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REGULAR MEETING OF THE BOARD OF TRUSTEES
Central USD
January 08, 2019 6:00PM
CENTRAL HIGH SCHOOL-EAST CAMPUS WAYNE "HONDO" HODGE PERFORMING ARTS CENTER 3535 NORTH CORNELIA AVENUE, FRESNO, CA 93722 6:00 P.M. CLOSED SESSION IN THE BOARD ROOM 7:00 P.M. OPEN SESSION IN THE PAC

A. CALL MEETING TO ORDER
B. ATTENDANCE
C. ADOPT AGENDA
D. CLOSED SESSION
D.1. STUDENT DISCIPLINE - Education Code Section 48900 et. seq.
Quick Summary / Abstract:

Case# 18-19-024
Case# 18-19-025

D.2. CERTIFICATED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:
A) Assignments (1)
B) Retirements (1)
C) Substitutes (5)
D.3. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
Quick Summary / Abstract:

A) Assignments (9)
B) Voluntary Transfer (1)
C) Retirement (1)
D) Promotion (5)
E) Transfer (1)

D.4. EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE / LITIGATION / COMPLAINTS - Government Code Section 54957
D.5. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section 54957.6
Quick Summary / Abstract:
Agency designated representatives: Jack Kelejian, Assistant Superintendent - Human Resources
Employee organization: CUTA and CSEA
E. 7:00 P.M. - RECONVENE IN OPEN SESSION AND REPORT FINAL ACTIONS FROM CLOSED SESSION, IF ANY
F. PLEDGE OF ALLEGIANCE
G. PRESENTATIONS/REPORTS
G.1. EMPLOYEE ASSOCIATION HIGHLIGHTS
G.1.a. CENTRAL UNIFIED TEACHERS ASSOCIATION (CUTA)
G.1.b. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA)
H. COMMENTS FROM THE PUBLIC
Quick Summary / Abstract:
Persons wishing to address the governing board on any item may do so at this time. A maximum of 20 minutes total is set aside for persons wishing to address the Board, with a maximum of 3 minutes per person. If you wish to address the Board, please fill out a request form provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to address the Board on an agenda item, please do so when that item is called. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda.
I. CONSENT AGENDA
Quick Summary / Abstract:
In order to promote efficient meetings, the Board may bundle a number of items and act upon them together by a single vote through the use of a consent agenda.  Consent agenda items shall be items of a routine nature and items for which Board discussion is not anticipated and for which the Superintendent recommends approval. When any Board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. (Board Bylaw 9322)
I.1. APPROVE MINUTES OF THE PREVIOUS BOARD MEETING
Recommended Motion:
Approve Minutes of the December 11, 2018, Board Meeting.

Attachments:
Meeting Minutes - 12/11/18
I.2. APPROVE 2017-2018 PRELIMINARY DATES FOR BIOLA-PERSHING ELEMENTARY ATTENDING 6TH GRADE SIERRA OUTDOOR SCHOOL(K. Davis)
Rationale:

The Sierra Outdoor School is a voluntary co-curricular trip that supports 6th grade science standards and incorporates character building activities.

 
Comments:

The following school and dates have been reserved for 6th graders to participate in the Regional Learning Center Camp at Sierra Outdoor School for the 2018-2019 school year:

  • Biola-Pershing Elementary - March 4 - 6, 2019

Financial Impact:
  • Biola-Pershing Elementary - Fundraising/ASB - $5,610 ($187 x 30 students

Recommended Motion:

Administration is recommending the approval of the Biola-Pershing Elementary Sierra Outdoor School contract for the 2018-2019 school year.

Attachments:
Biola Contract
I.3. APPROVE OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:

Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.

 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached:

  • CHS – Wrestling – Gilroy, CA (01/24/2019)
  • CHS Leadership – Anaheim, CA (02/01/2019)
  • CHW – FFA/Ag – Arbuckle, CA (02/01/2019)
  • CHW FFA/Ag – Visalia, CA (02/15/2019)
  • CHW FFA/Ag – Davis, CA (03/01/2019)
  • CHW FFA/Ag – Chico, CA (03/09/2019)
  • Rio Vista GATE & STEM – Sacramento and Davis, CA (03/22/2019)
  • CHW FFA/Ag- Anaheim, CA (04/23/2019)

Financial Impact:
  • CHS – Wrestling – Athletics & Boosters – Cost to District: $2,000 Cost per student:  -0-
  • CHS Leadership – Fundraising – Cost to District: $9,000 Cost per student: $8,250 ($165 x 50 students)
  • CHW – FFA/Ag (Arbuckle) – Ag Incentive Grant – Cost to District: $250 – Cost per student: $900 ($30 x 30 students)
  • CHW FFA/Ag (Visalia) – Ag Incentive Grant - Cost to District: $260 – Cost per student: $2,400 ($150 x 16 students)
  • CHW FFA/Ag (Davis) – Ag Incentive Grant/Boosters – Cost to District: $350 – Cost per student: $900 ($30 x 30 students)
  • CHW FFA/Ag (Chico) - Ag Incentive Grant/Boosters – Cost to District: $350 – Cost per student: $900 ($30 x 30 students)
  • Rio Vista GATE & STEM – Rio Vista GATE/ASB – Cost to District: -0- – Cost per student: $5,000 ($100 x 50 students)
  • CHW FFA/Ag (Anaheim) – Ag Incentive Grant – Cost to District: $1,000 – Cost per student: $16,000 ($400 x 40 students)

Recommended Motion:

Administration is recommending approval of the overnight field trips and day trips over 150 miles.

Attachments:
CONSENT 1-8-19
I.4. APPROVE 2017-2018 DEVELOPER FEE COLLECTIONS/EXPENDITURES REPORT (K. Porterfield)
Rationale:
Pursuant to Government Code 66001 and 66006, Developer Impact Fee receipts and expenditures must be reported annually.

 
Comments:

The attached report summarizes total fees collected, total expenditures, and fund balance for the 2017-2018 fiscal year. Fee collection for 2017-2018 was up 30.77% from 2016-2017.

Financial Impact:
Failure to report annual fund activity will result in prohibition of collection, ultimately impacting the facility program. All funds are subject to the District's annual external audit.

Recommended Motion:

Administration is recommending the Board Approve 2017-2018 Developer Fee Collections/Expenditures Report.

Attachments:
Developer Expenditure Fee Report for 2017/18
I.5. APPROVE PIGGYBACK BID FOR METEOR SCHOOL FURNISHING AND DESIGN (K.Porterfield)
Rationale:

Central Unified School District has used piggyback bids in the past in order to obtain competitive pricing on products and comply with Public Contract Code 20111.

 
Comments:

The following Piggyback Contract #R142203 is being submitted for approval:

  • Meteor Education

Financial Impact:

The items will be funded by State and Federal monies.

Recommended Motion:

Administration is recommending the Board Approve Back Bid for Meteor School Furnishing and Design.

Attachments:
01. Master Agreement
02. Renewal
03. Furniture Renewal
04. Renewal
05. Executive Summary
06. Amendment
07. Meteor Amendment
I.6. APPROVE FURNITURE SUPPLIER PROPOSAL FOR HAHN PHAN TILLEY ELEMENTARY PROJECT #B069. (K.Porterfield)
Rationale:

As Hanh Phan Tilley Elementary School nears completion, the furniture for the school will need to be ordered. 

 
Comments:

On, October 19, 2018, the Facilities Department received a proposal in the amount of, $399,762.49, utilizing the Piggyback Contract #R142203 to provide furniture at the best value as well as meet the needs of the school.

Financial Impact:

The costs will be funded by the current budget approved.

Recommended Motion:

Administration is recommending the Board award Furniture Supplier for Hahn Phan Tilley Elementary Project #B069. 

Attachments:
01. Meteor Quote
I.7. APPROVE SAMSARA GPS SOFTWARE FOR DISTRICT WHITE FLEET (K. Porterfield)
Rationale:
Central Unified has been inundated with multiple thefts of the District's high value equipment. Due to these thefts, staff has researched options to track our current equipment to monitor assets and avoid future losses. 

 
Comments:

Samsara GPS software and equipment by DGI Development Group will help the district to track assets in live time. It will allow supervisors to increase response time to work orders by determining who the closest technician to the problem site is. It will also provide data that can be used for servicing each vehicle to better maintain the fleet.

GPS devices will be installed in 80 vehicles and 35 assets (i,e. trailers, gators, heavy equipment, etc.). The 80 vehicles will also have WiFi capabilities are part of the system.

CMAS Contract No. 13-18-70-2686W will be used to procure materials from Samsara Inc.

Memorandum of Understanding was voted and approve by California School Employees Association on November 14, 2018.

Financial Impact:

The total cost of the program is $149,961.15 out of the General Fund.  CRMA will be providing the District a reimbursement in the amount of $22,500 to implement proposed devices; bringing the cost down to $127,461.15.

Recommended Motion:

Administration is recommending the Board Approve Samsara GPS Software for District White Fleet. 

Attachments:
CMAS Award Contract
Memorandum of Understanding
Proposal
J. ACTION ITEMS
J.1. STUDENT DISCIPLINE CASES
Rationale:

 
Comments:
Case# 18-19-024
Case# 18-19-025

J.2. RATIFY WARRANT LIST FOR NOVEMBER AND DECEMBER 2018 (K. Porterfield)
Rationale:

The warrant list for November & December 2018 is included. A copy of the list is also available in the Business Office for review by the general public.

 
Comments:

The November warrant list includes 746 warrants, valued at $6,827,740.37.

The December warrant list includes 713 warrants, valued at $7,508,529.01.

Financial Impact:
Funds have been encumbered from appropriate budgets as listed.

Recommended Motion:

Administration is recommending the Board Ratify the Warrant List for November and  December 2018.

Attachments:
01) November Warrant List
02) December Warrant List
J.3. REVIEW AND RATIFY CONTRACTS (K. Porterfield)
Rationale:
A copy of each contract to be ratified is included.

 
Comments:

01. Apple, Inc. Piggyback Consent Form (District)
02. BorderLan Security - Deep Freeze Renewal (I.T.)
03. California Teaching Fellows - Central Avid Tutors (CHS East & West)
04. Creative Alternatives - NPS - (Special Ed Services)
05. Creative Alternatives  - NPS - (Special Ed Services)
06. Creative Alternatives  - NPS - (Special Ed Services)
07. Creative Alternatives  - NPS - (Special Ed Services)
08. Creative Alternatives  - NPS - (Special Ed Services)
09. Creative Alternatives  - NPS - (Special Ed Services)
10. Creative Alternatives  - NPS - (Special Ed Services)
11. Creative Alternatives  - NPS - (Special Ed Services)
12. CSUF Student Union - Bowling (CHS East & West)
13. Devereux Texas -NPS- (Special Ed Services)
14. FCSS-Scout Island - Team Building Leadership (Pershing Continuation)
15. Freckle Education - Math, ELA, SS, and Science License (Polk)
16. Hazard Mgmt. - Madison Elementary School Modernization (Facilities)
17. Infinity Communications - District Mgmt. Srvcs. (I.T.)
18. Paul Lawson - Behind the Wheel Training (Transportation)
19. S.S. Mileage Reimbursement (Special Ed Services)
20. Sonitrol - Roosevelt (Facilities)21. Townsend Public - Grant Writing (District)

Financial Impact:
Contracts have been budgeted for school year.

Recommended Motion:
Administration is requesting the Board Review and Ratify Contracts.

Attachments:
01. Apple, Inc.
02. BorderLan Security
03. California Teaching Fellows
04. Creative Alternatives
05. Creative Alternatives
06. Creative Alternatives
07. Creative Alternatives
08. Creative Alternatives
09. Creative Alternatives
10. Creative Alternatives
11. Creative Alternatives
12. CSUF Student Union
13. Devereux Texas
14. FCSS-Scout Island
15. Freckle Education
16. Hazard Management
17. Infinity Communications
18. Paul Lawson
19. S.S. Mileage Reimbursement
20. Sonitrol Roosevelt
21. Townsend Public Affairs
J.4. ACCEPT GIFTS TO DISTRICT (K. Porterfield)
Comments:
  1. Central High School West Campus received a donation from Colin Warnes for two Makita 18 Volt Drills and one box of sheet metal screws, value $217.62 for the Robotics Department; a donation of a OMC A14 Shaker Head, value $15,000.00 from Paul and Christina Elgorriaga for the Ag. Farm.
  2. Glacier Point Middle School received a donation of $100.00 from Gene Gonzalez; a donation of $100.00 from Chelsea Soares Realtor's for the wrestling Club.
  3. Harvest Elementary School received a donation of an HP Notebook Laptop, value $350.00 from DonorsChoose.org for room K2.
  4. Central Unified School District received a donation of $250.00 from James Costa Farms; a donation of $1,000.00 from Fresno City Professional Employees Association Inc.; a donation of $1,000.00 from Californians for Energy Independence for the Soria Christmas Toy Drive.

Financial Impact:
None.

Recommended Motion:
Administration is recommending the Board Accept Gifts to the District.

Attachments:
Donation Gifts to District
J.5. HOLD PUBLIC HEARING AND ADOPT RESOLUTION #18/19-22 FOR DEVELOPER FEE JUSTIFICATION STUDY LEVEL II FEES AND APPROVAL OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EXEMPTION (K. Porterfield)
Rationale:

In accordance with Education Code Section 17260 and Government Code Section 65995.5 and 65995.7, school districts are authorized to collect fees on new residential and commercial/industrial development for the purpose of constructing or reconstructing school facilities.  The current Level I fee, approved by the State Allocation Board is capped at $3.79 per square foot for residential development. The purpose of this study is to provide the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities in accordance with the provisions of the state law. 

Our Developer Fee cycle is on a different schedule than all our surrounding school districts. To reset our cycle we recommend adopting this study but keep the current fees unchanged. A new study will be conducted in May or June of 2019, and the applicable fee will be adopted at that time. 

 
Comments:

This study presents the information and analysis necessary to demonstrate that the Central Unified School District is justified in collecting school facilities fees for new residential and commercial/industrial development in accordance with Education Code Section 17620 and Government Code Sections 65995 and 66001.

A public hearing is required prior to Board action to allow the public an opportunity to comment.

Financial Impact:

The fees for residential development show that the maximum Level II fee of, $5.54, per square foot (current fee is $5.25) can be justified and Level III fee of $11.08 per square foot for residential development, should Level II be authorized.  A fee on commercial and industrial development may be charged as a supplement to the residential fee if the residential fee does not cover the cost of providing school facilities to student from new development. 

The new rate for commercial and industrial development adopted by the State Allocation Board on January 24, 2018, show that the maximum commercial/industrial fee of, $0.61 per square foot (current fee $.56), can be justified.  Following Board action, fee increases are implemented sixty (60) days thereafter.

Recommended Motion:

Administration is recommending no change to current developer fees with the understanding a new study will be conducted in May or June of 2019. We also recommend the Board hold Public Hearing and Adopt Resolution #18/19-22 Developer Fee Justification Study for Level II Fees and Approval of California Environmental Quality Act (CEQA) Exemption.

Attachments:
01. Resolution #18/19-22
02. CEQA Notice of Exemption
03. Justification Study
04. Justification Study - November 2017
J.6. RATIFY FUND TRANSFERS FOR SEPTEMBER AND OCTOBER 2018 (K. Porterfield)
Rationale:
Revenue and expenditures are transferred between funds on a routine basis to reimburse expenses charged to one fund which ultimately should be charged to another fund. One such case is categorical funds reimbursing or receiving charges from transportation. Another typical transfer is local bond funds or developer fees expenses being moved against State facility revenues, once apportioned.

 
Comments:
Included is a list of fund transfers that have been processed for submission to the Fresno County Superintendent of Schools.

Financial Impact:
None, transactions merely move expenditures from one fund to another without an impact on the district's net ending balance.

Recommended Motion:

Administration is recommending the Board Ratify Fund Transfers for September and October 2018.

Attachments:
September & October 2018
K. INFORMATION ITEMS
K.1. RECEIVE INDEPENDENT AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2018 (K. Porterfield)
Rationale:
Public school districts are required to submit an independent financial audit to the Fresno County Office of Education (FCOE) and the State Controller's Office following each fiscal year. No action is necessary. Findings in the audit will be corrected and presented to the Board.

 
Comments:

Included is a copy of the annual independent auditor's report for the fiscal year ending June 30, 2018. A representative of the audit firm of Crowe Horwath, LLP is present to comment on the audit findings and respond to questions.

The auditor's report has been completed and submitted to the FCOE and State Controller's office.

Financial Impact:
Audit findings will be presented at the Board Meeting.

The annual audit services are budgeted and have been expended from the 2018-2019 General Fund.

Recommended Motion:

Administration is recommending that the Board receive the independent audit report for fiscal year ending June 30, 2018.

Attachments:
Audit Report - June 30, 2018
K.2. RECEIVE INFORMATION REGARDING AUTHORIZATION TO ISSUE THE ANNUAL SCHOOL ACCOUNTABILITY REPORT CARDS (K. Davis)
Rationale:
Since November 1988, state law has required all public schools receiving state funding to prepare and distribute School Accountability Report Cards (SARC). The purpose of the report card is to provide parents and the community with important information about each public school.  The public may use a SARC to evaluate and compare schools on a variety of indicators such as: demographic data, school safety, the progress of students in achieving state academic achievement standards, fiscal data, condition of facilities, and the extent to which qualified teachers are teaching core academic subjects.

 
Comments:
The Governing Board of each school district shall annually issue a School Accountability Report Card for each school in the district, publicize such reports, and notify parents or guardians of students that a copy will be provided upon request.  School Accountability Report Cards must be posted on the district web site no later than February 1st.

Financial Impact:
SARC's are a requirement for schools receiving state and federal funding.

Recommended Motion:

Administration is recommending this item be placed on the January 22, 2019, Board Agenda for Action.

Attachments:
Biola
Central High East-West
CLASS
El Capitan
Glacier Point
Harvest
Herndon-Barstow
Houghton-Kearney
Liddell
Madison
McKinley
Pathway Community Day School
Pathway Elementary
Pershing High
Polk
Rio Vista Middle School
River Bluff
Roosevelt
Saroyan
Steinbeck
Teague
Tilley
K.3. RECEIVE INFORMATION REGARDING ADOPTION OF SUPPLEMENTAL MATERIALS - (K. Davis)
Rationale:
In accordance with Board Policy 6161.1 Selection and Evaluation of Supplemental Materials, staff reviews materials in order to determine that such materials are an effective learning resource to help students achieve grade-level competency and that the materials meet criteria specified in law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study

 
Comments:

The supplemental curriculum, Kaplan Learn Every Day Preschool Program, meets the needs of students enrolled in the inclusion preschool program. Materials have been reviewed by inclusion preschool staff and are aligned to preschool foundations, research-based and have the necessary embedded accommodations and modifications for students with disabilities. This supplemental curriculum is found to be appropriate for both students enrolled in both general and special education preschool programs. 

Social-emotional prevention and intervention curriculum has been reviewed and is being recommended for use in both elementary and secondary schools as needed. The Strong Kids/Teens programs are brief and practical social-emotional learning curricula designed for teaching social and emotional skills, promoting resilience, strengthening assets, and increasing coping skills. MindUP is a comprehensive, classroom-tested, evidence-based curriculum framed around 15 easily implemented lessons that foster social and emotional awareness, enhance psychological well-being, and promote academic success. Each program has been reviewed by Central counselors, psychologist, classroom teachers, and administrators. 

Recommended Motion:

Administration is recommending this item be placed on the January 22, 2019, Board agenda for approval.

Attachments:
Kaplan Learn Every Day Preschool Program
SEL - Merrell's Strong Start, Strong Kids
SEL - Mind Up (K-12)
K.4. RECEIVE INFORMATION ON NEW SECONDARY COURSES (K. Davis)
Rationale:

The Governing Board recognizes that a well-aligned sequence of courses fosters academic progress and provides for the best possible use of instructional time. (BP/AR 6143) The district shall offer all otherwise qualified students in grades 7-12 a course of study that prepares them, upon graduation from high school, to meet the requirements and prerequisites for admission to California public colleges and universities and to attain entry-level employment skills in business or industry. (Education Code 51228) 

 
Comments:

In accordance with BP/AR 6143, the following courses are recommended for review and approval. Following Board action, these courses will be submitted to the University of California for review and certification
to confirm that they meet college admission criteria (referred to as "a-g" course requirements).

 New Course:

  • African American Literature
  • Computer Science


Financial Impact:

Approximately $10,000  (required textbooks) - Instructional Materials

Recommended Motion:

Administration recommends this item be placed on the January 22, 2019, Board Agenda for action.




Attachments:
African American Literature
Computer Science
K.5. RECEIVE INFORMATION ON JANUARY’S QUARTERLY WILLIAMS' UNIFORM COMPLAINT PROCEDURE. (K. Davis)
Rationale:
In 2004, in what has become known as the Williams’ Lawsuit Settlement, it was acknowledged for the first time that the state has an obligation to provide California public school students a minimum level of educational necessities: (1) qualified teachers (2) clean, safe, and functional school facilities, and (3) adequate textbooks. The Williams’ Settlement has also established a standard of accountability mechanism for reporting in these three areas. All school districts are required to hold quarterly public hearings and to approve the uniform complaint procedure at that time. A report is then sent to the County Superintendent’s office.

 
Comments:

Principals and departments will compile information for the quarterly report. The information will show if there are deficiencies reported for any of the above three areas. A lack of reported deficiencies indicates that there are sufficient materials for every student, our teaching staff is highly qualified to teach where they are assigned, and our schools are safe, clean and functional. This information will be reported at the January 22nd Board Meeting.

Financial Impact:
Continued state support with compliance.

Recommended Motion:

Administration is recommending that the Board hold a public hearing on January 22, 2019, and approve January’s Quarterly Williams’ Uniform Complaint Procedure.


Attachments:
Notice of Public Hearing
Williams Report for January 2019
K.6. RECEIVE INFORMATION ON THE FRESNO COUNTY SUPERINTENDENT OF SCHOOLS FOR BEHAVIORAL HEALTH SERVICES (K. Davis)
Rationale:

The Fresno County Department of Behavioral Health (DBH) and Fresno County Superintendent of Schools (FCSS) are partnering to address mental health treatment and early-intervention needs throughout County school districts. The partnership is a five-year agreement as part of the Fresno County DBH system of care. The agreement includes mental health treatment services provided to youth through each hub and satellite site. Services include individual therapy, group therapy, intensive case management, rehabilitation, medication, and other related services. Prevention and early intervention services include screening, assessment, linkage to care, training of school personnel, suicide prevention, and expansion of school-wide Positive Behavioral Interventions and Supports.


 
Comments:

Implementation of this program in Central Unified, year one, includes two full time therapists that will provide speciality mental health treatment services at the following schools:

  • Biola Pershing Elementary 
  • Harvest Elementary
  • Herndon Barstow Elementary 
  • McKinley Elementary
  • Polk Elementary

These services will be in addition to the mental health services already provided by staff within Central Unified. Schools identified for year one support qualified due to student need and current services available within Central.

Financial Impact:

In-kind resources provided for therapy include: confidential space, phone line, district email / student information systems.

Recommended Motion:

Administration recommends the Fresno County Behavioral Services Contract be approved at the January 22, 2019, board meeting.

Attachments:
Exhibit A
FCSS Behavioral Health
K.7. RECEIVE INFORMATION REGARDING OVERNIGHT FIELD TRIPS AND DAY TRIPS OVER 150 MILES (K. Davis)
Rationale:

Requests for overnight field trips and day trips more than 150 miles must obtain prior approval from the Central Unified School District Board of Trustees.

 
Comments:

The following requests for overnight field trips and day trips over 150 miles are attached:

  • CHS SpEd - San Diego, CA (02/04/2019)
  • Tilley Elementary - San Francisco, CA (03/27/2019)
  • CHS Ag/FFA - San Luis Obispo, CA (05/03/2019)

Financial Impact:
  • CHS SpEd - Special Olympics - Cost to District $4,500 
  • Tilley Elementary - LCFF - Cost to District: $2,700 - Cost per student: $780 ($10 x 78 students)
  • CHS Ag/FFA - Ag Incentive Grant - Cost to District: $17,250 - Cost per student: $1,500 ($30 x 50 students)

Recommended Motion:

Administration is recommending this item be placed on the January 22, 2019, Board Agenda for approval.

Attachments:
Info 1-18-19
K.8. RECEIVE INFORMATION REGARDING AGREEMENT BETWEEN CENTRAL UNIFIED SCHOOL DISTRICT AND SCHOOL INNOVATIONS & ACHIEVEMENT (SI&A), THE ACHIEVEMENT INITIATIVE SUPPORTED BY ATTENTION2ATTENDANCE (A2A) SOFTWARE & SERVICES (J. Kelejian)
Quick Summary / Abstract:


Rationale:

The Achievement Initiative, supported by the Attention2Attendance (A2A) program, is a continuous improvement model aimed at improving student outcomes by improving student attendance. It is designed to create a culture of achievement starting with creating a culture of showing up. The program includes an all-encompassing suite of positive messaging campaigns, world-class software, award-winning service and support, and an early warning and attendance intervention system designed to:

  • Increase parent engagement and communication
  • Increase learning time for all students
  • Improve site and parent relationships
  • Enhance school culture
  • Offer a revenue positive solution

(Please refer to attached Executive Summary for additional details)

 
Comments:

The attached service Agreement includes: 

  • Achievement Initiative Messaging
  • Attendance Management Software and Analysis
  • Letter Software Management of Initial Notification of Truancy Letters (NOT)
  • Letter Software Management of Discretionary Attendance Notifications
  • Conferencing Software
  • Application Training Course and Materials 

Financial Impact:

The annual fee is due January 22nd of each service year, as described below: 

  • Discounted Annual Fee - $75,200, if received on or before January 31, 2019

  (Please refer to 5. Payment of Fees schedule on page 9 of the attached Agreement for additional details)

Recommended Motion:

Administration recommends that this item be placed on the January 22, 2019, Board Agenda for Action. 

Attachments:
Agreement - SIA & CUSD (3-year)
Executive Summary
K.9. RECEIVE INFORMATION REGARDING OPENING OF PERMANENT ELEMENTARY SCHOOL - HANH PHAN TILLEY PROJECT B069 (K. Porterfield)
Rationale:

The construction of Hanh Phan Tilley Elementary School is on schedule to open, as it was originally scheduled, August 2019.

 
Comments:

The moving of onsite teachers and students was proposed for winter break 2018-2019. Cabinet reviewed moving options with Tilley administration and staff and determined opening the complete site in August of 2019 would be less disruptive to students, staff and administration. Attached to this item is the Classroom Moving Schedule and the Draft Moving Guide. 

Financial Impact:

N/A

Recommended Motion:

Information Only.

Attachments:
01. Classroom Move Schedule
02. Movers Guide
K.10. RECEIVE INFORMATION REGARDING DISPOSAL OF WAREHOUSE SURPLUS ITEMS (K. Porterfield)
Rationale:
School sites and/or departments have equipment which they have deemed surplus. Equipment which is still operable has been offered within the district for reclamation. Items that do not work, are obsolete and/or unsafe to use have not been offered for reclamation.

 
Comments:

All listed items should be declared surplus to District needs and then be disposed of in the following manner:

  • First, offered for public auction.
  • Excludes electronic equipment (i.e., computers, monitors, etc.) which cannot be sold at auction will be disposed per our agreement with Electronic Recyclers. Hard drives will be removed by the District’s Information Services Department prior to disposal.
  • Any remaining items will be disposed of at a local landfill.

A unanimous vote of Board members present is required for approval.

Financial Impact:
None.

Recommended Motion:

Administration is recommending this item be placed on the January 22, 2019, Board Agenda for Action.


Attachments:
01. Surplus Greater Than $500
02. Surplus Less Than $500
L. ADVANCE PLANNING
Attachments:
Board Calendar 2019
M. SUPERINTENDENT/BOARD COMMUNICATIONS
N. ADDITIONAL INFORMATION AND CLOSING COMMENTS
O. NEXT MEETING
Quick Summary / Abstract:

The next regular board meeting will be held on Tuesday, January 22, 2019, at 6:00 p.m. for Closed Session and 7:00 p.m. for Public Session in the Central High School-East Campus Performing Arts Center.

P. ADJOURN TO CLOSED SESSION The Board may adjourn back into conference room for Closed Session, if necessary.
Q. RECONVENE and report action taken during Closed Session
R. ADJOURNMENT
S. MISCELLANEOUS
S.1. THANK YOU LETTERS
Comments:

Thank You Letters 

Attachments:
Donation Thank you Letters

Published: January 4, 2019, 4:04 PM

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