintendent of Schools (FCSS) is required by December 15.
 
Comments:

The First Interim Budget Report of 2018-2019 is provided for Board review. The financial activity report includes all budgetary activity as of October 31st.

The following revisions are included in this report:

                                                                                                Projected

  • Unrestricted/Restricted General Fund Revenue $189,391,271
  • Unrestricted/Restricted General Fund Expenditures $184,740,332
  • Transfer Out $   10,673,161.44
  • Net Increase (Decrease) ($  6,022,223)
  • Beginning Fund Balance as of July 1, 2018 $ 37,165,604
  • Projected Ending Fund Balance June 30, 2019 $ 18,494,566
         Components:     $2.88 M Restricted
                                   $9.77 M Reserve for Economic Uncertainty


Financial Impact:

This report includes an increase in Revenues due primarily to adding carryover and deferred revenue from prior year, adjustments to State and Federal Income, one-time grants, and bus grant. Expenditures are increased primarily due to adjustments in salaries and benefits, ongoing maintenance, one-time grants, buses and transfer of one-time funds. Also, an increase in transfer out for new High School Construction.


Recommended Motion:

Administration is requesting the Board Approve the 2018-2019 First Interim Budget Report.


Attachments:
Final 1st Interim Report
Presentation on First Interim
L.4. ACCEPT GIFTS TO DISTRICT (K. Porterfield)
Comments:
  1. El Capitan Middle School received a donation of $200.00 from Myron Roberts for 7th Grade Boys Basketball.
  2. Pershing High School received a donation of $3,000.00 from Kim Herman - Charles Schwab for Pershing FFA Ag. Department.
  3. Central High West received a donation of $84.77 from Ohiopyle Prints for Principal's Discretionary.

Financial Impact:
None.
Recommended Motion:
Administration is recommending the Board Accept Gifts to the District.
Attachments:
Charitable Donation Forms
L.5. APPROVE CHANGE ORDER FOR BID #1819-110 SAROYAN ELEMENTARY ASPHALT SEALING (K. Porterfield)
Rationale:

On June 10, 2018, the Board awarded bid number 1819-110, Saroyan Elementary Asphalt Sealing to, Seal Rite Paving in the amount of, $66,788.00.



 
Comments:

There was one (1) Change Order that increased the contract by, $1,188.00.



Financial Impact:

The project was funded through the Deferred Maintenance Fund



Recommended Motion:

Administration is recommending the Board approve the Change Order for Project 1819-110.



Attachments:
Change Order #1
Project Budget
L.6. APPROVE NOTICE OF COMPLETION FOR SAROYAN ELEMENTARY ASPHALT SEAL COAT PROJECT #1819-110 (K. PORTERFIELD)
Rationale:

The play court at Saroyan Elementary School is in need of repairs and seal coat to prevent cracking.



 
Comments:

The District determined the above referenced project has been fully completed. Current policy requires Board authorization to file the Notice of Completion.  A copy of the Notice of Completion to be filed at the County is included in the Board Binder.



Financial Impact:

The contract amount was $66,788.00. There was one (1) Change Order which included material and labor to add additional seal coat on the play court for full coverage and deduct for striping allowance that was not used; the Change Order amount is $1,188.00. The project was funded through Deferred Maintenance.



Recommended Motion:

Administration is recommending the Board approve the Notice of Completion for Project 1819-110.



Attachments:
NOC Form
L.7. APPROVE CONTRACT FOR EL CAPITAN MIDDLE SCHOOL EXTERIOR PAINTING PROJECT #1718-114 (K. PORTERFIELD)
Rationale:

El Capitan Middle School is in need of exterior painting.  The project will include painting of doors, door jams, windows frames, fascia, trim at walk, all exterior flashing, rain gutters and down spouts are included; in addition to the Portables



 
Comments:

Bids were opened on December 6, 2019. The lowest responsible bidder was Pacific Contractors Group, Inc. with a bid amount of $106,000.00 with a bid additive alternative in the amount of $46,000.00 for a total amount of $152,000.00.

An elevation showing the color scheme is included.

Financial Impact:

The project will be funded through the Deferred Maintenance Fund.




Recommended Motion:

Administration is recommending the Board approve El Capitan Middle School Exterior Painting Bid 1718-114.

 



Attachments:
01) Bid Summary Sheet
02) Project Budget
03) PowerPoint El Capitan District Colors
L.8. APPROVE PROPOSED REVISIONS TO E 9270 CONFLICT OF INTEREST (A. Alvarado)
Rationale:
The Political Reform Act requires every local government agency to review its conflict of interest code (code) biennially and to submit a notice to its code reviewing body that specifies if the code is accurate, or alternatively, that the code must be amended.
 
Comments:
The County of Fresno provided an updated version of the Conflict of Interest Code that incorporated all laws and amendments to the laws.
Recommended Motion:
Administration is recommending the Board approve proposed revisions to E 9270 Conflict of Interest.
Attachments:
01) E 9270 Conflict of Interest
02) Memo - County of Fresno Deputy Clerk COI Code
03) Model COI Code
M. INFORMATION ITEMS
M.1. RECEIVE INFORMATION REGARDING 2018-2019 DATES FOR BIOLA-PERSHING ELEMENTARY ATTENDING 6TH GRADE SIERRA OUTDOOR SCHOOL (K. Davis)
Rationale:

The Sierra Outdoor School is a voluntary co-curricular trip that supports 6th grade science standards and incorporates character building activities.



 
Comments:

The following school and dates have been reserved for 6th graders to participate in the Regional Learning Center Camp at Sierra Outdoor School for the 2018-2019 school year:

  • Biola-Pershing Elementary - March 4 - 6, 2019 

Financial Impact:
  • Biola-Pershing Elementary - Fundraising/ASB-  $5,6l0 ($187 x 30 students)
Recommended Motion:

Administration is recommending this item be placed January 8, 2019, Board Agenda for Action.

Attachments:
INFO Biola SoS
M.2. RECEIVE INFORMATION REGARDING OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:

Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.



 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached

  • CHS – Wrestling – Gilroy, CA (01/24/2019)
  • CHS Leadership – Anaheim, CA (02/01/2019)
  • CHW – FFA/Ag – Arbuckle, CA (02/01/2019)
  • CHW FFA/Ag – Visalia, CA (02/15/2019)
  • CHW FFA/Ag – Davis, CA (03/01/2019)
  • CHW FFA/Ag – Chico, CA (03/09/2019)
  • Rio Vista GATE & STEM – Sacramento and Davis, CA (03/22/2019)
  • CHS West Arts/Drama – Upland, CA (03/27/2019)
  • CHW FFA/Ag- Anaheim, CA (04/23/2019)




Financial Impact:
  • CHS – Wrestling – Athletics & Boosters – Cost to District: $2,000 Cost per student:  -0-
  • CHS Leadership – Fundraising – Cost to District: $9,000 Cost per student: $8,250 ($165 x 50 students)
  • CHW – FFA/Ag (Arbuckle) – Ag Incentive Grant – Cost to District: $250 – Cost per student: $900 ($30 x 30 students)
  • CHW FFA/Ag (Visalia) – Ag Incentive Grant - Cost to District: $260 – Cost per student: $2,400 ($150 x 16 students)
  • CHW FFA/Ag (Davis) – Ag Incentive Grant/Boosters – Cost to District: $350 – Cost per student: $900 ($30 x 30 students)
  • CHW FFA/Ag (Chico) - Ag Incentive Grant/Boosters – Cost to District: $350 – Cost per student: $900 ($30 x 30 students)
  • Rio Vista GATE & STEM – Rio Vista GATE/ASB – Cost to District: -0- – Cost per student: $5,000 ($100 x 50 students)
  • CHS West Arts/Drama – ASB – Cost to District: $1,200 – Cost per student: $1,500 ($100 x 15 students)
  • CHW FFA/Ag (Anaheim) – Ag Incentive Grant – Cost to District: $1,000 – Cost per student: $16,000 ($400 x 40 students)



Recommended Motion:

Administration is recommending this item be placed on the January 8, 2019, Board Agenda for approval.







Attachments:
INFO 12-11-18
M.3. RECEIVE INFORMATION REGARDING MEASURE C CITIZENS' BOND OVERSIGHT COMMITTEE ANNUAL REPORT FOR THE PERIOD ENDED, JUNE 30, 2018 (K. PORTERFIELD)
Rationale:

Under Proposition 39, Education Code Section 15278 required the District to establish and appoint members to an independent citizen Bond Oversight Committee comprised of nine members.  The role of the committee is to review and monitor General Obligation Bond revenues and expenditures.  Upon the passage of Measure C in 2016, the Citizens’ Bond Oversight Committee that was formed from Measure B in 2008, was renamed to reflect the current bond.



 
Comments:

Measure C Citizens’ Oversight Committee Member, Joe Doyland to present the Annual Report of the 2016 General Obligation Bond Oversight Committee for the period ended, June 30, 2018.



Financial Impact:

None

Recommended Motion:

Information Only

Attachments:
Annual Report
M.4. RECEIVE INFORMATION REGARDING 2017-2018 DEVELOPER FEE COLLECTIONS/EXPENDITURES REPORT (K. Porterfield)
Rationale:
Pursuant to Government Code 66001 and 66006, Developer Impact Fee receipts and expenditures must be reported annually.
 
Comments:

The attached report summarizes total fees collected, total expenditures, and fund balance for the 2017-2018 fiscal year. Fee collection for 2017-2018 was up 30.77% from 2016-2017.


Financial Impact:
Failure to report annual fund activity will result in prohibition of collection, ultimately impacting the facility program. All funds are subject to the District's annual external audit.
Recommended Motion:

Administration is recommending this item be placed on the January 8, 2019, Board Agenda for Action.


Attachments:
Developer Expenditure Fee Report for 2017/18
M.5. RECEIVE INFORMATION REGARDING PUBLIC HEARING AND RESOLUTION #18/19-22 DEVELOPER FEE JUSTIFICATION STUDY FOR LEVEL II FEES AND APPROVAL OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EXEMPTION (K. PORTERFIELD)Was edited within 72 hours of the Meeting
Rationale:

In accordance with Education Code Section 17260 and Government Code Section 65995.5 and 65995.7, school districts are authorized to collect fees on new residential and commercial/industrial development for the purpose of constructing or reconstructing school facilities.  The current Level I fee, approved by the State Allocation Board is capped at, $3.79 per square foot for residential development. The purpose of this study is to provide the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities in accordance with the provisions of the state law. 

Our Developer Fee cycle is on a different scheduled than all our surrounding school districts. To reset our cycle we recommend adopting this study but keep the current fees unchanged. A new study will be conducted in May or June of 2019 and the applicable fee will be adopted at that time. 





 
Comments:

This study presents the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees for new residential and commercial/industrial development in accordance with Education Code Section 17620 and Government Code Sections 65995 and 66001.

A public hearing is required prior to Board action to allow the public an opportunity to comment.





Financial Impact:

The fees for residential development show that the maximum Level II fee of, $5.54, per square foot (current fee is $5.25) can be justified and Level III fee of $11.08 per square foot for residential development, should Level II be authorized.  A fee on commercial and industrial development may be charged as a supplement to the residential fee if the residential fee does not cover the cost of providing school facilities to student from new development. 

The new rate for commercial and industrial development, adopted by the State Allocation Board on, January 24, 2018, show that the maximum commercial/industrial fee of, $0.61 per square foot (current fee $.56), can be justified.  Following Board action, fee increases are implemented sixty (60) days thereafter.

Recommended Motion:

Administration is recommending no change to current developer fees with the understanding a new study will be conducted in May or June of 2019. We also recommend this item be placed on the, January 8, 2019, Board agenda to hold a public hearing and for action.





Attachments:
01. Resolution#18/19-22
02. CEQA Notice of Exemption
03. Justification Study
Justification Study - November 2017
M.6. RECEIVE INFORMATION REGARDING PIGGYBACK BID FOR METEOR SCHOOL FURNISHING AND DESIGN (K.PORTERFIELD)
Rationale:

Central Unified School District has used piggyback bids in the past in order to obtain competitive pricing on products and comply with Public Contract Code 20111



 
Comments:

The following Piggyback Contract #R142203 is being submitted for approval:

  • Meteor Education


Financial Impact:

The items will be funded by State and Federal monies.



Recommended Motion:

Administration is recommending this item be placed on the January 8, 2019, Board Agenda for award.



Attachments:
01. Master Agreement
02. Renewal
03. Furniture Renewal
04. Renewal
05. Executive Summary
06. Amendment
07. Meteor Amendment
M.7. RECEIVE INFORMATION REGARDING FURNITURE SUPPLIER PROPOSAL FOR HAHN PHAN TILLEY ELEMENTARY PROJECT #B069. (K.PORTERFIELD)
Rationale:

As Hanh Phan Tilley Elementary School nears completion, the furniture for the school will need to be ordered. 



 
Comments:

On, October 19, 2019, the Facilities Department received a proposal in the amount of, $399,762.49, utilizing the Piggyback Contract #R142203 to provide furniture at the best value as well as meet the needs of the school.



Financial Impact:

The costs will be funded by the current budget approved.



Recommended Motion:

Administration is recommending this item be placed on the January 8, 2019 Board Agenda for award.



Attachments:
01. Meteor Quote
M.8. RECEIVE INFORMATION REGARDING SAMSARA GPS SOFTWARE FOR DISTRICT WHITE FLEET (K. PORTERFIELD).
Rationale:

Central Unified has been inundated with multiple thefts of the District's high value equipment. Due to these thefts, staff has researched options to track our current equipment to monitor assets and avoid future losses. 

 
Comments:

Samsara GPS software and equipment by DGI Development Group will help the district to track assets in live time. It will allow supervisors to increase response time to work orders by determining who the closest technician to the problem site is. It will also provide data that can be used for servicing each vehicle to better maintain the fleet.

CMAS Contract No. 13-18-70-2686W will be used to procure materials from Samsara Inc.

Memorandum of Understanding was voted and approve by California School Employees Association on 11/14/18.

 


Financial Impact:

The total cost of the program is $149,961.15 out of the General Fund.  CRMA will be providing the District a reimbursement in the amount of $22,500 to implement proposed devices; bringing the cost down to $127,461.15.

 



Recommended Motion:

Administration is recommending this item be placed on the January 8, 2019, Board Agenda for Action.




Attachments:
CMAS Award Contract
Memorandum of Understanding
Proposal
M.9. RECEIVE INFORMATION REGARDING TRANSPORTATION ROUTES AND SERVICES; REGARDING GREEN ACRES MOBILE HOME PARK (K. Porterfield)
Rationale:

The Board of Trustees has requested information on transportation routes and services specifically the Green Acres Mobile Home Park.

 
Comments:

The District has been providing transportation to students who reside within the District’s boundaries and attend district schools.

Administrative Regulation 3514 was first adopted in April 9, 2002.  It was updated in May 27, 2008 and May 14, 2018

The Following policies are attached:

  1. 3540 BP-Transportation
  2. 3541 AR- Transportation Routes and Services

 

Recommended Motion:
Administration is recommending this item be placed on the January 8, 2018, Board Agenda for Action.
Attachments:
01) BP 3540 Transportation
02) AR 3541 Transportation Routes and Service
03) Green Acres Map
04) Mid State Cost Analysis
N. ADVANCE PLANNING
Attachments:
Board Calendar 2019
O. SUPERINTENDENT/BOARD COMMUNICATIONS
P. ADDITIONAL INFORMATION AND CLOSING COMMENTS
Q. NEXT MEETING
Quick Summary / Abstract:

The next regular board meeting will be held on Tuesday, January 8, 2019 at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.

R. ADJOURN TO CLOSED SESSION The Board may adjourn back into conference room for Closed Session, if necessary.
S. RECONVENE and report action taken during Closed Session
T. ADJOURNMENT

Published: December 7, 2018, 5:05 PM

The resubmit was successful.